Heather Wallace

I am an experienced administrative professional prepared for this role with strong background in office management, communication and multitasking various issues as they arise daily. Excelling in meticulous documentation and recordkeeping. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and effectively managing sensitive student data while ensuring required privacy compliance. I am an organized and dedicated Administrative Assistant with a proven track record of providing exceptional assistance in a fast-paced environment to everyone I have daily contact with. Offer keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent and in team scenarios. Ability to convey positive and negative communications to parents, staff, and other agencies to arise to a fair resolution.

Obligated tasks that I routinely complete beyond my current job title:

• Manage residency referrals, hold residency meetings with officers to assign referrals and discuss cases.
• Assist with residency investigations ie: looking up information, tax records, sale records, personal information
• Maintain residency records and keep yearly log of student’s determined ineligible
• Maintain Affidavit records for over 700 students
• Manage and prepare yearly affidavit letters for yearly affidavit status updating
• Update the yearly affidavit documentation in each student's Realtime and make any necessary changes
• Communicate with families, other counties and school districts to determine McKinney-Vento eligibility
• Maintain McKinney-Vento eligible student records - communicate year round with current MV families, keep up to date records, set up transportation, determine financial responsibility
• Maintain DCP&P student records – communicate year round with DCP&P case workers, supervisors and resource families, keep up to date records, set up transportation, determine financial responsibility
• Type up tuition contracts for all McKinney-Vento & DCP&P Gloucester Township responsible students
• Maintain residency records for Charter Students for transportation reimbursements and state reporting
• Complete the Charter School yearly report in NJ Homeroom (twice a year)
• Maintain residency records for Choice Students for transportation reimbursements
• Creating misc letters and forms to use for various situations – ie: residency letters, affidavit letters, residency referral form, McKinney-Vento eligible forms and questionnaire, registration forms etc.
• Assist with registrations
• Assist with managing Central Registration and provide training
• Complete the ASSA report for the school district
• Complete the School Summary Report for the School District
• Oversee and maintain Monthly School Registers from all 11 schools
• Make daily changes to student records in Realtime (McKinney-Vento, DCP&P, residency changes/updates)
• Assist with daily residency questions and custody questions
• Maintain records for Childcare Affidavit students
• Manage miscellaneous daily parent calls, questions, emails
• Daily communication with DCP&P
• Daily communication with other school districts and county offices
• Attend McKinney-Vento Trainings and Residency Workshops

Gloucester Township School District Personal Experience:

• Completed SSDS forms while working at Ann Mullen School
• Input SSDS information into NJ Homeroom while working under Mr. Mercado
• Maintaining employee mileage and inputting mileage into Budgetary
• Scheduling experience (created duty schedules for middle school teachers, managed coverage scheduling both schools, managed numerous events (Student of the Month luncheons, student graduations, end of year student activities, scheduling and overseeing student picture days)
• Managed schedules for supervisors
• Scribed for Mr. Hildebrand with Affirmative Action cases