Griffin May
Raleigh,NC
Summary
Highly skilled and proactive Administrative Coordinator with over 8 years of experience in veterinary medicine and a proven track record of supporting hospital administration in optimizing operations. Proficient in managing schedules and streamlining daily operations. Adept at coordinating administrative functions, overseeing logistical arrangements, and enhancing office efficiency. Skilled in handling sensitive information with discretion and ensuring that all administrative processes align with organizational goals and industry standards. Committed to fostering a collaborative environment and contributing to the advancement of veterinary education and patient care.
Overview
8
8
years of professional experience
Work History
Administrative Assistant
North Carolina State University
Raleigh, NC
11.2022 - Current
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Assisted coworkers and staff members with special tasks on daily basis.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
- Volunteered to help with special projects of varying degrees of complexity.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
Office Manager
Carolina Veterinary Mobile Radiology, Inc
Wilmington, NC
09.2016 - 10.2022
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
- Used industry expertise, customer service skills and analytical nature to resolve customer concerns and promote loyalty.
- Assisted in organizing and overseeing assignments to drive operational excellence.
- Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
Education
Bachelor of Science - Biology
University of North Carolina At Wilmington
Wilmington, NC12.2021
Skills
- Time Management
- Critical Thinking
- Strong Problem Solver
- Microsoft Office Suite
- Professional Communication
- Relationship Building
- Resourceful
- Event Coordination
- Social media knowledge
- Project Management
Timeline
Administrative Assistant
North Carolina State University
11.2022 - Current
Office Manager
Carolina Veterinary Mobile Radiology, Inc
09.2016 - 10.2022
Bachelor of Science - Biology
University of North Carolina At Wilmington