Jean McGuffey
La Grange,IL
Summary
Experienced administrative professional with a proven track record of providing exceptional support to attorneys and professionals in case and transaction management. Possess a strong attention to detail, excels in managing complex calendars, coordinating meetings, and preparing legal documents. Committed to delivering high-quality work within tight deadlines.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Executive Receptionist - C-Suite
Portillio's Restaurant
Oak Brook, IL, US
01.2024 - Current
- First point of contact for callers and visitors to Portillos Oak Brook Corporate Headquarters
- Answering, screening and directing calls
- Answering customer inquires and taking messages as needed
- Greeting, directing, and monitoring visitors and maintaining the visitors log
- Maintaining office security by following safety procedures and controlling access via front door
- Providing support across the organization
- Human Resources clerical work
- Monitoring in-house mail; sorting/distributing U.S
- Mail, FedEx, UPS, USPS, overnight Packages and Certified mail
- Maintaining reception area and all common areas
- Assisting with new hire orientations
- Managing employee badges
Real Estate Broker Associate
Coldwell Banker Gladstone
Lisle, IL, US
03.2022 - Current
- List Seller's property on MLS
- DocuSign offer contracts and disclosures
- Meet with new seller and provide analysis and data when preparing to list property
- Accompany buyers at properties
- Write offers and negotiate with buyer's/seller's agents
- Daily contact with lenders and attorneys regarding transaction
- Marketing to increase clients via Facebook, webpage, mailers and events
Real Estate Broker/Transaction Manager - Janet Marinis Group
@properties
Hinsdale, IL, US
02.2020 - 03.2022
- Manage all transactions for top producing team in Hinsdale, Illinois
- Create and send all necessary property documents to attorney, title company, lender and sellers and buyers
- Work with Villages to complete all point of sale requirements and transfer stamp release
- Maintain detailed and consistent records of all property transactions
- Schedule and attend showings, inspections, appraisals, photo shoots
- Research and schedule contractors and meet at property with potential buyers
- List Seller property in MLS and market accordingly through social media platforms
- Provide market analysis for client
- Enter required documents into @properties document management system
- Comply with transaction audit to close out in document management system
Senior Legal Assistant- Insurance Defense-Workers' Compensation
Hennessy & Roach
Chicago, IL, US
01.2011 - 09.2019
- Direct support for three partners each carrying a caseload of 120-150 files
- Create and update master list of current firm cases (date of injury, type of injury, settlement status, upcoming motions, current settlement demand from opposing counsel
- Confirm file is complete (fact sheets, current medical treatment, witness statements, pending motions and pleadings, Form 45, police reports)
- Schedule depositions and Independent Medical Evaluations
- Schedule and organize file audits with insurance adjusters and clients - Travelers, Sedgwick and Chubb.
- Prepare settlement contracts, letters and file review memos, opening memos to send to clients, adjusters, arbitrators and opposing counsel
- Prepare and assemble briefs
- Enter attorney billing accurately
- File appeals with Circuit Court, Appellate Court and Federal Court
- Subpoena medical records
- Handle process of securing court record to transfer to appellate court
- Create exhibits and exhibit list for trials
- Prepare medical abstracts utilizing subpoenaed medical records
- Dictation using Olympus and BigHand
Legal Assistant - Workers' Compensation Defense
Gildea & Coghlan, Ltd
Western Springs, IL, US
01.2007 - 01.2011
- Responsible for administrative, technology and human resources aspects of firm
- Monitor status of active cases
- Respond to requests and emails from opposing counsel and clients
- Manage firm docket and weekly docket meetings
- Attorney time entry into TABS III for billing purposes
- Open and organize new files for attorneys
- Close files and submit for final billing
- Manage receptionist and administrative assistant
- Schedule, organize and prepare documentation for depositions, medical examinations, record reviews, settlement conferences and file reviews
- Prepare legal documents such as settlement contracts, record subpoenas and trial motions.
Education
Post Bachelor Certificate - Paralegal Studies
Roosevelt University
Chicago, IL12.2004
Bachelor of Arts - English
University of Illinois
Chicago, IL05.2002
Skills
- Organization skills
- Telephone skills
- Time Management
- Customer and client relations
- Verbal and written communication
- Scheduling appointments
- Data Entry
- Document Preparation
- File Management
Certification
Real Estate Broker, 08/01/18, 04/01/26
Personal Information
Work Permit: Authorized to work in the US for any employer
Timeline
Executive Receptionist - C-Suite
Portillio's Restaurant
01.2024 - Current
Real Estate Broker Associate
Coldwell Banker Gladstone
03.2022 - Current
Real Estate Broker/Transaction Manager - Janet Marinis Group
@properties
02.2020 - 03.2022
Senior Legal Assistant- Insurance Defense-Workers' Compensation
Hennessy & Roach
01.2011 - 09.2019
Legal Assistant - Workers' Compensation Defense
Gildea & Coghlan, Ltd
01.2007 - 01.2011
Post Bachelor Certificate - Paralegal Studies
Roosevelt University
Bachelor of Arts - English
University of Illinois