Hussey Sonya

Management of the finance and human resources departments. Supervised the following staff: one Administrative Specialist II, one Administrative Specialist I, Personnel, on Human Resource Technician, two Accounting Clerks, accounts payable and trust fund, one Administrative Associate, Secretary, two Administrative Associates, Mailroom clerks, one Facility Training Specialist, one Administrative Correctional Sergeant, operations for Clothes House, Canteen, Warehouse/Loading Dock (three Correctional Officers).

Served as reviewer and approver of the following daily operations:

• All accounts payable invoice request for payment
• All facility requests to purchase goods/services
• All trust fund request to include signing all trust fund checks for offender releases, special draws, special account expenditures and all vendor checks for canteen operations
• Reviewer/approver of all charge card request and expenditures
• Request and maintain files on all roles to be assigned to staff for accounts payable, trust fund, operations processes, personnel and HR
• Responsible for monitoring and monthly budget summary and all request for funds encumbrances
• Responsible for the daily supervision of mailroom operations, special operations (clothes house, canteen, warehouse).
• Responsible for review of quarterly cycle counts for clothes house, food service and armory
• Responsible for weekly, monthly personnel/HR reports for regional office and raleigh personnel/hr departments
• Responsible for weekly employee's time report review/approvals
• Responsible for employee's interim and annual employee performance evaluation(s) for administrative department
• Responsible for ensuring all managers/employees completed interim/annual performance evaluations
• Responsible for Employee Relation System (ERS) employee disciplinary case entries for investigation. Once investigations completed and disciplinary determination made, was responsibility for composing disciplinary letters such as Suspension, Demotion, Dismissal, Written Warning, Documented Counseling, etc.
• Responsible for review/approval of all personnel actions to include hiring requests and all HR duties to include worker's compensation and Leave of Absence such as FMLA, FIL, Extended Illness, Leave without pay, etc.

Served as a member of the Institution Management Team (IMT) for the facility, attended monthly Department Head meetings to keep managers abreast of Administrative Services updates that effected all employees.

Monthly inspections of all areas of the administrative sections

Manager of the finance, personnel, HR, maintenance, facility staff training, and IT sections of Administrative Services.

Manager of the following:

five - six maintenance staff, two accounting clerks, accounts payable and trust fund, personnel assistant, HR technician, Administrative specialist II, two mailroom clerks, one training specialist, one IT technician, one Administrative Correctional Sergeant of Administrative operations, clothes house, canteen, warehouse/loading dock, security of Administrative Operations (five correctional officers).

Responsible for the daily operations of Administrative Services daily operations:

• Review/approve all facility request for purchase of goods/services
• Review/approval of all accounts payable invoice payment requests, trust fund request such as offender release payments, offender special request payments, spacial accounts purchase requests and approval and sign all trust fund checks. Review/approval of charge card requests and expenditures
• Monitoring and Monthly budget summary and request for funds encumbrance
• Review approval of all personnel/HR actions to include hiring request approvals, leave of absence, weekly/monthly reports for regional office and raleigh personnel/hr departments
• Ensure all employees are aware of Benefits updates and open enrollments
• Weekly review/approval of administrative staff time reports for payment
• Review/approval of administrative employee's interim and annual employee performance evaluations
• Ensure all facility managers and employees are completing interim/annual employee performance evaluations
• Request/approval for employee system roles to perform specific duties
• Quarterly cycle count review/approval for clothes house, food service and armory
• Review/approve annual equipment inventory and report
• Entry of employee disciplinary cases for investigation, composition of disciplinary letters to be issued to employee (Suspension, Demotion, Dismissal, Written Warning, Documented Counseling, etc)
• Served as a member of Institution Management Team (IMT), attended monthly department head meetings to keep managers abreast of administrative services updates
• Monthly inspections of all areas of the administrative sections

Manager of finance and HR operations.

Managed one Accounting Clerk responsible for accounts payable and trust fund operations.

• Reviewed/approval for facility request for purchase of goods/services, offender release checks, offender special draw requests, special accounts request and review/approval/signed all monthly canteen vendor checks.
• Monitor and complete monthly budget summary report and completed requests for funds encumbrance
• Reviewed/approved annual equipment inventory and report
• Review/approval cycle counts for clothes house, food service and armory.
• Responsible for all personnel and HR actions, from scheduling interviews for vacant positions to completing documentation for request to hire staff. Kept employees abreast of Benefits.
• Review/approval of administrative employee's weekly time reports for payment.
• Review/approval of administrative employee's interim and annual employee performance evaluation
• Monitor facility managers and employees interim/annual employee performance evaluations were completed by deadlines

Entry of employee disciplinary cases for investigation in the ERS system, composition of disciplinary letters to be issued to employee (Suspension, Demotion, Dismissal, Written Warning, Documented Counseling, etc)

Served as an Institution Management Team (IMT) member, attended monthly department head meetings to keep managers abreast of Administrative updates/changes.

Monthly inspections of all areas of administrative sections

Served a the Warden's assistant, competed all Personnel/HR duties.

• Set up interviews for vacant positions, completed personnel document on request to hire applicant(s) for positions. Set up new employees in BEACON system
• Reviewed and entered all staff time reports for payment
• Served as Worker's Compensation coordinator for employees
• Served as facility ADA coordinator for employees
• Served as Facility HRB, to keep employees abreast of Benefits updates/changes
• Served as back-up to the Accounting Clerk
• Attended monthly department head meetings to keep managers abreast of personnel and benefit updates/changes
• Entry of disciplinary cases for investigation on employees, composition of disciplinary letters (suspension, demotion, dismissal, written warning, documented counseling, etc)
• Responsible for setting up employee random drug/alcohol testing
• Monthly inspections of all areas of administrative sections

Responsible for the following duties as Accounting Tech III:

• Ensured all policy and procedures for accounts payable were followed
• Reviewing all facility request for purchase of goods/services and obtaining approval signature to complete the requested purchase
• Maintain pending file on all purchases until all goods/services have been received
• Process all purchases invoices for payment through the NCFS, EProcuremnt of PCard (charge card), state warehouse(s) systems.
• Maintain all files for all account payables (NCFS (NCAS), EPocurement, PCard, purchase from Enterprise and/or state warehouse(s).
• Complete monthly Canteen report and maintain file for the monthly canteen process
• Entered annual contracts and maintained monthly payment requests and maintained annual contract files
• Complete monthly accounts payable reports
• Completion/maintained files for all employee reimbursement requests
• Entry of time reports for staff
• Assist Trust Fund officer as needed
• Assist personnel/HR section as needed
• Served as interim Administrative Officer until new Admin Officer was hired
• Monitored monthly budget. Completed monthly budget summary report and fund encumbrance requests
• Assisted with yearly region audit team
• Attended department head meetings to keep managers abreast of accounts payable updates/changes

Manager of the accounting operations for McCain Correctional Hospital.

Responsible for the following employees: three accounting clerks, two for accounts payable and one trust fund, one receptionist/telephone operator one Administrative Sergeant of administrative operations for clothes house, canteen, warehouse and mailroom.

Responsible for the following duties:

• Monthly Budget monitoring and budget summary report and request for funds encumbrances
• Review/approval fo facility requests for purchase of good/services
• Review/approval of purchases through NCAS, Eprocurement, PCard (charge card), Enterprise, and state warehouse purchases
• Review/approval of offender release checks, offender special draws, special account expenditures and monthly canteen vendor checks
• Process monthly accounts payable and trust fund reports
• Review of monthly cycle counts for clothes house, food service and armory inventories
• Review/approval of weekly administrative employee's time reports for approval
• Attend monthly department head meetings to keep managers abreast of administrative updates/changes
• Monthly inspection of all sections in the Accounting departments

1994 - 1996 Contract position as Clerk Typist/Secretary to Administrative Officer.

• Compose letters to staff from administrative officer
• Maintain administrative Officer files
• back-up to trust fund, accounts payable and personnel
• maintain files for training specialist
• Promoted to fulltime employee in accounting department in 1996.

1996 - 2008 Accounting Clerk for Southern Corr Institution and SCI Minimum Security Unit:

• Trust Fund/Work Release operations for SCI Minimum Security Unit: Process offender weekly draws for spending in facility canteen, process offender releases, process offender special draw(s), process special account expenditures. Process offender weekly pay checks for deposit into offender work release account(s). process weekly work release reports, monthly work release and trust fund reports. Weekly orders for Canteen purchases for resale, monthly canteen inventories and monthly canteen reports. Process checks for vendors for monthly canteen purchases. Process Enterprise and state warehouse purchases and requests for payment.

Southern Correctional Institution:

• Budget Monitory and monthly budget summary and funds encumbrance for Administrative Officer's approval
• Annual Budget projection report for upcoming fiscal year(s)
• Review facility request for purchases and obtaining approval signature
• Maintain pending file for purchases pending delivery
• Completing requests for payment of purchases of goods/services received invoices
• Entered orders in eProcurement, and NCAS for purchase of goods/services and annual contracts
• Maintained monthly files for annual contracts
• Maintain files for accounts payable, eprocurement, pcards (charge cards)
• Maintained CNTR05 - Direct Pay log, eprocurement log and pcard log
• Maintained files on all pcard (charge card) holders and created a pcard holder log
• Reviewed cycle counts for administrative officers approval and maintained cycle count files
• Reviewed equipment inventory and report for administrative officers approval
• Processed all employees request for expenditure reimbursements
• Scheduled administrative officers travels for meetings/trainings to include transportation/hotel accomodations and completed requests for expense reimbursements
• Canteen Supervisor, ensure Correctional Officer over Canteen operations was following policy and procedures, completed monthly canteen reports to include checks for vendors for administrative officer's approval
• Ensure that all accounting policy and procedures were being followed. Would complete a breakdown of policy and procedures for staff and administrative officer
• Received weekly timesheets for all employees to review for accuracy and created a log to account for employee's leave usage. Submitted weekly to payroll system
• Trained new managers on time management and on how to complete weekly time reports for payroll
• Assisted with training manager on the BEACON system for time recording for employees.
• Back up to personnel and HR