Helga Richardson Thomsen
Los Angeles,California
Summary
Diligent Assistant with a strong foundation in delivering comprehensive administrative support and optimizing office operations. Proven track record in effectively coordinating schedules, managing correspondence, and contributing to team projects. Recognized for exceptional multitasking abilities and adept problem-solving skills that ensure seamless office functionality. Committed to enhancing productivity and fostering a collaborative work environment.
Overview
40
40
years of professional experience
Work History
Staff Assistant IV
JET PROPULSION LABORATORY
07.2016 - Current
- Supported HR Management Team from 2016 through 2022. Supported SRL Senior Management team members from 2023 through 2025.
- Manage calendars for Senior Leadership team. Coordinate meetings with NASA HQ, Goddard Space Flight Center, and Marshall Space Flight Center. Ensure that critical meetings are supported. Proactively monitor calendars to prevent overbooking and deconflict when necessary.
- Arrange Foreign and Domestic travel and process expense reports. Draft Foreign Travel Worksheets for employees with security clearances. Created a checklist to ensure efficiency when processing foreign travel. Travel Policy Subject Matter Expert.
- Coordinate, plan, and staff program meetings and events including offsite Monthly Management Reviews, All-Hands meetings, and team events. Researched location and negotiated pricing for offsite 2023 MSR Strategic Meeting.
- Administer eight conference rooms. Purchase all office supplies. Coordinate facilities requests. Created a tracker for donations and purchase snacks for the entire team.
- Collaborate with peers at NASA Headquarters and centers, and the European Space Agency to coordinate schedules, travel, visitor requests, and badged access to JPL.
- Draft communications and reports, prepare and format presentations, and proofread communications as requested. Process Directory Group requests, maintain email lists, and update org charts.
Executive Assistant
KENNEDY WILSON, INC.
01.2014 - 01.2016
- Supported CFO and Executive Vice Chair & President of Capital Markets Group of Kennedy Wilson, Inc.
- Contributions
- Maintained EVP & CFO's calendars incorporating professional and personal commitments.
- Coordinated domestic and foreign travel arrangements for multiple executives. Planned and scheduled meetings and conferences. Developed and updated presentations for use by CFO, CAO, and EVP.
- Issued press releases including NASDAQ notifications. Managed and updated company personnel organization charts. Prepared and maintained Board of Directors meeting materials.
- An international real estate investment, services and fund management firm.
Executive Assistant
THOMAS PROPERTIES GROUP, INC.
01.2002 - 01.2013
- Supported CFO and CAO of Thomas Properties Group, Inc.
- Contributions
- Maintained corporate website.
- Maintained executives' professional and personal calendars.
- Coordinated domestic and foreign travel.
- Drafted, edited and finalized correspondence for executives.
- Developed internal and external presentations and press releases.
- Maintained personnel organization charts and corporate legal entity charts.
- A full-service real estate company specializing in office, retail and multi-family properties.
Executive Assistant
DEVELOPMENTOR
01.1998 - 01.2002
- Supported CFO and CTO at software developer training firm.
- Maintained detailed calendars for two executives with extensive international travel and meeting schedules.
- Arranged speaking engagements for CTO with heavy lecture schedule.
- Software developer training firm.
Executive Assistant
CREDIT SUISSE
01.1986 - 01.1998
Education
No Degree - Speech Communications
California State University, Northridge
Northridge, CASkills
- Proactive administrative management
- Maintains integrity and privacy
- Proficient in Office 365 applications
- Consistent contributor with strong interpersonal skills
- Proficient schedule coordination
- Expense management
- Effective meeting facilitation
- Strategic support for leadership teams
- Appointment coordination
- Travel planning expertise
Accomplishments
- Collaborated with a team to develop and administer an Anonymous Reporting system. Submissions received gave all team members a chance to offer suggestions and provided valuable feedback to Senior Leadership.
- Developed a tracker to collect travel information to be formatted into a report for senior management review.
Timeline
Staff Assistant IV
JET PROPULSION LABORATORY
07.2016 - Current
Executive Assistant
KENNEDY WILSON, INC.
01.2014 - 01.2016
Executive Assistant
THOMAS PROPERTIES GROUP, INC.
01.2002 - 01.2013
Executive Assistant
DEVELOPMENTOR
01.1998 - 01.2002
Executive Assistant
CREDIT SUISSE
01.1986 - 01.1998
No Degree - Speech Communications
California State University, Northridge