Irma Raygoza
Emporia,KS
Summary
Detail-oriented administrative professional with expertise in office management and customer service. Streamlines operations through precise documentation and effective schedule management. Addresses customer issues with strong problem-solving skills while fostering positive relationships across teams. Communicates clearly and coordinates resources efficiently to enhance organizational effectiveness.
Overview
2
2
Languages
28
28
years of professional experience
Work History
Administrative Assistant/Bookkeeper
USD253- Emporia High School/FHLC
Emporia, KS
07.2022 - Current
- Managed daily office operations and maintained organized filing systems.
- Prepared documents and reports for administrative meetings and presentations.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Maintained organized financial records and documentation systems.
- Ensured timely invoice processing for efficient financial management.
- Managed accounts payable and receivable processes efficiently.
- Processed accounts payable and receivable transactions.
- Prepared monthly bank reconciliations for review and accuracy.
- Responded to inquiries regarding financial reports and invoices promptly.
- Supported annual audit preparation by compiling necessary documentation.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Maintained office supplies inventory by checking stock to determine the inventory level.
- Composed letters, memos, reports, emails, and presentations for management staff.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Handled incoming calls, directing inquiries to appropriate staff members.
- Fostered positive relationships with staff, students, and community members.
- Coordinated school events and communicated with students and parents.
- Assisted teachers with classroom materials and scheduling needs.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Collaborated with teachers to track budget expenditures effectively.
- Supported student registration processes, updating records accurately.
- Processed accounts payable and receivable transactions.
Administrative Assistant
USD253/Riverside Elementary School
Emporia , KS
08.1998 - 06.2022
- Managed daily office operations and maintained efficient workflow at Riverside Elementary.
- Coordinated schedules and organized meetings for school staff and administration.
- Supported communication between teachers, parents, and administrative staff effectively.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Responded to inquiries from parents and visitors, providing accurate information. from parents and visitors with professionalism and courtesy.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Composed letters, memos, reports, emails, and presentations for management staff.
Education
Associate of Science - Business Administration
Flint Hills Technical College
Emporia, KS12-2019
Skills
- Administrative coordination
- Time management
- Attention to detail
- Scheduling
- Customer service excellence
- Communication skills
- Interpersonal communication
- Adaptability to change
Languages
English
Professional
Spanish
Professional
Timeline
Administrative Assistant/Bookkeeper
USD253- Emporia High School/FHLC
07.2022 - Current
Administrative Assistant
USD253/Riverside Elementary School
08.1998 - 06.2022
Associate of Science - Business Administration
Flint Hills Technical College