Jamie Farnam
Kent
Summary
Administrative operations leader with extensive experience supporting complex, compliance-driven public-sector organizations. Proven track record supervising and training administrative staff, managing cross-functional workflows, and overseeing budgets, purchasing, contracts, and invoice processing. Recognized for discretion, sound judgment, and the ability to lead teams through high-priority, time-sensitive work—including emergency-response environments. Adept at process improvement, documentation control, and translating operational data into actionable insights for leadership.
Overview
12
12
years of professional experience
Work History
Administrative Coordinator
Tukwila School District
01.2025 - Current
- Provide high-level administrative and operational support across five school locations, ensuring continuity of services and compliance with state and federal requirements.
- Manage staff assignments, contract development, invoicing, and Time & Effort reporting, ensuring accuracy and audit readiness.
- Prepare and monitor program and grant budgets; track expenditures and provide regular budget status reports to leadership.
- Manage purchase order processing, vendor coordination, and resolution of invoice and payment discrepancies.
- Manage financial programmatic and compliance record updates in Skyward, ieponline, EDS, and EGMS to ensure accuracy and compliance.
- Coordinate professional development logistics, including scheduling, travel documentation, clock hours, and day-of-event support.
Compliance Analyst – Strategic Initiatives & Operations
Kent School District
07.2024 - 01.2025
- Designed and administered a district-wide compliance and risk assessment framework covering financial, procedural, and operational functions.
- Maintained detailed cost-accounting and projection spreadsheets to track expenditures, staffing, and revenues across departments.
- Analyzed regulatory requirements and advised leadership on compliance risks and corrective actions.
- Prepared and submitted grant budgets and compliance documentation in alignment with state and federal guidance.
- Tracked reporting timelines and ensured on-time submission of all financial and compliance reports.
Program Operations Generalist – Strategic Initiatives & Operations
Kent School District
04.2023 - 07.2024
- Orchestrated staffing assignments, contract negotiations, and invoicing procedures to support seamless operations across 44 school locations.
- Collaborated with finance and HR teams to ensure alignment on staffing budget allocations and compliance regulations.
- Advised administrators on funding allocations and expenditure trends to optimize staffing resources.
- Developed and implemented monitoring systems for grants and categorical funds to ensure compliance and financial accountability.
- Spearheaded initiatives to optimize reporting, budgeting, and interdepartmental workflows, ensuring operational efficiency.
Inclusive Education Assistant
Kent School District
11.2022 - 04.2023
- Managed hiring, onboarding, and staffing processes in collaboration with HR and department leadership.
- Led operational projects from planning through execution, including procedure development and timeline management.
- Collaborated with IT to develop SharePoint dashboards and digital reporting tools to support leadership decision-making.
- Maintained enrollment forecasting and compliance data to ensure accurate funding and staffing.
Receptionist / Administrative Assistant III / Purchaser
Kent School District
11.2021 - 12.2022
- Managed comprehensive purchasing activities for inclusive education to ensure efficient procurement of necessary resources and materials.
- Oversaw inventory management for high-value and high-theft items to optimize asset security. Led efforts to maintain precise tracking records for all assets.
- Coordinated travel, training, and invoice payments; resolved discrepancies to ensure timely vendor payment.
- Supported records requests, meeting logistics, and front-office operations.
District Asset Protection Coordinator
QFC – Kroger Corporation
01.2018 - 11.2021
- Acted as district liaison for financial audits, investigations, and compliance initiatives.
- Analyzed financial reports to identify operational risks and improvement opportunities.
- Partnered with leadership and law enforcement; prepared detailed reports and testified in court proceedings.
Human Resource Manager & Bookkeeper
QFC – Kroger Corporation
06.2014 - 01.2018
- Managed comprehensive HR operations, ensuring seamless recruitment, onboarding, training, scheduling, and performance management processes.
- Administered payroll for a workforce exceeding 120 employees and directed high-volume accounts payable and general ledger transactions to maintain financial accuracy.
- Ensured compliance with state and federal employment regulations and leave programs.
- Controlled supply budgets and monitored expenditures to optimize cost efficiency.
Education
Diploma - Human Services Management
Highline College
Des Moines, WASkills
- Administrative Team Leadership & Supervision
- Workflow Prioritization & Office Operations
- Performance Feedback, Training & Documentation
- Budget Tracking, Grant & Fund Management
- Purchasing, Contracts & Invoice Processing
- Compliance, Records Retention & Audit Readiness
- Process Improvement & Procedure Development
- Cross-Functional Collaboration (Finance, HR, Legal)
- Emergency & High-Pressure Operations Support
- Advanced Microsoft Office, Outlook, Teams, SharePoint
Timeline
Administrative Coordinator
Tukwila School District
01.2025 - Current
Compliance Analyst – Strategic Initiatives & Operations
Kent School District
07.2024 - 01.2025
Program Operations Generalist – Strategic Initiatives & Operations
Kent School District
04.2023 - 07.2024
Inclusive Education Assistant
Kent School District
11.2022 - 04.2023
Receptionist / Administrative Assistant III / Purchaser
Kent School District
11.2021 - 12.2022
District Asset Protection Coordinator
QFC – Kroger Corporation
01.2018 - 11.2021
Human Resource Manager & Bookkeeper
QFC – Kroger Corporation
06.2014 - 01.2018
Diploma - Human Services Management
Highline College
Supervisory Experience
- Provided day-to-day functional supervision and leadership for administrative and program support staff across multiple departments and locations.
- Assigned and prioritized workloads to meet operational deadlines, compliance requirements, and leadership expectations.
- Trained new and existing staff on procedures, systems, and compliance requirements; developed job aids and documentation to ensure consistency.
- Delivered ongoing performance feedback, coaching, and corrective guidance to support employee development and accountability.
- Served as escalation point for complex administrative, staffing, purchasing, and compliance issues, exercising discretion and sound judgment.
- Led teams through time-sensitive and high-impact work, including audits, reporting deadlines, and operational disruptions.
Additional Qualifications
- Washington State Driver’s License
- Demonstrated discretion and confidentiality with sensitive information
- Proven ability to manage shifting priorities and tight deadlines with accuracy
- Experience supporting leadership during critical, time-sensitive operational events