Ibis Berganza
Providence,RI
Summary
To find a position that will utilize my skills and offer future growth potential.
Overview
1
1
Language
25
25
years of professional experience
Work History
Executive Assistant
Neighborhood Health Plan of RI
02.2023 - Current
- Coordinated executive schedules, ensuring optimal time management and prioritization of tasks.
- Assisted in preparation of presentations and reports for senior leadership meetings.
- Streamlined communication between departments, enhancing collaboration and information flow.
- Assisted in the preparation of presentations and reports for senior leadership meetings.
- Managed travel arrangements, optimizing logistics for cost-effective solutions.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for the executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
Executive Assistant to the President
Rhode Island PBS (contract Position)
04.2022 - 02.2023
- Manage the President’s schedule
- Collaborated with Board Members to align on strategic initiatives
- Recorded minutes for Board and sub-committee meetings to ensure accurate documentation and follow-up
- Facilitated communication among President, Board Members, and Committee Members to streamline decision-making
- Coordinated travel and meeting logistics for directors
Department Assistant to the Superintendent
North Kingstown School Department (contract Position)
02.2021 - 03.2022
- Maintained confidentiality of Superintendent's work
- Managed calendar for Superintendent, Directors, and Principals
- Strong organizational, communication, and interpersonal skills
- Able to prioritize and handle multiple assignments at any given time
- Able to work effectively with minimal supervision
- Facilitated communication between superintendent and school committee members to support collaboration and informed decision-making
Assistant to the Superintendent
Tiverton School Department
01.2016 - 02.2021
- Maintained confidentiality of Superintendent's documents and communications
- Able to prioritize and handle multiple assignments at any given time
- Strong organizational, communication, and interpersonal skills
- Able to work effectively with minimal supervision
- Documented minutes for Superintendent's monthly meetings to ensure accurate records and follow-up
- Developed enrollment tracking system to streamline student enrollment process
- Managed all job postings on the schoolspring account
- Submitted public notices to the Secretary of State website and Town Hall
- Coordinated communication with School Committee Members regarding meeting agenda to facilitate effective discussions
Administrative Secretary
Sargent Rehabilitation Center
11.2001 - 01.2016
- Created Individual Rehabilitation Plans to facilitate client recovery for insurance companies
- Developed Individual Education Plans to support student learning goals in schools
- Established a Tracking System to monitor and streamline administrative processes
- Provided interpretation services for clients in various settings
- Managed scheduling of appointments for multiple departments
- Coordinated prior authorization requests with insurance providers
- Transcribed medical dictations accurately for patient records
Education
Associate of Business Administration - Business Administration
Katharine Gibbs
Providence06-1991
Skills
- SKILLS: Proficient in MS Word, MS Power Point, MS Excel and Outlook, AESOP, Munis Ability to multitask effectively and work well under pressure Bilingual
- AESOP
- Meeting Facilitation
- Transcription
- Document Management
- Bilingual
- Meeting coordination
- Logistics Management
- Project Coordination
- Ability to multitask effectively and work well under pressure
- Attention to detail
- Personal Assistant Experience
Accomplishments
- Planned corporate meetings, lunches and special events for groups of 24+ employees.
Languages
Spanish
Full Professional
Timeline
Executive Assistant
Neighborhood Health Plan of RI
02.2023 - Current
Executive Assistant to the President
Rhode Island PBS (contract Position)
04.2022 - 02.2023
Department Assistant to the Superintendent
North Kingstown School Department (contract Position)
02.2021 - 03.2022
Assistant to the Superintendent
Tiverton School Department
01.2016 - 02.2021
Administrative Secretary
Sargent Rehabilitation Center
11.2001 - 01.2016
Associate of Business Administration - Business Administration
Katharine Gibbs