Summary
Overview
Work History
Education
Skills
Timeline
Generic

Hiral Shah

Williston Park

Summary

Detail-oriented and highly organized administrative professional with a proven track record in executive support, office management, and data-driven decision-making. Over 5 years of experience across corporate, academic, and internship settings, demonstrating a strong ability to manage communications, streamline operations, and support strategic initiatives. Trilingual in English, Gujarati, and Hindi with excellent interpersonal, research, and problem-solving skills. Adept at managing confidential information, coordinating projects, and improving operational efficiency.

Overview

8
8
years of professional experience

Work History

Executive Assistant

DDLNY
07.2023 - Current
  • Managed complex calendars and scheduled meetings, travel, and events for C-level executives, ensuring optimal time management and efficiency.
  • Handled confidential and sensitive information with discretion, always maintaining executive-level confidentiality.
  • Acted as the primary point of contact between executives and internal/external stakeholders, facilitating seamless communication.
  • Supported strategic planning activities by conducting research, compiling data, and creating executive summaries.
  • Managed expense reports and corporate credit card reconciliations, ensuring compliance with company policies.
  • Streamlined administrative processes to improve efficiency and support operational excellence within the executive office.
  • Maintain and organize files, records, and databases, ensuring efficient retrieval of information.
  • Managed office supplies inventory ordered supplies as needed and maintained office equipment

Administrative Assistant

KShah Industry
01.2018 - 12.2022
  • Provided comprehensive administrative support to departmental teams, ensuring smooth daily operations and timely task execution.
  • Managed calendars, scheduled meetings, and coordinated appointments across multiple departments.
  • Drafted, proofread, and formatted internal and external communications, memos, and reports.
  • Processed invoices, tracked office expenses, and assisted with budget monitoring tasks.
  • Handled incoming calls, emails, and visitor inquiries with professionalism and efficiency.
  • Ordered and maintained office supplies, equipment, and vendor relationships to ensure operational continuity.
  • Supported team projects by preparing materials, compiling data, and tracking deadlines.
  • Assisted in planning and coordinating company events, meetings, and training sessions.

Education

Financial Markets (Online Certification) -

Yale University
06.2023

B.Ed. - Mathematics and Science

Hemchandracharya North Gujarat University
04.2018

B.Sc Honours, M.Sc - Science

The Maharaja Sayajirao University of Baroda
05.2016

Skills

  • Skilled in data analysis and report generation with Excel and Word
  • Proficient in Microsoft Outlook
  • Detail-oriented approach
  • Effective organizational skills
  • Digital marketing expertise
  • Strong verbal communication
  • Proficient in three languages: English, Gujarati, and Hindi

Timeline

Executive Assistant

DDLNY
07.2023 - Current

Administrative Assistant

KShah Industry
01.2018 - 12.2022

B.Ed. - Mathematics and Science

Hemchandracharya North Gujarat University

B.Sc Honours, M.Sc - Science

The Maharaja Sayajirao University of Baroda

Financial Markets (Online Certification) -

Yale University

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