Jay Tanenbaum
Raleigh,NC
Summary
Experienced with financial analysis, reporting, and compliance. Utilizes accounting software effectively to enhance financial accuracy and streamline processes. Track record of maintaining precise financial records and ensuring adherence to regulatory standards.
Overview
24
24
years of professional experience
Work History
Disbursements Coordinator
Parker Lord Corporation
03.2020 - Current
- Process and match vendor invoices to purchase orders in SAP for correct charges, sales tax, and freight
- Process non-PO vendor invoices, ensuring proper coding and approvals
- Process bi-weekly payment runs and upload to bank software after securing proper approvals
- Process weekly Orbian payment run through their portal and upload resulting information back into SAP
- Reconcile monthly both A/P Aging and GR-IR reports
- Communicate with both vendors and buyers to correct any price discrepancies
- Process monthly intercompany invoices and prepare for monthly netting reports
Bookkeeper
The Bookkeeper
09.2019 - 12.2019
- Keep full accounting books for 20 local small business
- Create A/P payments through Quickbooks and bank bill pay
- Review month end P&L and Balance Sheets
- Make Journal Entries for payroll runs
- Reconcile monthly Bank and Credit Card Statements against the General Ledger
- Help on-board accounts to straighten out financials
Staff Accountant
Rho Inc.
05.2014 - 09.2019
- Process Intercompany invoices for correct Ledger, Project, and Company codes
- Create and enter Month End correcting Journal Entries through the A/P module
- Process and Approve Company Expense reports and code to appropriate project
- Review and Process Investigator Payments for correct amounts, project codes, and Ledger balance
- Maintain Vendor Information including W-9, W-8EXP, and Non-Profit Status Tax Reporting Forms
- Prepare monthly and remit monthly North Carolina Use Tax
- Reconcile monthly credit card statements for correct coding and charges
- Process weekly payment runs and secure signatures for mailing
- Assist with outside audits to gather requested information and answer inquiries into processes and vouchers
Accounts Payable Specialist
Baxano Surgical (Accentuate Staffing)
02.2014 - 04.2014
- Processed and Approved Company Expense Reports through the on-line Concur System for correct coding, company policies, and Sunshine Act compliance
- Prepared bi-monthly reports for uploading expense reports into QAD and payroll
- Helped update T & E policy for both reduction of expenses and ease of use
- Processed and matched vendor invoices to purchase orders in QAD for correct charges, sales tax, and freight
- Worked with vendors and internal purchasing to reconcile discrepancies
Accounts Payable Lead
Talecris Plasma Resource/Grifols
01.2010 - 01.2014
- Processed and matched vendor invoices to purchase orders in SAP for correct charges, sales tax, and freight
- Acted as go-between A/P manager and team with responsibilities and projects
- Reconciled monthly and quarterly charges on consolidated billings across multiple internal companies
- Parked monthly and quarterly journal entries in SAP
- Coded invoices based on cost center to internal companies
- Communicated with Plasma Centers for approvals on all non-PO related purchases and expenses
- Processed and Approved Expense Reports through the on-line Concur System for correct coding and company policies
- Trained new department employees on policies and procedures
- Worked with vendors to reconcile account discrepancies
- Worked with internal purchasing department to reconcile pricing and quantity issues
Accounts Payable Specialist
Talecris Biotherapeutics (Accountemps)
06.2009 - 01.2010
- Processed and Approved Expense Reports through the on-line Concur System for correct coding and company policies
- Processed and Matched vendor invoices to purchase orders in SAP for correct charges
- Communicated with Corporate Departments for accurate general ledger coding and approvals on non-PO related purchases
- Coordinated with the Treasury Department to ensure correct vendor banking information for ACH payment enrollment
Accounts Payable Specialist
ABB Inc. (Accountants International)
01.2009 - 05.2009
- Processed and matched vendor invoices to purchase orders in SAP for correct charges, sales tax, and freight
- Communicated with field personnel for accurate general ledger coding on non-PO related purchases
- Worked with vendors to reconcile account discrepancies
- Led the Accounts Payable Department in SOX regulations with company invoice approval levels and vendor statement reconciliation
- Assisted department supervisor with any accounts payable projects and issues
Financial Analyst
Atlas Copco Tools & Assembly Systems LLC
04.2001 - 12.2008
- Reconciled daily bank deposits to ensure accurate payment to customer invoices in excess of $25 million in yearly sales
- Performed the functions of business to business collection calls on past due receivables
- Processed and matched vendor invoices to purchase orders for correct charges
- Reviewed expense reports for accuracy in company guidelines and proper general ledger accounts
- Compiled and filed sales tax reports for 7 Southeast states
- Created monthly Excel spreadsheets on contract pricing sales to ensure accurate cost and gross profit margins
- Processed bi-monthly checks
- Aided in the functions of month end closes with reporting and correcting journal entries
- Compiled monthly sales reports to track company health
- Trained new employees in departmental policies and procedures
- Aided Controller with any financial related issues
Education
BA - Astronomy/Physics
Lycoming College
Williamsport, PA01.1991
Skills
- Excel
- SAP
- Concur
- Quickbooks
- Peachtree
- Word
- Outlook
- Commerce Center
- SL Dynamics
- Adobe Acrobat
- Orbian
Timeline
Disbursements Coordinator
Parker Lord Corporation
03.2020 - Current
Bookkeeper
The Bookkeeper
09.2019 - 12.2019
Staff Accountant
Rho Inc.
05.2014 - 09.2019
Accounts Payable Specialist
Baxano Surgical (Accentuate Staffing)
02.2014 - 04.2014
Accounts Payable Lead
Talecris Plasma Resource/Grifols
01.2010 - 01.2014
Accounts Payable Specialist
Talecris Biotherapeutics (Accountemps)
06.2009 - 01.2010
Accounts Payable Specialist
ABB Inc. (Accountants International)
01.2009 - 05.2009
Financial Analyst
Atlas Copco Tools & Assembly Systems LLC
04.2001 - 12.2008
BA - Astronomy/Physics
Lycoming College
Similar Profiles
Emina HrnjicEmina Hrnjic
Sr. Supply Chain Analyst at Parker LordSr. Supply Chain Analyst at Parker Lord
Cynthia HalesCynthia Hales
Associate Scientist at Parker LordAssociate Scientist at Parker Lord
Maxwell PlattMaxwell Platt
Repair Program Buyer at Parker Aerospace CorporationRepair Program Buyer at Parker Aerospace Corporation