Heather Meyers
Hillsborough,NJ
Summary
Dynamic Executive Assistant with a proven track record of enhancing operational efficiency for senior leadership teams. Skilled in coordinating complex travel arrangements and high-stakes meetings, resulting in streamlined processes and improved executive productivity. Committed to maintaining confidentiality and compliance while delivering exceptional organizational support.
Overview
26
26
years of professional experience
Work History
Sr. Executive Assistant, Precision Medicine (PrM)
Daiichi Sankyo Inc.
Basking Ridge, USA
04.2022 - Current
- Provided comprehensive executive support to senior vice president and global leadership team.
- Arranged multi-destination travel, including hotel, airline, and ground transportation bookings, ensuring seamless travel experience for executives.
- Managed travel budget for US departments under precision medicine function.
- Processed monthly expense reports through Concur and reconciled credit card statements.
- Coordinated meeting schedules across multiple conference rooms using MS Outlook and Teams to optimize senior leadership's time management.
- Created meeting agendas and recorded minutes, ensuring timely follow-up on action items.
- Managed logistics for internal and external speaker engagements within R&D and functional areas to enhance collaboration and knowledge sharing.
- Maintained compliance in records management by filing documents and coordinating retention schedules.
Executive Administrative Assistant, Precision Medicine
Daiichi Sankyo Inc.
Basking Ridge, USA
07.2021 - 03.2022
- Supported the Vice President and the Precision Medicine leadership team, including global leaders and staff, in their transition from Head of QCP to Global Head of Precision Medicine.
- Supported global PrM leadership team through participation in PrM Office, coordinating global meetings, face-to-face arrangements, and tracking headcount for US; served as point of contact for global PrM organizational chart.
- Coordinate meetings, scheduling use of multiple conference rooms, telephone, web conferences using MS Outlook and Teams
- Drafted meeting agendas and documented minutes, ensuring follow-up on assigned action items.
- Multi-destination travel arrangements including hotel reservations, airline scheduling, ground transportation, conference reservations and seminars both domestic and international destinations
- Managed travel budget for US departments within PrM function, ensuring alignment with organizational financial goals.
- Processed monthly expense reports via Concur and reconciled credit card statements for PrM function head and US leadership members, ensuring accuracy and compliance.
- Facilitated logistics for internal and external speaker engagements, supporting successful presentations. for internal and external speaker engagements, both at function level and across R&D
- Reviewed and processed contracts to ensure compliance with organizational policies., purchase requisitions, purchase orders and invoices
- Prepare reports, memos, letters and other documents using word processing, spreadsheet or presentation software
- Perform other related duties as assigned
Sr. Administrative Assistant, Quantitative Clinical Pharmacology (QCP)
Daiichi Sankyo Inc.
Basking Ridge, USA
05.2016 - 06.2021
- Supported vice president of QCP, facilitating operations for their direct reports and a staff of 28.
- Coordinate meetings, scheduling use of multiple conference rooms, telephone, web conferences using MS Outlook and video conferences using SoftBank
- Acted as liaison to Human Resources during interview process; scheduled itineraries, set up meeting rooms/virtual meetings, moderated interview presentations, and collaborated with HR and QCP manager on new hire onboarding.
- Drafted meeting agenda and recorded minutes; tracked action items for completion by designated parties.
- Travel arrangements including hotel reservations, airline scheduling, ground transportation, conference reservations and or seminars both domestic and international destinations
- Process monthly expense reports through Concur and reconcile monthly credit card statements (BOA MasterCard) for QCP team
- Coordinated logistics for internal and external speaker engagements for R&D Lunch & Learn Series, enhancing knowledge sharing within the team.
- Work with QCP team project coordinator to process contracts, purchase requisitions, purchase orders and invoices
- Supported the QCP senior specialist by handling QC tasks and processing contracts when needed.
- Prepare reports, memos, letters and other documents using word processing, spreadsheet or presentation software
- Order and set up team lunches for meetings and various milestone celebrations
- Perform general office duties, such as ordering and maintaining office supplies, maintaining records, sorting and distributing incoming correspondence
Contractor, Sr. Administrative Assistant, Clinical Development, Cardiovascular
Yoh Services llc, A Day and Zimmerman company
Philadelphia, USA
09.2014 - 05.2016
- Supported executive director of clinical development cardiovascular and four senior directors as senior administrative assistant.
- Managed HCP contracts for clinical development studies, ensuring compliance with CIA requirements.
- Processed HCP contracts using in-house software PGC request form, gathering and verifying necessary documentation for compliance.
- Coordinated meetings by scheduling conference rooms and arranging telephone and video conferences, ensuring seamless communication among stakeholders.
- Created meeting agendas and minutes; filed documentation and followed up on assigned action items.
- Processed monthly expense reports via Concur and reconciled credit card statements for clinical development team.
- Arranged travel logistics including hotel reservations, flight scheduling, and ground transportation for domestic and international events.
- Oversaw administrative tasks to support office operations, managing supply orders and welcoming guests to maintain a welcoming environment.
Executive Assistant, ITS
C.R. Bard, Inc.
Murray Hill, USA
02.2010 - 07.2013
- Supported VP of Information Technology Solutions and his direct reports, including 5 directors and 45+ staff, by providing a wide range of assistance.
- Coordinated executive level meetings, scheduling multiple conference rooms and facilitating telephone and web conferences to ensure seamless communication among leadership
- Planned travel arrangements for leadership team meetings, including hotel negotiations, conference room bookings, and ground transportation.
- Prepared materials and coordinated global All-Hands meetings using WebEx Events Center including scheduling, on-site and off-site pre-meeting technical testing, recorded meetings, monitored live chat sessions, sent post meeting links and communications
- Implemented and maintained MS SharePoint site, creating a centralized location for IT related contracts and agreements that directors and managers could access for quick reference
- Managed contract renewals and software maintenance for Oracle and its subsidiaries, ensuring compliance and continuity of essential IT services
- Process purchase orders and track invoices for IT related projects, domestically and globally as backup resource to the ITS Finance Administrator
- Coordinated corporate campus events for annual workplace charitable campaign and year-round volunteer activities, enhancing employee engagement and community involvement
IT Administrator
C.R. Bard, Inc.
Murray Hill, USA
01.2001 - 01.2010
- Acted as IT administrator for the director of productivity and technology, with dotted reporting to the VP of information technology.
- Processed quotes, purchase orders, and contracts for IT hardware and software procurement, ensuring timely resource availability.
- Assisted in contract negotiations for computer hardware and software, contributing to favorable terms for the organization.
- Managed IT inventory and supplies while coordinating schedules, meetings, and travel arrangements.
- Reorganized filing system for IT department, improving access to critical documents and reducing retrieval time.
- Developed electronic form for IT-related employee requests, enhancing onboarding processes.
- Supported ERP implementation project as administrative backup from 2002 to 2008.
- Established priorities aligned with management objectives and company goals.
Education
BA - Psychology
Kean University
Union, NJAA - Gerontology
Union County College
Union, NJSkills
- Outlook and Teams
- Microsoft Office Suite
- Concur and Coupa
- Contract Management
- Procurement Management
- Document Management
- Clinical Document Management
- Visio and SharePoint
- Clinical Document Management
Volunteer Experience
- Co-Chair, Bard Volunteer Council
- Co-Chair, Bard Workplace Campaign for United Way of Greater Union County and Community Health Charities, NJ Chapter
- Fund raiser and member, 500 Club - American Heart Association
- Team Leader and Cook, Elmora Soup Kitchen
Locations
- Hillsborough, NJ, 08844
- Jacksonville, FL, 32222
- North Miami, FL, 33181
Technical Summary
- Microsoft Office Professional Suite
- Outlook
- Microsoft Teams
- Visio
- SharePoint
- Concur
- Adobe Acrobat
- Adobe PhotoShop Elements
- SteepRock for HCP Contracts
- Zycus
- Coupa
- Veeva TMF
Timeline
Sr. Executive Assistant, Precision Medicine (PrM)
Daiichi Sankyo Inc.
04.2022 - Current
Executive Administrative Assistant, Precision Medicine
Daiichi Sankyo Inc.
07.2021 - 03.2022
Sr. Administrative Assistant, Quantitative Clinical Pharmacology (QCP)
Daiichi Sankyo Inc.
05.2016 - 06.2021
Contractor, Sr. Administrative Assistant, Clinical Development, Cardiovascular
Yoh Services llc, A Day and Zimmerman company
09.2014 - 05.2016
Executive Assistant, ITS
C.R. Bard, Inc.
02.2010 - 07.2013
IT Administrator
C.R. Bard, Inc.
01.2001 - 01.2010
BA - Psychology
Kean University
AA - Gerontology
Union County College