Summary
Overview
Work History
Education
Skills
Certification
Accomplishments
References
Timeline
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JEANNIE JONES

San Diego,CA

Summary

Driven Worker with a 7-year track record of successful administrative and operations management. Highly skilled in cultivating high performance and focused on exceeding business objectives.

Overview

7
7
years of professional experience
1
1
Certification

Work History

Office Coordinator (Hybrid)

Escient Pharmaceuticals/ Incyte Corp.
San Diego, CA
01.2024 - 11.2024
  • Coordinated and managed logistics for large-scale events, including a closing boat party and a Padres game, by overseeing the ordering of food, beverages, and centerpieces, ensuring a cohesive color scheme, and maintaining smooth event operations.
  • Proficient in using Certify for expense management and reimbursement processes.
  • Designed posters and advertisements using Canva for office events, announcements, and employee birthdays.
  • Coordinated and ordered catering services for meetings and celebrations.
  • Managed employee seating using OfficeRnd, including booking new seats and updating records for departures.
  • Managed employee departures by removing badge access, and cleaning assigned seating.
  • Ensured timely weekly Vons deliveries, maintaining consistent and optimal kitchen inventory levels.
  • Handled the shipping of packages and documents via FedEx, ensuring timely and accurate deliveries.
  • Managed daily mail distribution including sorting out incoming and outgoing mail.
  • Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
  • Handled confidential information in a discreet manner.
  • Supported other teams with various administrative tasks when required.
  • Reviewed documents for accuracy before submission to external parties such as clients or vendors.
  • Booked conference rooms for meetings and ensured proper setup.
  • Compiled data, tracked changes, and created reports in Excel spreadsheets.
  • Greeted visitors and directed them to the appropriate area or person.
  • Responsible for ordering business cards for staff members when needed.
  • Assisted with special projects as requested from time-to-time by HR team.

Temp Office Assistant

Neurocrine Biosciences
Del Mar, CA
02.2023 - 12.2023
  • Completed clerical tasks such as filing, copying, and distributing mail.
  • Input data into spreadsheets and databases.
  • Coordinated drink/ food set-up requests
  • Collaborated with various departments to complete assigned tasks.
  • Assisted with onboarding of new employees.
  • Informed and supported business leaders through consistent communication and administrative support duties.
  • Maintained and prepped coffee airpots and machines
  • Managed inventory of office supplies and placed orders when needed.

Front Desk Associate/Security

Securitas/ Allied Universal
10.2021 - 02.2023
  • Monitored and authorized entrance of visitors to maintain security of premises
  • Answer phone calls to deliver messages, reply to emails, assist guests with checking in/ out
  • Investigate any disturbances around the property

Kids Club Associate

Crunch Fitness
09.2019 - 03.2020
  • Organized and stored toys and materials to ensure order in activity areas
  • Created new and fun activities to drive enthusiasm for children
  • Used data track to maintain accurate records, including safety and attendance records
  • Called parents to assist with discipline issues and personal needs, including diaper changes
  • Completed daily cleaning checklists by sanitizing toys, sweeping and mopping floors and washing down surfaces
  • Involved children constructively in play activities to assist emotional, physical and intellectual development
  • Offered assistance to parents filling out registration forms to obtain necessary details of child
  • Monitored all activities to maintain maximum level of safety

Deli Clerk

Vons
03.2019 - 09.2019
  • Maintained clean, trash-free workspaces to maximize productivity and safety
  • Strictly followed sanitation and food safety guidelines as required by regulatory agencies and company
  • Carefully prepared orders by slicing, weighing, and packaging cheeses and meats and accurately calculated prices
  • Took special orders for event catering and party trays, assisting customers by recommending additional items, condiments, and garnishes
  • Calculated total items needed to assemble party trays and placed orders for inventory

Courtesy Clerk

Sprouts Farmers Market
12.2017 - 10.2018
  • Collected more than 300 shopping carts from parking lot daily and cleaned and dried soiled and wet carts
  • Addressed customer needs, including price checks and merchandise retrieval from upper shelves or stockroom
  • Helped customers take merchandise out of store and loaded items into vehicles
  • Restocked, arranged, and organized merchandise in front lanes to drive product sales
  • Assisted customers with product samples.

Education

High School Diploma -

Garfield High School
San Diego, CA
06.2018

Skills

  • Research abilities
  • Presentation skills
  • Prevention strategies
  • Recordkeeping
  • MS Office
  • Excel
  • Administrative support
  • Customer Service
  • Stocking and replenishing
  • Cleanliness and sanitation
  • Front Office Management
  • Excel Spreadsheets
  • Office Supply Management
  • Point of sale knowledge
  • Communication skills
  • Schedule Management

Certification

Microsoft Office Specialist 2018 Certification
Certified proficiency in Microsoft Office 2018 applications, demonstrating advanced skills in Word, Excel, PowerPoint, and Outlook.

CPR/AED Certification, 2024
Certified in Cardiopulmonary Resuscitation (CPR) and Automated External Defibrillator (AED) use, equipped with current life-saving skills and emergency response techniques.

Accomplishments

Dean's List, [2023-2024]
Recognized for academic excellence and high achievement in coursework, maintaining a top position within San Diego Mesa College.

References

References available upon request.

Timeline

Office Coordinator (Hybrid)

Escient Pharmaceuticals/ Incyte Corp.
01.2024 - 11.2024

Temp Office Assistant

Neurocrine Biosciences
02.2023 - 12.2023

Front Desk Associate/Security

Securitas/ Allied Universal
10.2021 - 02.2023

Kids Club Associate

Crunch Fitness
09.2019 - 03.2020

Deli Clerk

Vons
03.2019 - 09.2019

Courtesy Clerk

Sprouts Farmers Market
12.2017 - 10.2018

High School Diploma -

Garfield High School

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JEANNIE JONES