Ghislayne Macias
Houston,TX
Summary
Detail-oriented Administrative and Warehouse office Assistant with over 7 years of experience in office administration, customer service, inventory management, maintenance planning, reporting and data entry. Proficient in Microsoft Office, Excel, PowerPoint, CMMS Systems, and QuickBooks. Recognized for strong organizational skills, teamwork and the ability to manage multiple priorities in fast-paced environments.
Overview
7
7
years of professional experience
Work History
Maintenance Assistant
Starpak
2022.09 - 2025.02
- Prepared, assembled, and processed required documentation for time entry and maintenance scheduling PM.
- Served as backed up to maintenance database system administrator including typing in new PM tasks, analyzed work order comments to determined reason for equipment failures.
- Input data and ran reports utilizing computerized maintenance management system in coordination with production department.
- Scheduled maintenance related meetings (Safety trainings)
- Prepared reports, charts, summary of maintenance activities, downtime histories.
- Assisted the maintenance manager and coordinated with general clerical work, data entry and parts inventory (Safety tools program, Safety training.
- Entered all data entry for repairs order into company maintenance tracking program.
- Issued parts, recorded withdrawals, and up-date computerized Maintenance Management system
- Planned/Coordinated PM routine and scheduling with materials group for scheduled downtime for maintenance.
- Set up and maintained records as required.
- Compiled, typed, edited, and distributed departmental correspondence, spreadsheet reports and Power point presentations (Production Meeting weekly)
- Inventory control on all parts in the warehouse.
- Generated and updated all orders per request for all distributors in Monday app online.
- In charged of all spending maintenance and update all prices of the work shop.
- Updated all inventory with cost changes.
- Weekly prepared Power Point reports with all statistics of all scrap and machine Production.
Pleating Machine Operator
Filtration Technology Corporation
2022.02 - 2022.09
- Receive and examine the work orders to detect and verify job orders are completed properly.
- Adjust Machine to correct production issues.
- Perform and observe the functioning of many machineries.
- Control and regulate the tension of the rollers.
- Places roll of material on rod at entry end of machine and draws end of fabric through guides, pleating knife and between heated pressing rollers.
- Organize finished products for packaging and distribution
- Fold printed material based on work orders and instructions.
- Verify the quality of the materials to cut to perform accurate deadlines
- Elaborate report of all activities in process and finish work orders
Administrative Assistant
Tire Wheel Master
2019.02 - 2021.03
- Customer Service.
- Created work orders.
- Processed and submitted invoices to customers.
- Transferred merchandise to other stores.
- Updated daily paperwork, maintaining documents in word processing.
- Recorded information as needed such as vehicle information and customer.
- Performed general office clerk duties and errands.
- Maintained supply inventory.
- Created and entered information into databases.
- Delivered cars to customer to other dealership locations.
- Created Detailed Report of damage car before work order.
- In Charged of scheduling meeting daily for production employees.
- Vehicle Inventory.
- Ordered parts, material wrap, tires and wheels.
- Report Supply need to managers.
- Sent statement bi-weekly and monthly invoices.
- Quoted prices for tires and wheels to interested customers.
- Assisted customers in completing required financial paperwork
- Received Merchandise, enter and processed new merchandise in the Lightspeed system.
- Ensure that all orders are accurate.
- Processed Merchandise Returns.
Upscale Server
Capitolio Reception Hall
2018.05 - 2019.01
- Customer Service.
- Greet Customers.
- Cafeteria – Service Room maintained well and organized.
- Organized Stock Room.
- Table Maintenance.
- Coordinated with wait staff for events
- Presented beverage and food menu.
Education
Exterior Commerce Engineer -
University Laica
Guayaquil, Ecuador2017-01
System Assistant in Commerce Technician - undefined
San Francisco de Asis
Guayaquil, Ecuador2013-01
High School Diploma - undefined
San Francisco de Asis
Guayaquil, Ecuador2007-01
Skills
- Microsoft Office (Excel, Word, Power Point)
- Data Entry
- CMMS (Computerized Maintenance Management Systems)
- Customer service
- Inventory Management
- Clerical functions
- Administrative Support
- Maintenance Scheduling
- Quickbooks
- OSHA & Safety Compliance
- Report Preparation
- Multi-tasking
- Bilingual (English & Spanish)
Timeline
Maintenance Assistant
Starpak
2022.09 - 2025.02
Pleating Machine Operator
Filtration Technology Corporation
2022.02 - 2022.09
Administrative Assistant
Tire Wheel Master
2019.02 - 2021.03
Upscale Server
Capitolio Reception Hall
2018.05 - 2019.01
High School Diploma - undefined
San Francisco de Asis
System Assistant in Commerce Technician - undefined
San Francisco de Asis
Exterior Commerce Engineer -
University Laica