JADE SHEPPARD
AUSTIN
Summary
Versatile Personal Assistant skilled in managing household operations, financial oversight, and comprehensive travel arrangements. Expertise in vendor coordination and maintaining a structured living environment, ensuring both efficiency and confidentiality in all personal matters.
Overview
5
5
years of professional experience
Work History
Personal Assistant
Heffner Inc.
Austin
01.2024 - Current
- Oversaw daily errands and household operations to ensure smooth functioning
- Addressed urgent issues and resolved problems efficiently to maintain household stability
- Addressed urgent issues promptly to maintain household stability
- Oversaw maintenance, vendor coordination, and inventory
- Coordinated comprehensive travel arrangements and itineraries for domestic and international trips, enhancing travel experience.
Personal Assistant / Home Manager
HBI
Austin
10.2023 - Current
- Managed expenses, invoices, and bill payments, ensuring accurate financial tracking to maintain budgetary control
- Coordinated vendors and oversaw household operations, enhancing service reliability and efficiency
- Manage expenses, invoices, and bill payments while maintaining accurate financial tracking
- Coordinate vendors and oversee household operations
- Oversaw home organization, cleaning, and inventory management, creating a streamlined living environment
- Provide meal preparation and pet care management
- Managed personal matters confidentially
- Handle sensitive personal matters with discretion
- Execute errands and daily operational tasks
- Provide weekly project updates and meeting agendas
Business Administrator
Kiewit
Austin
01.2022 - 01.2023
- Facilitated administrative functions to support team productivity.
- Managed budgeting, invoices, and financial reporting to ensure accurate financial tracking (SAP)
- Reviewed payroll and expenses to maintain compliance and accuracy (Concur)
- Reviewed payroll and expenses (Concur)
- Assisted in budget preparation and monitored expenditures to align with project goals.
Personal Assistant
H2 Studios
01.2021 - 01.2023
- Provided personal support to the executive, including errand running and personal shopping.
- Managed email correspondence and communication channels to ensure timely responses.
- Executed administrative and bookkeeping tasks to maintain organized records and support operational efficiency.
- Supported admin and bookkeeping tasks
- Prepared meetings and agendas
- Researched various topics to provide relevant insights that informed decision-making and facilitated project planning.
Education
Associate Degree - Marketing
Texas State University
San Marcos, TXSkills
- Executive support
- Calendar and travel management
- Office administration
- Task prioritization
- Errands management
- Vendor coordination
- Budgeting and expense tracking
- Invoice management
- Financial tracking
- Project management
- Workspace Organization
- Confidential matters handling
- Problem solving
- Communication skills
- Menu development
Awards
- Texas State Dean's List - Spring '21
- Texas State Dean's List - Fall '21
- Texas State Dean's List - Spring '22
- Texas State Dean's List - Fall '23
Job Title
Personal Assistant
Timeline
Personal Assistant
Heffner Inc.
01.2024 - Current
Personal Assistant / Home Manager
HBI
10.2023 - Current
Business Administrator
Kiewit
01.2022 - 01.2023
Personal Assistant
H2 Studios
01.2021 - 01.2023
Associate Degree - Marketing
Texas State University