Janet Stone
Mooresville,NC
Summary
- Experienced Bookkeeper seeking an opportunity to apply vast expertise and exceptional skills in bookkeeping, financial data, record keeping and reporting. Diverse yet transferable background in various industries, both nonprofit and for-profit companies including personally as a small business owner.
- Highly proficient with Microsoft Office, QuickBooks, Excel spreadsheet applications and other productivity and financial software as well as the ability to rapidly absorb new industry or companyspecific applications and processes.
- Experienced with all aspects of data processes; entry, management, organization and archiving.
- Revealing confidence, flexibility, and maturity while maintaining the highest level of integrity, honesty, and ability to maintain confidentiality.
- Instinctive eye for detail focused on ensuring accuracy with the ability to successfully multi-task, apply resourceful critical thinking and intuitive problem-solving skills.
Overview
17
17
years of professional experience
Work History
Bookkeeper
Deltab LLC
Statesville, North Carolina
09.2023 - Current
- Developed an efficient bookkeeping process through QuickBooks clean-up, enhancing organizational structure and reporting accuracy.
- Ongoing maintenance and reconciliation of accounts receivable/payable, invoicing, and bank statements, ensuring financial integrity.
- Assist owner with purchasing and procurement product.
Bookkeeper & Administrative Assistant
Rette Jones Racing LLC
Mooresville, North Carolina
06.2024 - 06.2025
- Developed an efficient bookkeeping process by performing a deep QuickBooks Online clean-up then created a restructuring of the Chart of Accounts, also utilized Class and Division system that resulted in improved everyday functions and delivered accurate reporting.
- Created and managed new processes and templates, improving general office operations and efficiency.
- Ensured accurate month-end closing: collected receipts, posted financial information, recorded expenditures: income, reconciled bank and credit card account, generated monthly financial reports including Profit & Loss and balance sheet that ensured financial integrity.
- Formed and managed vendor relationships to improve and ensure accurate and timely payments.
- Assisted supervising partner to include keeping current calendars, researched lodging options purchasing and procurement and other various duties as needed.
- Oversaw bi-monthly payroll including calculating timesheet hours or wages, processing checks for signature and generated the year-end 1099's.
- Managed general HR including onboarding new hire.
- Generated the annual Tax documents including financial reports in conjunction with the company's CPA.
Bookkeeper
Compass Community Center
Lake Worth Beach, Florida
05.2022 - 06.2023
- Full-charge nonprofit bookkeeper; AR / AP, invoicing, multi-bank & credit card account management and reconciliations, unrestricted / restricted expenditures, payroll allocations and general HR.
- Ensured accurate month-end closing processes: collected and posted financial information, recorded expenses & income, reconciled accounts, generated P&L & balance sheet for management review.
- Processed accounts payable: posted transactions, verified invoices with 3- way match then ensuring timely payments to vendors.
- Managed accounts receivable functions: invoicing, processed payments and cost allocation sharing.
- Prepared bank deposits, compiled data, verified receipts, balanced & reconciled multi bank accounts, expenses and unbudgeted monthly expenditure.
- Maintained financial records and support documentation throughout the life of the grant then archived in online sharable files.
- Successfully organized financial data, managed restricted & unrestricted fund allocations; maintained accuracy, tracked expenses, prepared budgets, monitored cash flow & receipts as it related to multiple nonprofit grant-based funding streams earmarked for specific projects or services.
- Administered payroll, calculated hours / wages, created allocations report, initiated direct deposits using third party payroll systems and created general journal entry by class in QuickBooks.
- Assisted CEO and external auditors during annual audit ensuring accurate reporting and compliance for accreditation process through research and report generation.
- Assisted in preparation of annual budgets and financial fund forecasts.
Bookkeeper | Office Manager
Sandy Springs Perimeter Chamber of Commerce
Sandy Springs, Georgia
09.2020 - 03.2022
- Managed Full-cycle nonprofit bookkeeping, AR / AP, banking, deposits, reconciliations of multiple bank accounts and credit cards, month-end closings, financial reporting, invoicing, commission calculations and payroll processing.
- Spearheaded the first major software upgrade and integration that included in-depth QuickBooks clean-up resulting in improved billing and reporting functionality.
- Processed monthly invoices, tracking open invoices, processing payments, and following up on overdue accounts by generating aging report.
- Administered HR processes; employee onboarding, payroll, year-end W-2's, 1099's, local/state registrations as related to nonprofit laws and guidelines.
- Assisted President/CEO, Board of Directors and Chamber's CPA, tax preparation, financial analysis, reports including monthly P&L, Balance Sheet and Aging Report.
- Successfully created and presented the 2022 annual operating budget to the board; unanimously approved.
Bookkeeper | Office Manager
Global Guardian
Charlotte, North Carolina
11.2018 - 03.2020
- Managed comprehensive AR accounting functions, including recurring monthly invoices by billing cycle and month-end financial statements along will handing day-to-day office management responsibilities.
- Reviewed legal documents such as contracts and agreements to protect the company's interests.
- Restructured QuickBooks with a unique ID system, improving billing accuracy and reporting efficiency resulting in enhanced workflow processes.
- Conducted comprehensive audits and reconciliations, identifying financial discrepancies that prevented potential losses, reduced errors and redundancies that lead to significant cost savings.
- Assisted management with special projects, project management and other tasks as needed.
Partner | Finance and Office Manager
Protection Concepts LLC
Atlanta, Georgia
03.2008 - 08.2018
- Successfully managed financial & accounting obligations; AR / AP, invoicing, payroll, taxes, receipts & disbursement, month-end financial statements and reports.
- Processed payroll including reporting, commission structure and calculations for the sales team and technicians' compensation.
- Created and implemented policies to increase profitability and performance by streamlining workflow processes resulting in a measurable decrease in customer refunds and vendor chargebacks.
- Reviewed legal documents such as contracts and agreements to protect the company's interests.
- Effectively analyzed financial data identifying cost-saving opportunities including budgeting, forecasting, and cost control measures.
- Ensured prompt and accurate federal and state tax compliance to include reporting, monthly and quarterly filing and payments.
- Oversaw local and state business registrations, licensing and job permits as required.
- Processed accounts payable transactions verified invoices using 3-way match.
- Managed accounts receivable functions including recurring service invoices by billing cycle, tracking open invoices, processing payments, and following up on overdue accounts by generating aging report.
Education
Some College -
The University of Georgia
Some College -
University of Tampa
Tampa, FLHigh School Diploma - General Curriculum
Briarcliff High School
Skills
- Full-charge Bookkeeping
- Payroll
- General HR
- QuickBooks Online
- Excel
- Microsoft Office
- Multi Bank/CC Reconciliations
- Month-end closing
- Financial Reporting
- Data Management
- Data Entry
- Organizational Processes
- Online Data Archiving
- Document Archiving
- Administrative Assistant
- Experience
- Understanding
- Acumen
- QuickBooks expertise
- Financial reporting
- Accounts payable
- Accounts receivable
- Bank reconciliation
- Payroll administration
- Vendor management
Websites
Timeline
Bookkeeper & Administrative Assistant
Rette Jones Racing LLC
06.2024 - 06.2025
Bookkeeper
Deltab LLC
09.2023 - Current
Bookkeeper
Compass Community Center
05.2022 - 06.2023
Bookkeeper | Office Manager
Sandy Springs Perimeter Chamber of Commerce
09.2020 - 03.2022
Bookkeeper | Office Manager
Global Guardian
11.2018 - 03.2020
Partner | Finance and Office Manager
Protection Concepts LLC
03.2008 - 08.2018
Some College -
The University of Georgia
Some College -
University of Tampa
High School Diploma - General Curriculum
Briarcliff High School