Jacqueline Matus
Red Bank
Summary
Dynamic payroll professional with extensive experience at VNA Health Group, adept in ADP software and compliance management. Proven track record in resolving discrepancies and enhancing payroll accuracy for over 750 employees. Skilled in report generation and fostering strong employee relations, ensuring timely and precise compensation.
Overview
28
28
years of professional experience
Work History
Administration/Bookkeeper
Little Tots Preschool
Asbury Park
01.2013 - Current
- Payroll for approx. 50 employees using ADP
- Assisted employees with payroll and benefit-related inquiries, ensuring clarity and support.
- Accounts Payable - input invoices, prioritize payments, cash disbursements
- Invoicing and cash Receipts
- Bank Reconciliations for multiple bank accounts
- Budget detailed quarterly reports for Asbury Park Board of Education, time sensitive
- Proficient in Quickbooks accounting software
- Intermediate knowledge of Microsoft Excel
- Manage time constraints for various office projects
Payroll Processor
VNA Health Group
Neptune Beach
09.2016 - 10.2025
- Processed payroll for 750 employees across multiple departments at a healthcare organization.
- Utilized Ultipro and then ADP, WFN and ETIME payroll software to input data and generate paychecks accurately.
- Resolved payroll discrepancies and addressed inquiries from employees, ensuring timely and accurate payments.
- Coordinated with HR to verify employee timecards and pay rates.
- Maintained employee records and ensured compliance with federal regulations.
- Identified errors or omissions in salary payments and corrected them accordingly.
- Maintained and updated employee records related to third party sick pay, wage garnishments and bonuses.
- Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
- Extracted information from payroll system and generated reports for various departments.
- Created customized reports for management, enhancing visibility into payroll metrics and trends.
- Worked closely with Human Resources department on matters related to employee compensation packages.
- Acted as primary contact for any questions or concerns about the organization's payroll process and procedures for assigned pay groups of 750 employees.
- Collaborated with external auditors during annual audits, supplying payroll records and clarifications to support compliance.
Office Manager/Bookkeeper
Family Based Services Assoc. of NJ
Long Branch
01.2008 - 01.2012
- Proficient in Quickbooks accounting software
- Processed payroll for 12 employees using Quickbooks P/R software, ensuring timely and accurate compensation
- Accounts Payable – tracking slips, check requests, disbursements
- Conducted bank reconciliations to verify accuracy of financial statements, enhancing overall financial integrity
- Recorded cash receipts to ensure proper accounting and documentation
- Type minutes for Board meetings using a digital recorder
- Researched and assisted in getting bids for various office equipment
- Managed incoming phone calls to ensure efficient communication
- Organized and filed documents systematically to maintain efficient office workflow
- Maintenance of company vehicles
- Scheduled appointments and training sessions
- Light computer technology, installing software on various computers, assembling/set up new computers
- Created and maintained spreadsheets to organize and analyze project data, facilitating informed decision-making
- Ordered all office supplies.
Office Manager/Bookkeeper
Peter J. Litwin, MD, LLC
Tinton Falls
01.2006 - 01.2008
- Proficient in Quickbooks
- Processed accounts payable transactions to maintain accurate financial records
- Handled medical billing and collections
- Payroll and quarterly payroll taxes
- Bank Reconciliations
- Processed incoming cash transactions
- Handled incoming phone calls to ensure timely communication and support
- Coordinated patient appointments to enhance scheduling efficiency and patient satisfaction
Full Charge Bookkeeper
Capital Property Management, LLC
Oakhurst
01.2004 - 01.2006
- Utilized QuickBooks software to manage financial records and transactions.
- Processed accounts payable, ensuring timely data input for weekly disbursements
- Accounts Receivable – all data input for monthly billing statements
- Managed monthly mortgage disbursements, maintaining detailed financial records
- Recorded cash receipts to maintain accurate financial documentation.
- Bank Reconciliations for numerous accounts
- Back-up for weekly payroll, also do journal entries for payroll
- Maintain spreadsheets on Excel for 120 properties
Assistant Treasurer
Manalapan Township Municipal Complex
Manalapan
01.2001 - 01.2002
- Managed cash disbursement processes and authorized checks through Edmunds Software
- Bank reconciliations for all accounts (Current, Trust, Capital etc...)
- Transferred funds for bond note payments and kept schedule for same
- Processed cash receipts for all departments using Edmunds Software
- Managed ledger books for auditors, ensuring accuracy and compliance
- Back-up for bi-weekly payroll for up to 270 employees using ADP
- Bi-weekly billing for off duty police work (Quickbooks Pro Software)
- Cultivated professional relationships with banks to facilitate effective fund management
- Collaborated in weekly meetings with administrator, MIS, and purchasing agent to align financial strategies
Bookkeeper
Navesink House
Red Bank
01.1998 - 01.2000
- Accounts Receivable - all data input for monthly billing cycle
- Accounts Payable - all data input for bi-weekly disbursements
- Conducted monthly bank reconciliations, ensuring accuracy and alignment of financial records
- Supported bi-weekly payroll processing for 160 employees using ADP, ensuring timely and accurate disbursements
- Posted to sub-ledgers and retrieved to General Ledger on monthly basis
- Managed customer relations to improve service satisfaction and resolve issues promptly
- AccPac Software
- Alternate Team Council - issues on safety, employee morale etc...
Education
High School -
Bayonne High School
Bayonne, New JerseyMunicipal Finance Administration - Budget Processing, Current Fund I, Current Fund II, Principles of Financial Management
Rutgers Center for Government Services
New Brunswick, New JerseySkills
Payroll administration
- Payroll processing
- UltiPro software
- ADP software
- Timecard verification
- Human resources collaboration
- Customer service
- Problem solving
- Effective communication
- Attention to detail
- Employee relations
- Payroll support
- Garnishment administration
- Bank reconciliation
- Accounts payable
- Report generation
- QuickBooks software
Workshops Seminars
- Budget Seminar, Atlantic City, N.J.
- ADP - Refresher Workshop
- IBM Workshop for computer training, Linden, N.J.
- Edmunds Seminars, Woodbridge, N.J., Several regarding all aspects of Edmunds software
- Excel Workshop, Iselin, N.J.
- ADP (Conversion Software Programs)
Timeline
Payroll Processor
VNA Health Group
09.2016 - 10.2025
Administration/Bookkeeper
Little Tots Preschool
01.2013 - Current
Office Manager/Bookkeeper
Family Based Services Assoc. of NJ
01.2008 - 01.2012
Office Manager/Bookkeeper
Peter J. Litwin, MD, LLC
01.2006 - 01.2008
Full Charge Bookkeeper
Capital Property Management, LLC
01.2004 - 01.2006
Assistant Treasurer
Manalapan Township Municipal Complex
01.2001 - 01.2002
Bookkeeper
Navesink House
01.1998 - 01.2000
High School -
Bayonne High School
Municipal Finance Administration - Budget Processing, Current Fund I, Current Fund II, Principles of Financial Management
Rutgers Center for Government Services