John Potter
North Bethesda
Overview
14
14
years of professional experience
Work History
Purchasing Manager
United States Chamber of Commerce
06.2018 - Current
- Negotiate and re-negotiate contracts regularly, with aggressive rates and reduced unnecessary services, saving on average $100k annually.
- Managed contracts for building supplies and news subscriptions, including technology, paper goods, delivery services, and various subscriptions, ensuring timely delivery of products and services to the organization.
- Validate that contracts align with organization policies and legal requirements to prepare them for quick legal review and execution.
- Digitize operations by working across the organization to implement efficient processes, including fully digital W9's, 990's, contract reference forms, and invoice processing.
- Convert all paper subscriptions to digital resulting in significant savings in cost and storage of paper goods.
- Prepared and analyzed monthly and annual financial statements against internal finance models to identify discrepancies and implement corrective actions.
- Train coordinators and managers on invoice upload and validation in the organization's AP system, PN3.
Accounts Payable Analyst
United States Chamber of Commerce
06.2013 - 06.2018
- Compiled Accounts Payable tax forms, invoices, and vendor information in Microsoft Great Plains and Excel for accurate reporting and IRS compliance.
- Prepared and analyzed monthly and annual financial statements compared to projected finance models to identify unexpected findings and recommend related actions.
- Prepared reports about previous and upcoming tax laws to ensure organizational compliance with the IRS and other regulatory bodies.
- Monitored accounting policies, procedures, and principles to enhance compliance and ensure alignment with industry standards.
Accounts Payable Intern
United States Chamber of Commerce
06.2012 - 08.2012
- Reduced 1099 year-end errors by conducting regular vendor touch points keeping all W9's and 990's updated, ultimately reducing annual errors from about 50 to 0.
- Entered invoice information into Microsoft Great Plains to generate reports on weekly spending trends.
- Processed incoming payments and coordinated with Accounts Receivable to record transactions in Chamber bank's platform and AC software.
- Developed a Microsoft Excel model with incoming contracts information, including start time, stop time, total expense, potential benefits, event dates, payment process, and contribution statutes, which is still used by the organization today.
- Collaborated with payroll department to accurately enter employee expenses and onboard new employees in the payroll software.
Education
Bachelor of Science - Finance, Management
Fairfield University
Fairfield, CT, United States05.2013
Skills
- Financial Modeling
- Vendor Management
- QuickBooks
- Negotiation
- Contract management
- Supply chain optimization
- Budget forecasting
- Microsoft Office
- Microsoft Teams
Timeline
Purchasing Manager
United States Chamber of Commerce
06.2018 - Current
Accounts Payable Analyst
United States Chamber of Commerce
06.2013 - 06.2018
Accounts Payable Intern
United States Chamber of Commerce
06.2012 - 08.2012
Bachelor of Science - Finance, Management
Fairfield University