JACQUELINE PEREZ
Oakland,CA
Summary
Coordinated Personal Assistant polished in supporting busy company owners and leadership. Expertly assists with both business and personal requirements to promote productivity. Highly organized with talent for multitasking using superior time management and decision-making abilities.
Overview
8
8
years of professional experience
Work History
Personal Assistant
Smartscape
Berkeley, California
10.2020 - 05.2024
- Performed calendar management and scheduling of appointments for the executive.
- Organized travel arrangements, including flights, transportation, and accommodation.
- Prepared documents such as reports, presentations, agendas, and correspondence.
- Managed office supplies inventory and placed orders when necessary.
- Greeted visitors in a professional manner and provided assistance with inquiries.
- Answered incoming calls and emails promptly while managing the executive's schedule accordingly.
- Created expense reports using accounting software applications such as QuickBooks or Sage 50 Accounting Software.
- Monitored deadlines for tasks assigned to staff members on behalf of the executive team.
- Processed invoices related to business expenses incurred by the executive team.
Administrative Assistant
Eon technology
Alameda, California
09.2016 - 09.2018
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Processed invoices for payment using accounting software applications.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Prepared expense reports on behalf of executives in accordance with company policies and procedures.
- Conducted research online utilizing search engines such as Google or Yahoo!.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Handled confidential documents in an organized fashion according to established protocol.
- Answered questions from customers regarding products and services offered by the company.
Education
High School Diploma -
Castlemont High School
Oakland, CA05-2005
Skills
- Database entry
- QuickBooks expert
- Discretion and confidentiality
- Professional phone etiquette
- Database management
- Dedicated team player
- Project planning
- Exceptional organization
- Excellent communication skills
- Organizing and preparing meetings
- Customer friendly
- Multitasking and organization
- FLUENT IN spanish
Timeline
Personal Assistant
Smartscape
10.2020 - 05.2024
Administrative Assistant
Eon technology
09.2016 - 09.2018
High School Diploma -
Castlemont High School