JACQUELINE CARDENAS
San Diego
Summary
Experienced bilingual professional with experience in school logistics, community programs, business services, human resources, student data, state reporting, payroll, and funds management. Strong background in assisting school officials, back-office accountants, administrative staff, teachers, and school board. Seeking an opportunity to utilize my skills and make significant contributions to the organization.
Overview
15
15
years of professional experience
Work History
Account Clerk Maintenance & Operations
Lemon Grove School District
Lemon Grove, CA
11.2025 - Current
- Process invoices and expense reports, ensuring accuracy and compliance with company policies.
- Prepare requisitions and field contracts in PeopleSoft
- Review and track invoices for supported departments and compares to approved purchase orders and contracts, prior to submitting for department management approval.
- Utilize district ticketing system to track technology purchase and facility work order requests.
- Monitor, collect, and record contract for all sites and departments district wide.
- Prepare contract ratification report for the Board of Trustees.
- Perform secretarial tasks for the Independent Citizens' Oversight Committee and website management.
- Collect and process department timesheets, reconcile absences, identify appropriate funding source, and serve as backup to the Payroll Team.
- Track construction expenses by project for Maintenance and Operations.
- Manage accounts payable and receivable functions, maintaining up-to-date financial records.
- Reconcile discrepancies in vendor statements, improving overall account accuracy.
- Assist in budgeting activities, providing financial data to support decision-making processes.
- Streamline data entry procedures, enhancing efficiency of accounting operations.
- Collaborate with cross-functional teams to resolve billing issues and improve client satisfaction.
- Serve as backup for Account Technician, in the event of a long term absence.
Community Schools Coordinator
Harriet Tubman Village Charter School
San Diego, CA
06.2024 - 06.2025
- Execute program according to the approved proposed goals and budget by the CCSPP and the California Department of Education.
- Ensure the timely submission of all required reports, audits documentation, and any supporting and required compliance items to the appropriate agencies.
- Establish new partnerships within the community and countywide agencies, manage existing partnerships, and apply for additional grants for the expansion of Community Schools.
- Monitor program quality and impact by using a data and results driven approach and provide data reports to stakeholders.
- Support, maintains, and updates services provided by school partners and vendors.
- Coordinate support programs, strategies, and schoolwide events that contribute to the Community Schools initiative.
- Develops, implements, and maintains a process that promotes referrals to programs and services.
- Collaborate with the Expanded Learning Opportunities Program Director and Student Services Department to assess and fulfill student needs, to implement adequate enrichment sessions, student and family services accordingly.
- Responsible for administrative and business services of the CCSPP such as recruiting qualified staff to fulfill the Community Schools initiative.
- Commit to attend CCSPP workshops, networking events, and summits to stay current on trends, for the expansion of professional networks, and enhancement of skills and knowledge.
- Perform business services such as supplies purchases, reconciles the program’s account, composes expenditure reports and additional reports as requested by the California Community Schools Partnership Program and the California Department of Education.
- Evaluates services to identify gaps, build on existing supports, monitor outcomes and the effectiveness of partnerships and programs.
- Coordinate school-wide events with community-based agencies to offer health and human resources to students and parent population.
- Strategize with local health and human services agencies for the expansion of student & family services.
- Maintain positive relationships with students, parents, support services staff, and community agencies.
- Attends Learning Exchange sessions provided by the Southern Coast Regional Technical Assistance Center (SC R-TAC) team, the California Education Department, and the California Community Schools Partnership Program.
- Attend school steering committees and board meetings to prioritize the quality and growth of the CCSPP.
- Adhere and comply with LEA’s policies and procedures as well as with the California Community Schools Program Partnership, California Department of Education grant policies and procedures.
- Use of technology, Student Information Systems, and communication platforms for program promotion.
Business Services Administrator
Harriet Tubman Village Charter School
San Diego, CA
06.2021 - 06.2025
- Collaborate with school administrators and back-office personnel for daily proper flow of ledger accounts, funds allocation, and precise recording of funds.
- Maintain and review agreements, vendor contracts, MOUs, vendor and independent contractor forms such as W9s, 1099s, federal, and state tax forms.
- Attend compliance webinars and conferences offered by California Charter Schools Association, San Diego Unified School District, San Diego County Office of Education, legal partners, and the California Department of Education.
- Inform school admins and school board of charter school compliance, labor law & legislature updates.
- Perform Human Resources duties such as job posting, recruitment, interviewing, evaluations, composing and updating job descriptions and teacher pay grade scale.
- Accurately review and process timesheets and other personnel documentation according to policies procedures.
- Grant writing, funds administering, and submit required fiscal reports such as annual planning, projected and actual expenditures.
- Contact vendors, obtain bids, compose purchase orders, process purchase requests, prepare and submit weekly invoices and reimbursement reports, monitor and reconcile school accounts, credit card statements, and teacher classroom budgets.
- Handle sensitive information while exercising tact, diplomacy, and discretion.
- Exercise initiative, organizational and technical skills, in addition to independent judgement in the processing of administrative duties with minimal supervision.
- Determine urgency of notifications, phone calls, the release of information and respond to employees' inquiries regarding payroll and supplies orders.
- Attend board meetings, take dictation, meeting minutes, and transcribe notes accurately.
- Reserve and arrange travel for all staff, for student outings and events.
- Maintain a school calendar by entering staff attendance, personnel needs, meetings, appointments, professional development sessions, and schoolwide events.
- Collect and secure monies from school sales, log funds, and make bank deposits.
- Keep and retrieve data for audits, organize and prioritize assignments in an effective and timely manner to meet critical deadlines.
Registrar and Attendance Clerk
Harriet Tubman Village Charter School
San Diego, CA
07.2020 - 06.2021
- Manage school and district Student Information System (PowerSchool).
- Generate and submit periodic student reports such as Average Daily Attendance.
- Compose and retrieve school reports for record keeping, auditing purposes, and for state reporting.
- Perform secretarial duties such as answering a multi-line phone, send and distribute correspondence to appropriate parties, and greet visitors.
- Write parent letters and notifications in both English, and Spanish.
- Work closely with the parent community to complete the student enrollment and for referral of additional student and family services.
- Request and transfer student records in compliance with FERPA and SDUSD policies.
- Handle confidential student and family sensitive and confidential information.
- Translate for parents and staff.
- Perform other duties as required.
District Substitute Human Resources Tech
Lemon Grove School District
Lemon Grove, CA
08.2018 - 03.2020
- Essential Human Resources duties such as scheduling interviews, greeting candidates, and fulfilling day to day vacancies.
- Essential Human Resources duties such as scheduling interviews, greeting candidates, and fulfilling day to day vacancies.
- Provide assistance to the HR Executive Director in preparing documents for new positions and personnel.
- Manage the substitute platform to fulfill planned and unplanned staff absences.
- Enter and manage monetary receipts for insurance and benefits payments.
- Assist the Accounting Department in order preparation and fulfillment.
- Compose letters for the parent community in both English and Spanish.
- Update personnel files physically and digitally.
Human Resources Tech Substitute
La Mesa Spring Valley School District
La Mesa, CA
07.2019 - 09.2019
- Assist in the coordination of extensive recruitment, examination, interview process, classification, onboarding, and new hire orientations.
- Retrieve and revise candidate background checks.
- Respond to applicant inquiries to successfully fulfill vacancies.
- Extend job offers, prepare, & send pre-employment documents to new hires, and schedule onboarding sessions and training.
- Accurately enter, & update employee/job information using Human Resources information systems.
- Managed employee records using HRIS systems, ensuring data accuracy and compliance with regulations.
- Streamlined HR processes by introducing digital tools, enhancing efficiency in document management workflows.
Language and Cultural Assistant for English Learners
Gobierno De España
Spain
10.2010 - 06.2018
- Assist English language teachers in daily classroom lessons & conversation meetings for staff.
- Teach the English language to adults through interaction, reading and listening activities
- Prepare and incorporate lessons about American culture and lifestyle.
- Provide teachers feedback, suggestions for classroom material & different teaching techniques to support student learning.
- Tutor and prepare students for English language certification and university entry exams.
- Attend weekly meetings to collaborate with staff in lesson creation and student skills assessments.
- Foster a comfortable learning environment to increase student participation.
- Adapt and deliver specialized English courses such as business English and career preparation.
- Facilitated language learning by providing resources and support for students and professionals alike.
- Served as a liaison between the organization''s stakeholders, effectively communicating updates on achievements and upcoming events.
Resident Advisor for International Students
Abbey Road Inc, Converse Int’l & University of San Diego
06.2014 - 06.2016
- Assist in administrative tasks to support the Program Director.
- Maintain accurate student information and program logistics.
- Promptly respond to inquiries of international students to provide guidance and support.
- Participate in student orientations while ensuring a smooth and compliant international experience.
- Collaborate with the program staff to ensure student safety and well-being of students.
- Serve as the main point between admissions, lesson instructors, host parents, and vendors.
- Arrange student activities for the interaction of study abroad students and local businesses.
- Attend school fairs and other events to promote study abroad programs.
- Create enrichment activities based on real life and hands-on experiences with local agencies.
Admissions & Financial Aid Counselor
Ashford University
San Diego, CA
10.2013 - 06.2014
- Utilize CRM among other student data systems to track, manage and process leads, prospects, and applicants.
- Call, schedule, interview, and evaluate prospective students interested in continuing their education.
- Serve as liaison between students and instructors for assignment completion.
- Meet the needs of a diverse student population to ensure a positive back to school experience.
- Ability to overcome enrollment obstacles and succeed in student progress & retention.
- Facilitated individual counseling sessions to address student needs and personal challenges.
- Maintained accurate records of student interactions and class work progress.
- Collaborated with school leaders to develop policies that support diversity, inclusion, and equity initiatives within the educational environment.
- Participated in ongoing professional growth opportunities like conferences, workshops, and webinars to stay current on best practices in the field of school programs.
Student Services & Outreach
Clerk Iftin Charter School
San Diego, CA
09.2012 - 08.2013
- Assist students, parents in the enrollment process and the public by providing information requested.
- Prepare student agreements, contracts, and schedule parent-administration meetings.
- Perform basic clerical duties such as entering student data, faxing, transferring, receiving student records.
- Accurately submit daily school attendance and log incidents in the school's database system.
- Maintain and update student data in the school's system.
- Process documents & disseminate information to appropriate parties.
- Establish partnerships with local and countywide agencies.
- Attend recruitment events such as career fairs and events hosted by businesses.
- Distribute school pamphlets to local businesses.
Education
Certificate - Human Resources and Management
Cal State San Marcos
San Marcos, CA02.2022
Master of Science - Educational Administration
National University
La Jolla, CA05.2015
TEFL/TESOL Certificate - undefined
San Diego State University College of Extended Studies
San Diego, CA02.2015
Bachelor of Arts - Spanish Teacher Education, Religious Studies
San Diego State University
San Diego, CA05.2009
Certificate of Technical Studies - QuickBooks Online & Payroll Management
San Diego State Univerity Global Campus
San Diego08-2026
Skills
- Bilingual (Spanish)
- Diversity, Equity, & Inclusion Skills
- Community Outreach
- Student Data Retrieval & Reporting
- Business Services
- Cultural Competence & Appreciation
- Grant Writing & Funds Management
- Schoolwide Events Planning
- Administrative skills
- Purchase order management
- Accounts receivable management
Timeline
Account Clerk Maintenance & Operations
Lemon Grove School District
11.2025 - Current
Community Schools Coordinator
Harriet Tubman Village Charter School
06.2024 - 06.2025
Business Services Administrator
Harriet Tubman Village Charter School
06.2021 - 06.2025
Registrar and Attendance Clerk
Harriet Tubman Village Charter School
07.2020 - 06.2021
Human Resources Tech Substitute
La Mesa Spring Valley School District
07.2019 - 09.2019
District Substitute Human Resources Tech
Lemon Grove School District
08.2018 - 03.2020
Resident Advisor for International Students
Abbey Road Inc, Converse Int’l & University of San Diego
06.2014 - 06.2016
Admissions & Financial Aid Counselor
Ashford University
10.2013 - 06.2014
Student Services & Outreach
Clerk Iftin Charter School
09.2012 - 08.2013
Language and Cultural Assistant for English Learners
Gobierno De España
10.2010 - 06.2018
Master of Science - Educational Administration
National University
TEFL/TESOL Certificate - undefined
San Diego State University College of Extended Studies
Bachelor of Arts - Spanish Teacher Education, Religious Studies
San Diego State University
Certificate - Human Resources and Management
Cal State San Marcos
Certificate of Technical Studies - QuickBooks Online & Payroll Management
San Diego State Univerity Global Campus