Janae Brooks

Supports CEO and coordinates department functions among various teams managed by the CEO. Increases productivity by analyzing and interpreting data to apply effective forms of resolution.

• Tackles and addresses top-level, high-priority issues with professional administrative discretion.
• Maintains master calendar to coordinate meetings across multiple time zones.
• Schedules and arranges travel and hotel reservations for meetings, conferences and seminars.
• Coordinates meeting and event logistics for senior management both on and off site.
• Spearheads training and development programs for new employees.
• Manages and tracks expenses to meet company budget requirements of CEO and direct reports.
• Tracks completion of key deliverables to consistently meet deadlines.
• Conducts research and collected and analyzed data to prepare reports and documents.
• Maintains company confidence and protected business operations by keeping sensitive information confidential.
• Collaborates with internal teams to support long-term research, marketing and ad hoc projects.

Supported the Executive Director and 60 Board Members for the CNA/NNU by aiding relating to operational duties, anticipating needs and implementing policies and procedures to maintain organized leadership for the Union.

• Supervised day-to-day administrative functions of the Executive Office.
• Maintained Executive Director and Board Member calendars including speaking engagements, press conferences and events.
• Managed domestic and international travel itineraries for Executive Director and Board of Directors.
• Draft and send correspondence on behalf of the Executive Office including email, text, and organization wide announcements.
• Managed logistics for Board related meetings, conferences, retreats, dinners, and on and offsite events.
• Organized organization wide team building initiatives and overall support for maintenance of culture and employee morale.
• Managed administrative logistics of events planning, including contract negotiation/signing, fee collection, event booking and event promotions.
• Managed expenses for all Executive Director and members of the Board. Submitted and approved expenses through internal employee system.
• Maintained donor relationships for the Board of Directors via phone, face to face, email, regular mail and other means of contact.

• Performed administrative and office duties by handling phone and email correspondence, ordering materials and bookkeeping.
• Drafted correspondence, documented data and submitted materials to appropriate parties.
• Monitored office inventory to maintain supply levels.
• Communicated and negotiated with vendors on purchases related to personnel, facilities and office administration.
• Identified and analyzed legal documents, discoveries and contracts.
• Organized client calendars, prepared mailings and handled high call volumes.
• Filed pleadings and paperwork with court clerk to meet strict deadlines.
• Reduced workflow downtime by effectively organizing and managing client billing and case management files.
• Coordinated subpoena services and other support activities for legal office.