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Gillian Hayes
Gainesville,Texas
Work Preference
Summary
Motivated and community-focused professional with a background in political science, event coordination, and community engagement. Proven ability to manage complex projects, engage in effective communication, and lead cross-functional teams.
Overview
4
4
years of professional experience
Work History
Event and Recreation Specialist
City of Sanger
Sanger, Texas
09.2025 - 04.2026
- Plan, organize, and evaluate a wide range of community recreation and athletic programs that meet the social, fitness, and cultural needs of residents.
- Plan large-scale city-wide events from start to finish with over 3,000 people in attendance on average.
- Coordinate and supervise staff and volunteers, including recruiting, training, scheduling, and performance evaluation.
- Manage all facility and park reservations, coordinating calendars and scheduling for multiple community spaces to ensure efficient use of city resources.
- Oversee program budgets, payroll, supply inventory, and equipment distribution to maintain smooth program operations.
- Develop and implement marketing strategies to promote programs and events through social media, press releases, and digital/print materials.
- Maintained and balanced the Parks and Recreation Department budget.
- Improved marketing effectiveness and increased social media engagement and visibility by 65% through strategic content planning and targeted outreach campaigns.
- Provide exceptional customer service by responding to community inquiries, managing program registrations, and maintaining clear communication with city departments and residents.
- Support special events and community gatherings by coordinating logistics, supervising setup, and ensuring compliance with city safety and event standards.
- Manage the Parks and Recreation team during event set-up, during, and event clean-up.
Special Events Coordinator
Texas Woman's University
Denton, Texas
04.2025 - 08.2025
- Scheduled and coordinated summer camp and conference groups.
- Marketed TWU as a host site for summer camps and conferences.
- Assists with scheduling and/or processing reservation requests in venues managed by the Student Union and Conference Services.
- Assisted with logistics for campus events, including work orders and move requests.
- Worked with risk management to ensure groups are informed about campus policies, including minors on campus and insurance requirements.
- Managed team of summer camp assistants to ensure a welcoming atmosphere for all attendees and staff.
Student Body President
Texas Woman's University
Denton, Texas
05.2024 - 05.2025
- Oversaw organization-wide changes to modernize procedures and organization, and for the Student Government Association to elevate from a one-branch system to a three-branch system.
- Led recruitment and development of strategic alliances to maximize utilization of resources for events and future programs.
- Worked to create, plan, and execute the creation and implementation of a new first-year leadership program with over 20 members within the first year of its formation.
- Engaged in public speaking for various groups and special interest groups, giving both information regarding the Student Government and words of encouragement.
- Managed an organizational leadership team to ensure the organization ran smoothly and effectively.
- Oversaw over 35 members within the Student Government and ensured the organization was able to effectively and efficiently meet the needs of the students.
Event Coordinator
Texas Woman's University
Denton, Texas
08.2022 - 04.2025
- Provided administrative support to the chapel administration, including handling correspondence, managing calendars, and coordinating meeting logistics.
- Developed and maintained positive relationships with chapel users, including religious organizations, community groups, and individual visitors, ensuring excellent customer service and high satisfaction levels.
- Answered phones to provide information to clients, including details of upcoming events, deadlines, and contact information.
- Answered phone calls from potential and existing clients to answer questions, and inform clients on deadlines, chapel information, and the booking process for the chapel for weddings.
- Curated various contracts for chapel clients when booking the chapel for different events, from weddings to baptisms and memorial services.
- Maintained a welcoming and peaceful environment in the chapel, always ensuring the cleanliness and orderliness of the facility.
- Prepared the chapel for various events and ceremonies, including setting up chairs, arranging floral decorations, and organizing pamphlets and prayer books.
- Coordinated and facilitated chapel tours, sharing the history and significance of the Little Chapel in the Woods with visitors, students, and other interested individuals.
- Expertly managed and coordinated, on average, over 25 wedding ceremonies and receptions yearly.
- Planned, coordinated, and effectively managed over 12 receptions yearly for a variety of occasions.
Education
Bachelor of Science - Political Science, English
Texas Woman's University
Skills
- Organization Skills
- Social Media
- Planning Skills
- Sales and Marketing
- Customer Service Management
- Written Communication
- Easily Adaptable
- Ability to work under pressure
- Accountable
- Google Docs
- Word
- Google Sheets
- Excel
- Google Drive
- PowerPoint
- Verbal Communication
- Program Evaluation
- Community Outreach
- Event Coordination Software
- Microsoft Office Suite
- Adobe Creative Cloud
- Canva
- Social Media Management
Professional Bio
https://www.linkedin.com/in/gillianhayeslegacyleader/
Timeline
Event and Recreation Specialist
City of Sanger
09.2025 - 04.2026
Special Events Coordinator
Texas Woman's University
04.2025 - 08.2025
Student Body President
Texas Woman's University
05.2024 - 05.2025
Event Coordinator
Texas Woman's University
08.2022 - 04.2025
Bachelor of Science - Political Science, English
Texas Woman's University