GIOVANNA MARIZ
Coconut Creek,FL
Summary
Personal Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, staff and schedule coordination.
Overview
11
11
years of professional experience
Work History
EA/PA to COO
SYZYGY Global
10.2024 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Maintained appropriate filing of personal and professional documentation.
- Coordinated events and functions with attention to detail ensuring successful execution.
- Assisted in the preparation of presentations and reports, contributing to well-informed decision making.
- Coordinated personalized gift selection for both personal and professional vendors
- Supported executive in achieving goals by proactively anticipating needs and addressing concerns promptly.
- Planned and coordinated events, managing logistics, scheduling, and vendor relations to ensure smooth execution from concept to completion.
House Manager
Private Family
10.2023 - 08.2024
- Enhanced family satisfaction with household management by addressing concerns promptly and efficiently.
- Developed and maintained comprehensive inventory systems to ensure timely replenishment of supplies, reducing waste and saving costs.
- Managed household budgets, analyzing expenses, and making recommendations for cost-saving measures.
- Coordinated travel arrangements for the family, ensuring seamless transitions between locations and accommodations.
- Oversaw maintenance projects within the home, liaising with contractors to ensure timely completion within budget constraints.
- Recruited trained, and managed a team of domestic staff to provide high-quality service in all areas of the household.
- Planned special events such as parties or family gatherings with attention to detail and organization.
- Ensured security protocols were followed throughout the property, maintaining a safe environment for family members at all times.
- Improved household efficiency by implementing detailed schedules and routines for staff members.
- Established positive relationships with vendors and service providers, negotiating favorable terms when necessary.
- Adapted quickly to last-minute changes in plans or circumstances without compromising on quality or results.
- Anticipated needs of family members by staying informed about their preferences, schedules, and priorities.
Estate Manager
Private Estate
06.2019 - 12.2022
- Implemented strategies to improve efficiency within all areas of the estate's operations.
- Negotiated contracts with suppliers to obtain necessary goods at competitive prices.
- Managed large staff of estate personnel, including housekeeping, groundskeepers and maintenance teams.
- Provided training sessions for new hires on safety protocols, job duties, customer service expectations and more.
- Conducted regular inspections of the property to ensure proper upkeep and safety standards were met.
- Purchased gifts for family members and close friends.
- Organized and coordinated special events, dinner parties and holiday commemorations.
- Helped nannies with the children, planning routine and activities.
Executive Assistant
PrimeTek
01.2016 - 04.2019
- Monitored and maintained executive files and records.
- Compiled and analyzed data for executive decision-making.
- Assisted with event planning by making travel arrangements and reserving venues when necessary.
- Coordinated executive calendar by scheduling meetings with appropriate parties and confirming availability.
- Managed and organized confidential information to maintain privacy.
- Coordinated logistics for staff members attending conferences or business trips.
- Conducted research and collected and analyzed data to prepare reports and documents.
- Answered phones, handled calls, and fielded appointment requests to assist supervisors.
Junior Executive Secretary
Walmart Brazil
01.2014 - 12.2015
- Streamlined communication between executives and staff members, ensuring timely responses to emails and phone calls.
- Enhanced office efficiency by managing schedules, organizing meetings, and maintaining electronic filing systems.
- Collaborated with various departments to ensure seamless execution of projects, achieving deadlines consistently.
- Increased productivity with proficient management of travel itineraries, accommodations, and expense reports for the executive team.
- Safeguarded confidential information with strict adherence to company policies regarding recordkeeping and document handling procedures.
- Developed strong rapport with clients through attentive listening skills when addressing inquiries or concerns over the phone or email.
Education
Associate of Science - Public And Private Security
Faculdade Realize
Brazil02-2019
High School Diploma -
Tenente Ernesto Caetano de Souza
Sao Paulo, Brazil12.2011
Skills
- Estate Management
- Crisis intervention
- Schedule Control
- Staff Coordination
- Strong Problem Solver
- Attention to Detail
- Event Planning
Languages
English
Native or Bilingual
Portuguese
Native or Bilingual
Spanish
Professional Working
Timeline
EA/PA to COO
SYZYGY Global
10.2024 - Current
House Manager
Private Family
10.2023 - 08.2024
Estate Manager
Private Estate
06.2019 - 12.2022
Executive Assistant
PrimeTek
01.2016 - 04.2019
Junior Executive Secretary
Walmart Brazil
01.2014 - 12.2015
Associate of Science - Public And Private Security
Faculdade Realize
High School Diploma -
Tenente Ernesto Caetano de Souza
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