Jen Picarelli
Summary
Results-driven office manager with expertise in streamlining operations and maintaining compliance. Proven track record in financial tracking and organizational skills, contributing to improved workflow and operational efficiency.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Office Manager
Meadow Pointe II CDD
Wesley Chapel, FL
04.2016 - Current
- Streamlined daily office operations, enhancing overall workflow efficiency
- Implemented office policies, maintaining compliance with regulations
- Coded and tracked invoices and payments to maintain precise accounts
- Receivable and payable records
- Managed office budget to handle inventory, postage and vendor services
- Supported financial management by tracking budgets and expenditures accurately
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives
- Organized meetings, prepared agendas and documented minutes for accurate records
- Provided administrative support to management team
- Trained new staff on office procedures and company protocols consistently
- Provided leadership and mentoring to newly hired employees to supply knowledge of various company programs
- Answered phone calls, responded to emails, and routed mail
- Managed front desk operations including greeting residents and visitors, answering questions or directing them to appropriate personnel
- Maintained filing system for records, correspondence and other documents
- Examined files and records to gather necessary information for inquiries and records to obtain information and respond to requests
- Coded and entered daily invoices with in-house accounting software
- Coordinated with manager and other supervisors, combining group efforts to achieve goals
- Consulted with manager to resolve problems relating to employee performance, office equipment and work schedules
- Recommended staffing solutions and procedural changes to enhance office operations and address performance issues
District Management Assitant
Rizzetta & Company Inc
Tampa, FL
12.2014 - 04.2016
- Achieved effective management of community development districts' facilities and infrastructure, enhancing operational efficiency through support to district management team.
- Enhanced public access to information by maintaining up-to-date and user-friendly district websites.
- Streamlined board of supervisors' meetings, ensuring efficient operations through essential material preparation and support for district manager.
- Delivered accurate meeting minutes and conducted thorough follow-ups on board meeting actions, promoting accountability.
- Established a comprehensive database of official district records, significantly enhancing information accessibility.
- Contributed to district compliance and communication by successfully publishing legal advertisements.
- Reinforced district integrity by securing compliance with Florida statutes. Facilitated informed decision-making for board of supervisors by organizing and gathering voting documents.
- Fostered effective governance through implementation of district policies approved by the board. Maintained district accountability through the completion of all required annual filings and reports.
Education
Associate of Arts - Graphic And Digital Design
Briarcliffe College
Bethpage, NYSkills
- Office management
- Administrative management
- Financial tracking
- Invoice management
- Document management
- Administrative support
- Clerical support
- Organizational skills
- Customer service
- Customer relations
- Effective communication
- Relationship building
Certification
Notary Public
Timeline
Office Manager
Meadow Pointe II CDD
04.2016 - Current
District Management Assitant
Rizzetta & Company Inc
12.2014 - 04.2016
Associate of Arts - Graphic And Digital Design
Briarcliffe College