Gina Swan

Hotel management and travel/tourism planning and development.

• Planned and executed 100+ high-profile events, including international conferences, trade shows, luxury weddings (celebrity clientele), and political fundraisers with budgets exceeding $500K.
• Led full-scale event logistics for multi-day conferences with 2,000+ attendees, coordinating with culinary, AV, floral, housekeeping, and security teams.
• Supervised and trained a team of 8 assistant planners and 15 freelance staff, ensuring flawless execution and client satisfaction.
• Managed end-to-end domestic and international travel logistics remotely—flights, hotels, ground transport, and VIP accommodations—with detailed expense tracking and reconciliation.
• Built strong relationships with premium vendors and collaborated closely with clients to deliver tailored, high-touch event experiences aligned with vision and budget.

• Managed all aspects of a household with three children, developing strong organizational, time management, and multitasking skills through daily logistics, scheduling, and caregiving.
• Served as PTA Vice President, leading school initiatives and coordinating events in collaboration with staff and parents to enhance student engagement and community involvement.

Boutique patisserie in Shirogane specializing in French pastries.

• Supported daily pastry production, ingredient sourcing (including from Tokyo’s Tsukiji Market), inventory management, and kitchen cleanliness in a fast-paced, high-volume environment.
• Designed and executed in-store events—seasonal launches, tastings, and corporate functions—to drive customer engagement and boost sales.
• Managed event logistics from concept to completion, including vendor coordination, budgeting, and on-site operations.
• Provided front-of-house support by interacting with customers, selling products, and operating point-of-sale systems to ensure a seamless guest experience.

Full-service Japanese real estate firm based in New York CIty.

• Represented Japanese clientele in both residential and commercial real estate transactions across U.S. and Japanese markets, providing bilingual support and cross-border expertise.
• Advised clients on portfolio diversification strategies, including multi-family, retail, and mixed-use investments.
• Collaborated with attorneys, mortgage brokers, and agents to manage deals from negotiation to close, ensuring smooth, compliant transactions.
• Successfully handled multimillion-dollar commercial deals nationwide, including office buildings, retail spaces, and development properties.

Digital advertising & marketing agency, acquired by Grey Advertising.

• Led the expansion into the Tokyo market by traveling between New York and Japan to establish and operationalize the Tokyo office.
• Identified and pursued new business opportunities, developed client relationships, and ensured long-term customer retention through strategic account management.
• Designed and executed marketing strategies while implementing analytics tools to track, measure, and optimize advertising performance for clients.
• Created training procedures and onboarding programs for new hires to ensure consistency in service delivery and company growth.