Jasmin Wampler
Summary
Administrative Professional with over 10 years of experience in executive support and office management across diverse industries. Proficient in managing complex schedules, project coordination, and vendor relations while ensuring efficient office operations. Recognized for exceptional organization, discretion, attention to detail, and problem-solving abilities in fast-paced environments.
Overview
19
19
years of professional experience
Work History
Project Coordinator / Executive Assistant
Advanced Silicon Carbide Materials
12.2024 - Current
- Provide executive and administrative support to the General Manager, Finance team, and senior leadership to ensure efficient office operations.
- Manage complex calendars, schedule meetings, and coordinate travel between mainland and Hawaii teams.
- Assist with invoice processing, expense reporting, and budget tracking.
- Create purchase orders, receive shipments, research vendors, and obtain pricing quotes.
- Coordinate project schedules, track progress, and maintain project documentation.
- Prepare executive reports, presentations, and correspondence.
- Serve as liaison between vendors, management, and internal teams.
- Maintain office supply inventory and coordinate equipment maintenance and repairs.
- Support strategic initiatives and special projects while handling confidential information.
Management Executive
Hawaiiana Management
06.2023 - 04.2024
- Coordinated and attended Board of Directors and Association meetings while tracking follow-up actions.
- Assisted with fiscal management including budget preparation, reserve updates, and cash management.
- Generated financial reports and documentation for AOAO board members and homeowners.
- Maintained communication with board members, property owners, vendors, and employees.
- Conducted site visits and property inspections to monitor maintenance and improvement projects.
- Ensured compliance with governing documents, contracts, and applicable regulations.
Office Manager
Plantation Hale Suites
12.2021 - 04.2023
- Oversaw HR administration, payroll, and accounting support while serving as liaison between management and AOAO owners.
- Managed recruitment activities including job postings, applicant screening, onboarding, and background checks.
- Conducted new hire orientation and benefits enrollment including insurance, PTO, and leave programs.
- Processed payroll through Paycom and maintained employee records, time sheets, and payroll deductions.
- Ensured compliance with federal, state, and local employment regulations.
- Managed employee relations processes including policy enforcement and disciplinary documentation.
- Maintained employee and AOAO owner records and files.
- Assisted with accounts payable and accounts receivable reporting.
- Prepared monthly financial reports and operational updates for property owners.
Office Secretary
Pagosa Fire Protection District
09.2015 - 10.2020
- Managed front office operations including reception, call routing, and public inquiries.
- Coordinated travel arrangements for fire department leadership and staff.
- Issued burn permits, maintained records, and reconciled permit receipts monthly.
- Prepared accounts payable documentation for the finance department.
- Maintained department website and calendar for training and board meetings.
- Organized departmental events including appreciation dinners and holiday gatherings.
Executive Assistant / Sales
Gallery One, Kingdom of Bahrain
10.2007 - 09.2012
- Managed executive calendar, meetings, and VIP appointments.
- Coordinated international travel and logistics for exhibitions and art fairs.
- Served as liaison between artists, collectors, vendors, and gallery leadership.
- Prepared presentations, contracts, and confidential correspondence.
- Assisted with exhibition planning, gallery events, and client engagement.
- Maintained artist inventories, client databases, and sales records.
- Tracked budgets, invoices, and expense reports while supporting gallery operations.
Education
Bachelor's Degree - Hospitality Management
St. Paul University
Hotel Internship -
Jiu Hua Grand Hotel
Skills
Timeline
Project Coordinator / Executive Assistant
Advanced Silicon Carbide Materials
12.2024 - Current
Management Executive
Hawaiiana Management
06.2023 - 04.2024
Office Manager
Plantation Hale Suites
12.2021 - 04.2023
Office Secretary
Pagosa Fire Protection District
09.2015 - 10.2020
Executive Assistant / Sales
Gallery One, Kingdom of Bahrain
10.2007 - 09.2012
Bachelor's Degree - Hospitality Management
St. Paul University
Hotel Internship -
Jiu Hua Grand Hotel