Gloria Aguilar
Redlands,CA
Summary
Operations Manager and Business Coordinator with expertise in managing office operations, financial administration, and project coordination. Known for enhancing workflow efficiency and ensuring timely project completion through effective communication and organized processes. Strong background in team leadership, compliance, and building productive relationships across diverse teams.
Overview
1
1
Language
6
6
years of professional experience
Work History
Office Manager & Financial Administrator
TI Commercial Construction
Redlands, CA
08.2023 - Current
- Process accounts payables and receivables, including invoicing, collections, reconciliations, and vendor payments.
- Maintain financial records, check banking transactions, and prepare documentation for audits and reporting.
- Process weekly payroll through Paychex Flex while ensuring confidentiality and accuracy.
- Coordinated permits, licensing, Certificates of Insurance (COIs), and Workers’ Compensation reporting to maintain compliance and documentation accuracy.
- Managed daily office operations, supporting project managers, vendors, contractors, and field teams to ensure seamless workflow.
- Managed BNSF/JLL maintenance work orders by tracking progress and ensuring timely completion. through Corrigo Pro, including tracking, invoicing, and documentation, scheduling.
- Maintain compliance with company safety standards and BNSF regulations on active job sites.
- Resolved issues by coordinating with supervisors, vendors, and project teams, ensuring adherence to project timelines.
Project Billing Analyst
Myers Electric Solar
Colton, CA
01.2021 - 07.2023
- Processed weekly billing exceeding $100,000 for major solar partners with strong attention to detail.
- Oversaw accounts receivable, reconciliations, deposits, and QuickBooks entries for multiple projects, ensuring accurate financial tracking.
- Monitored ageing reports and executed collection efforts for outstanding balances, contributing to improved cash flow.
- Managed customer accounts and ensured compliance with contracts and service agreements, enhancing customer satisfaction.
- Aided with weekly audits and trained employees on Salesforce and Smartsheet systems.
- Supported communication between accounting, project managers, and external partners.
Project Billing Analyst
CTE South, Inc.
March Air Force Base, CA
04.2020 - 02.2021
- Processed invoices, purchase orders, payroll, and prevailing wage documentation to ensure timely and accurate project billing.
- Managed lien releases and ensured compliance of documentation for ongoing projects, supporting financial and legal requirements.
- Performed reconciliations for fuel cards, company credit cards, and daily deposits.
- Participated in daily scheduling meetings and coordinated project-related administrative support.
- Aided with submittals and onboarding while coordinating military base clearance procedures to facilitate project access and compliance.
Education
Associate of Arts - Business Administration and Management
University of Phoenix
San Bernardino, CA01-2029
Skills
- Billing and invoicing
- Accounts management
- Collections management
- Payroll processing
- Compliance management
- Permit administration
- Reporting control
- Office management
- Vendor relations
- Project coordination and administrative support
- Financial software proficiency
- Accounting software expertise
- Project management tools
- Process improvement
- Team leadership
Technical Skills
Paylocity, ADP, Paychex Flex, Quicken, QuickBooks Online & Desktop, Smartsheet’s, Salesforce, Aptora, Corrigo Pro
Operations And Leadership Expertise
- Office Administration & Operations Management
- AP/AR Management
- Payroll Processing & Timekeeping Administration
- Project Billing, Invoicing & Collections
- Financial Reconciliation & Reporting
- Vendor, Client & Contractor Relations
- Project Coordination & Administrative Support
- Compliance Management & Documentation Control
- Contract, Permit & Licensing Administration
- Team Leadership & Staff Supervision
- Process Improvement & Workflow Efficiency
- Multi-Project Coordination
Languages
Spanish
Professional
Timeline
Office Manager & Financial Administrator
TI Commercial Construction
08.2023 - Current
Project Billing Analyst
Myers Electric Solar
01.2021 - 07.2023
Project Billing Analyst
CTE South, Inc.
04.2020 - 02.2021
Associate of Arts - Business Administration and Management
University of Phoenix