Iyana Umstead
Woodbridge,VA
Summary
Dedicated Executive Assistant with 7+ years of administrative experience, providing exceptional high-level support to C-suite executives. Proven track record of executing adept management of diverse tasks, including calendar coordination, document preparation, and expense reporting. Committed to confidentiality, professionalism, and contributing to company success.
Overview
7
7
years of professional experience
Work History
Executive Assistant/Project Manager
The A.M.E. Zion Church
Charlotte , NC (Remote)
11.2023 - Current
- Provide administrative support to the Chief Communications Officer, including managing calendars and scheduling meetings.
- Manage the scheduling of digital newspaper and website applications.
- Schedule and facilitate status updates, calls, and meetings across departments nationally, and successfully implement and train users on project enhancements.
- Maintain accurate financial records of expenditures related to departments' project necessities.
- Create weekly status reports detailing progress on various projects.
- Collaborate with other departments regarding special requests from the Communications Director.
C-Level Executive Assistant
Wunderman Thompson
New York, NY (Remote)
09.2022 - 10.2023
- Executive Assistant to the Chief Executive Officer and Global Chief Experience Officer.
- Coordinated complex calendars, including managing multiple time zones, by scheduling meetings and appointments with internal and external personnel, resulting in a 92% on-time attendance rate for all scheduled meetings between both executives.
- Safeguarded the privacy of sensitive documents, meticulously managing their confidentiality, storage, and distribution as required.
- Coordinated complex travel arrangements, including flights, hotel bookings, and transportation arrangements.
- Managed and processed comprehensive expense reports for executive teams and senior management, ensuring accuracy and compliance with financial policies.
Administrative Manager
National Institutes of Health
Bethesda , MD
09.2021 - 09.2022
- Executed day-to-day administrative requirements, including calendar scheduling, database organization, data input, reporting, and document control.
- Worked collaboratively with Access and Equity Division to implement and support EEO guidelines and programs for client confidentiality.
- Interfaced with Data Analytics and Customer Outreach Division to facilitate compliance with company rules and regulations and peer practices.
- Managed department budgets and expenses, including purchasing and ensuring cost-effectiveness.
- Planned and scheduled meetings, interviews, orientations and training sessions.
Executive Assistant
S-Cubed Productions LLC.
Baltimore, MD
05.2019 - 09.2021
- Provided expert support on procedural and administrative tasks for the Chief Executive Officer.
- Prepared and edited high-level correspondence, reports, and presentations.
- Organized and facilitated meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Updated website content, ensuring its relevance and usefulness for users.
- Developed detailed project plans, including timelines, milestones, and resource allocation.
Data Entry Administrator
Insight Loft
New Rochelle, NY
05.2017 - 03.2019
- Developed data entry policies and procedures in compliance with company standards.
- Implemented tools such as JotForm and Fluix to record and update data from focus groups.
- Gathered invoices, statements, reports, personal details, documents and information from clients and participants.
Education
Bachelor of Arts - Communiations
Pace University
Pleasantville, NY05-2017
Skills
- Calendar Management
- Expense Reporting
- Budget Management
- Communication
- Information Confidentiality
- Administrative Support
- Customer Service
- Office Management
- Travel Arrangements
- Database Management
- Team Collaboration & Management
- Documentation & Reporting
- Problem-Solving
- Time Management
- Organizational Skills
- Presentation Development
- Invoice Processing
- Spreadsheet tracking
Affiliations
Member of Delta Sigma Theta Sorority, Incorporated.
May 2017 - Present
References
References available upon request.
Timeline
Executive Assistant/Project Manager
The A.M.E. Zion Church
11.2023 - Current
C-Level Executive Assistant
Wunderman Thompson
09.2022 - 10.2023
Administrative Manager
National Institutes of Health
09.2021 - 09.2022
Executive Assistant
S-Cubed Productions LLC.
05.2019 - 09.2021
Data Entry Administrator
Insight Loft
05.2017 - 03.2019
Bachelor of Arts - Communiations
Pace University
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