Gretchn Kibler
Administrative And Management Specialist
Sacramento
Summary
Proven Project Coordinator adept at delivering projects on time and budget with expertise in strategy, cost control, and risk management. Eager to bring leadership, innovation, and an unwavering commitment to excellence to your team.
Experienced with managing multifaceted projects from inception to completion. Utilizes effective project management techniques to ensure stakeholder expectations are exceeded.
Overview
7
7
years of professional experience
2017
2017
years of post-secondary education
Work History
PROJECT ENGINEER
Seegert Construction
11.2024 - Current
- Conducted detailed project planning, scheduling, and resource allocation to ensure project efficiency
- Monitored project progress, identifying and mitigating risks, and implementing corrective actions as necessary
- Utilized project management software and tools for tracking, reporting, and documentation purposes
- Facilitated regular project meetings and provided updates to senior management and team members
- Developed and maintained relationships with vendors, suppliers, and contractors to ensure timely procurement of materials
PROJECT COORDINATOR - DEVELOPMENT
SB Energy
03.2024 - 09.2024
- Received, reviewed and processed development-related documents, including permits, land leases, engineering reports and construction drawings
- Managed company CRM and internal data rooms
- Contracted consultants to perform various preliminary site assessments (Biological, Cultural, Environmental)
- Assisted with mapping citing campaigns utilizing Google Earth
- Updated comprehensive project documentation, including schedules, budgets, and progress reports
- Developed a comprehensive project plan that outlined the key tasks and milestones for a major consulting project, resulting in the successful completion of the project on time and within budget
PROJECT COORDINATOR, PRECONSTRUCTION SERVICES C&I
BayWa r.e. Power Solutions
05.2023 - 03.2024
- Responsible for the coordination and tracking of all project-related activities from post-sale through permitting and Utility Interconnection approval
- Maintain project schedules and manage project activities across multiple departments and functions
- Utilize construction software or other related software to manage budgets, schedules & project documentation
- Review single line electrical drawings at 30%,60%, 90% and communicate the necessary revisions with the EOR
- Communicate project status, risks, and opportunities to Project Manager and Management team
PROJECT COORDINATOR / DEPARTMENT SUPERVISOR
Environmental Heating & Air Solutions
05.2020 - 05.2023
- Provided strategic planning and management of daily projects and deliverables, from construction initiation to project completion
- Leads meetings with the team and tracks project status, performance, and improvement efforts
- Utilized CRM and project management software to schedule services, manage projects, maintain customer communication, and analyze performance
- Reviewed all new contracts to verify accuracy and terms
- Managed budget, P&L statements, cost control, and developed financial reports
- Managed in-house inventory and ordered HVAC equipment according to quality requirements and budget
- Negotiated deals and built relationships with vendors (Lennox, Goodman, Heating and Cooling, and Ferguson)
- Resolved all customer complaints, operational problems, and scheduled final inspections
- Processed SMUD, BAYREN, ROSEVILLE and LENNOX rebates
- Processed permits for every job; ensured Title 24 Certificates and AHRI Certification were maintained
- Managed document Control including uploading files to a digital database
- Coordinated site visits
PROJECT COORDINATOR
Hooked on Solar
01.2020 - 03.2020
- Managed project activities and the customer rebate incentive program for a solar energy company
- Created Project Cost Affidavits: prepared the breakdown for project cost, calculated system load totals, and sent documents for signature using Adobe sign
- Coordinated daily schedules and collaborated with various departments to fulfill project needs
- Collaborate with the operations team to drive results within deadlines
- Led testing and optimization of messaging based upon consistent growth tactics
- Facilitated meetings with the team to track project status, performance, and improvement efforts
- Communicated with suppliers to purchase various parts of solar system equipment
- Worked with customers to prepare documentation, ensuring accuracy
- Prepared and submitted all PGE SGIP (Self-Generation Incentive Program) rebate applications
- Managed CRM and resolved issues and challenges with sound judgement
- Conducted in depth research through multiple databases and files to compare/contrast different rebate programs
SERVICE COORDINATOR
SMA America, LLC.
10.2018 - 01.2020
- Worked under the Operations Director; responsible for managing projects and customer accounts, B2B and B2C
- Coordinated daily schedules, supervised staff, and ensured all deadlines and team expectations were met
- Managed relations with vendors and suppliers to purchase materials and equipment
- Checked inventory for availability, and ordered quantity needed
- Scheduled delivery and coordinated alternative options when back orders occurred
- Inspected incoming material for accuracy and quality and initiated corrective actions to resolve issues
- Created expense reports and submitted invoices for payment
- Managed contact database, responded to inquiries, and effectively communicated with clients
Education
B.S. - CRIMINAL JUSTICE
Skills
Conflict Resolution
Project management
Job material ordering
Relationship building
Risk management
Construction management
Schedule management
Team collaboration and leadership
Time Management
Decision Making
Billing
Budget Analysis
Communications
Construction Management
Construction Management Software
Customer Relationship Management
Expense Reports
Interconnection
Leadership
Microsoft Excel
Microsoft Office
People management
Planning and deployment
Timeline
PROJECT ENGINEER - Seegert Construction
11.2024 - Current
PROJECT COORDINATOR - DEVELOPMENT - SB Energy
03.2024 - 09.2024
PROJECT COORDINATOR, PRECONSTRUCTION SERVICES C&I - BayWa r.e. Power Solutions
05.2023 - 03.2024
PROJECT COORDINATOR / DEPARTMENT SUPERVISOR - Environmental Heating & Air Solutions
05.2020 - 05.2023
PROJECT COORDINATOR - Hooked on Solar
01.2020 - 03.2020
SERVICE COORDINATOR - SMA America, LLC.
10.2018 - 01.2020
Sacramento State University - B.S., CRIMINAL JUSTICE