Summary
Overview
Work History
Education
Skills
References
Timeline
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Jamie-Lee Gaston

HOLLYWOOD,FL

Summary

Forward-thinking Executive Assistant, accomplished in aiding company leaders with key functions. Meticulous with managing busy schedules and organizing projects while providing stellar administrative support to the executive team. Analyzes, prioritizes and completes tasks with professionalism, productive time management and sound judgement.

Overview

10
10
years of professional experience

Work History

Executive Assistant to the Vice President

Ten North Group
Opa-locka, FL
09.2021 - Current
  • Provide comprehensive administrative support to the Vice President and Executive team, managing calendars, scheduling, as well as coordinating all logistics for meetings, and coordinating travel arrangements as necessary.
  • Compose, distribute and maintain confidential correspondence, presentations, reports and documents.
  • Managed expense reports and handled the preparation and submission of reimbursement requests as needed.
  • Create and manage agendas as well as meeting minutes for weekly team meetings held with Executive Staff members.
  • Onboard staff by arranging the setup of new equipment, accounts, and property keys, and by providing the necessary training.
  • Interacts with staff at all levels in a fast-paced environment while remaining flexible, proactive, resourceful and efficient with a high degree of professionalism and confidentiality.
  • Effectively prioritize and manage multiple projects, working groups, and responsibilities simultaneously, ensuring timely follow-through on all issues.
  • Gather data, produce, and distribute the internal monthly newsletter to entire staff.
  • Event Coordination involving arranging the venue, managing the invitations, and handling both the setup and takedown on the day of the event.

Staff Accountant

Jackson Health Systems
Miami Florida , FL
09.2016 - 04.2021
  • Receive and efficiently enter vendor invoices, printed checks and set up electronic debits
  • Work with vendors and management to resolve billing issues in a timely manner
  • Run the Aging report on a weekly basis to determine which invoices are due for payment and verify old invoices for possible duplication
  • Assisting in monthly, quarterly auditing work and assisting/responding to company accountants
  • Performed reconciliations and process financial reports to verify practice of due diligence

Accounting Coordinator

MSC Cruises
Ft. Lauderdale, FL
03.2014 - 09.2016
  • Receive and efficiently enter vendor invoices, printed checks and set up electronic debits
  • Work with vendors and management to resolve billing issues in a timely manner
  • Run the Aging report on a weekly basis to determine which invoices are due for payment and verify old invoices for possible duplication
  • Assisting in monthly, quarterly auditing work and assisting/responding to company accountants  Performed reconciliations and financial reports to verify practice of due diligence

Education

High School Diploma -

William H. Turner Technical High School
Miami, FL
06.2009

Associate of Arts - HEALTHCARE SERVICES

Broward College
Fort Lauderdale, FL

Skills

  • Excellent verbal written communication skills
  • Strong sense of personal responsibility
  • Experienced time management skills
  • Proficient in Microsoft Office Suite: Word, Excel, PowerPoint
  • Adheres to timeframes and meets deadlines
  • Database management & record keeping
  • Self-motivated
  • Calendar Management
  • Superb Problem-Solving
  • Financial Management
  • Leadership

References

- References available upon request

Timeline

Executive Assistant to the Vice President

Ten North Group
09.2021 - Current

Staff Accountant

Jackson Health Systems
09.2016 - 04.2021

Accounting Coordinator

MSC Cruises
03.2014 - 09.2016

High School Diploma -

William H. Turner Technical High School

Associate of Arts - HEALTHCARE SERVICES

Broward College

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Jamie-Lee Gaston