JANET QUIROZ
La Mirada,CA
Summary
Results-driven Construction Project Administrator with 10 years of experience in managing documentation and logistics. Streamlined processes to achieve compliance across 50 projects and reduce operational costs. Committed to enhancing quality and efficiency in project delivery while adhering to budget constraints through effective team leadership and resource coordination.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Construction Project Administrator
Repipe Specialist Multi-Family
08.2024 - Current
- Managed change orders and financial adjustments, integrating scope changes into budgets and client billings to maintain up-to-date project financials and minimize cost variances.
- Ensured 100% invoice accuracy at project closeout by conducting meticulous final billing reviews and resolving any discrepancies prior to final submission.
- Reconciled project costs against budgets, identifying and resolving any discrepancies to ensure final project costs aligned with budget expectations.
- Administered subcontractor payables and lien waivers, ensuring subcontractors were paid promptly and lien releases were obtained, resulting in zero post-project lien claims.
- Oversaw retention releases in line with contract terms, authorizing final payments only after verifying all obligations and quality standards were fully met.
- Maintained project documentation (permits, inspection records, warranties) to ensure regulatory and contractual compliance, facilitating a smooth closeout process with no outstanding issues.
- Orchestrated client walkthroughs and sign-off processes, resolving last-minute issues to achieve timely project acceptance and ensure client satisfaction.
- Prepared and submitted comprehensive final financial reports (budget vs. actual analyses, cost summaries), ensuring stakeholders had clear visibility into project financial performance.
- Established a secure archiving system for all project documents (contracts, permits, invoices, etc.), ensuring regulatory compliance and enabling quick retrieval for audits or future reference.
Construction Coordinator
99 Cents Only Stores
Tustin, Ca
01.2020 - 06.2024
- Coordinate with material and service providers to obtain all necessary proposals, prepare purchase orders, and ensure timely and accurate receipt of materials and services.
- Facilitated project closeout process, confirming all documentation and requirements were completed.
- Process all construction and real estate related invoices, maintaining records of all project costs. Set up project files, prepare project contact and information sheets and prepare purchase orders.
- Establish accounts and coordinate utility billing and activation for new store construction projects. Obtain original business license prior to project turnover. Assist in the scheduling of services and in the delivery of materials for new store projects.
- Prepare and maintain logs of various activities. Ensured 100% compliance in project documentation, filing all related paperwork for projects.
- Managed filing system for all project-related paperwork, enhancing organization and accessibility.
- Set up AP accounts as necessary, process check requests as necessary, and prepare closeout documents and checklists.
- Coordinated travel arrangements, responded to inquiries, and streamlined construction-related communications.
Administrative Assistant
99 Cents Only Stores
Commerce, Ca
01.2018 - 01.2020
- Scheduled over 100 meetings and appointments annually, ensuring efficient time management.
- Took minutes in over 50 meetings, aiding in the efficient dissemination of information.
- Prepared documents for over 40 meetings and business trips, enhancing organizational efficiency.
- Handled over 300 calls monthly, directing them to the appropriate staff.
- Greeted and directed 500 visitors and new staff annually, fostering a welcoming environment.
- Crafted and issued over 300 emails to streamline communication across teams and departments.
- Coordinated travel arrangements, expense reports, and time cards for 15 team members, supporting overall departmental efficiency.
- Researched and booked travel arrangements for 30 staff members, optimizing travel logistics.
- Managed office supplies by ordering and taking stock efficiently.
Education
Diploma -
Hollywood High School
Los Angeles, Ca06-2012
Skills
- Construction site management
- Contract administration
- Budget reconciliation
- Project documentation management
- Project reporting
- Safety compliance
- Excel proficiency
- Microsoft Office Suite
- Google Workspace
- Outlook expertise
- Word processing skills
- Data entry and management
- Invoice management
Certification
Notary Public of the State of California, 06/01/22, 06/01/26, 2409394
Accomplishments
- Streamlined Project Documentation: Achieved 100% compliance for 50 projects' paperwork.
- Reduced Operational Costs: Cut costs by 10% through efficient office supplies management.
- Enhanced Efficiency: Reduced travel expenses by 10% via strategic negotiations.
Timeline
Construction Project Administrator
Repipe Specialist Multi-Family
08.2024 - Current
Construction Coordinator
99 Cents Only Stores
01.2020 - 06.2024
Administrative Assistant
99 Cents Only Stores
01.2018 - 01.2020
Diploma -
Hollywood High School