Gretchn Kibler

Work History

Seegert Construction

11.2024 - Current

Conducted detailed project planning, scheduling, and resource allocation to ensure project efficiency
Monitored project progress, identifying and mitigating risks, and implementing corrective actions as necessary
Utilized project management software and tools for tracking, reporting, and documentation purposes
Facilitated regular project meetings and provided updates to senior management and team members
Developed and maintained relationships with vendors, suppliers, and contractors to ensure timely procurement of materials

SB Energy

03.2024 - 09.2024

Received, reviewed and processed development-related documents, including permits, land leases, engineering reports and construction drawings
Managed company CRM and internal data rooms
Contracted consultants to perform various preliminary site assessments (Biological, Cultural, Environmental)
Assisted with mapping citing campaigns utilizing Google Earth
Updated comprehensive project documentation, including schedules, budgets, and progress reports
Developed a comprehensive project plan that outlined the key tasks and milestones for a major consulting project, resulting in the successful completion of the project on time and within budget

BayWa r.e. Power Solutions

05.2023 - 03.2024

Responsible for the coordination and tracking of all project-related activities from post-sale through permitting and Utility Interconnection approval
Maintain project schedules and manage project activities across multiple departments and functions
Utilize construction software or other related software to manage budgets, schedules & project documentation
Review single line electrical drawings at 30%,60%, 90% and communicate the necessary revisions with the EOR
Communicate project status, risks, and opportunities to Project Manager and Management team

Environmental Heating & Air Solutions

05.2020 - 05.2023

Provided strategic planning and management of daily projects and deliverables, from construction initiation to project completion
Leads meetings with the team and tracks project status, performance, and improvement efforts
Utilized CRM and project management software to schedule services, manage projects, maintain customer communication, and analyze performance
Reviewed all new contracts to verify accuracy and terms
Managed budget, P&L statements, cost control, and developed financial reports
Managed in-house inventory and ordered HVAC equipment according to quality requirements and budget
Negotiated deals and built relationships with vendors (Lennox, Goodman, Heating and Cooling, and Ferguson)
Resolved all customer complaints, operational problems, and scheduled final inspections
Processed SMUD, BAYREN, ROSEVILLE and LENNOX rebates
Processed permits for every job; ensured Title 24 Certificates and AHRI Certification were maintained
Managed document Control including uploading files to a digital database
Coordinated site visits

Hooked on Solar

01.2020 - 03.2020

Managed project activities and the customer rebate incentive program for a solar energy company
Created Project Cost Affidavits: prepared the breakdown for project cost, calculated system load totals, and sent documents for signature using Adobe sign
Coordinated daily schedules and collaborated with various departments to fulfill project needs
Collaborate with the operations team to drive results within deadlines
Led testing and optimization of messaging based upon consistent growth tactics
Facilitated meetings with the team to track project status, performance, and improvement efforts
Communicated with suppliers to purchase various parts of solar system equipment
Worked with customers to prepare documentation, ensuring accuracy
Prepared and submitted all PGE SGIP (Self-Generation Incentive Program) rebate applications
Managed CRM and resolved issues and challenges with sound judgement
Conducted in depth research through multiple databases and files to compare/contrast different rebate programs

SMA America, LLC.

10.2018 - 01.2020

Worked under the Operations Director; responsible for managing projects and customer accounts, B2B and B2C
Coordinated daily schedules, supervised staff, and ensured all deadlines and team expectations were met
Managed relations with vendors and suppliers to purchase materials and equipment
Checked inventory for availability, and ordered quantity needed
Scheduled delivery and coordinated alternative options when back orders occurred
Inspected incoming material for accuracy and quality and initiated corrective actions to resolve issues
Created expense reports and submitted invoices for payment
Managed contact database, responded to inquiries, and effectively communicated with clients