JENNIFER AVILA
Rego Park,USA
Summary
Dynamic accounting professional with extensive experience at Jodom Mechanical Inc, excelling in accounts payable and receivable management. Proven expertise in QuickBooks and payroll processing, complemented by superior attention to detail. Adept at generating financial reports and resolving discrepancies, ensuring accuracy and efficiency in financial operations.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Bookkeeper/Operations Manager
Jodom Mechanical Inc
Corona, USA
12.2021 - Current
- Oversaw contract management for effective vendor agreements.
- Administered payroll processing and bank reconciliations.
- Monitored subcontractor payouts and issued 1099s annually.
- Maintained current records of subcontractor and vendor information, including insurance policies.
- Procured materials from various suppliers while tracking invoice receipts.
- Validated accuracy of unit values, cost codes, shipping costs, and lead times.
- Recorded invoices on payables ledger following order commitments in Sage. Identified invoices that acquired sales tax according to materials and contract.
- Presented vendor and sub-contractor aging reports for payables.
Accounts Receivable Manager
Site Safety, LLC
New York, USA
01.2019 - 04.2021
- Entered data from timesheets and billed clients, including AIA and lien waivers as applicable.
- Processed OSHA training invoices and safety health plans from the proposal system.
- Sent follow-up emails to clients to confirm invoice receipt and resolve discrepancies.
- Submitted quarterly open balance detail statements to clients.
- Recorded payments in both the proposal system and QuickBooks.
- Created detailed Excel spreadsheets for MTA, including monthly billed hours and rates reports.
- Reconciled invoices across all three entities.
- Communicated with engineering on the release status of safety health plans and DOB permits.
Junior Accountant/Executive Assistant
Burton Goldstein & Co, LLC
New York, USA
01.2015 - 01.2019
- Processed invoices and dispatched payment reminders while updating accounts accurately.
- Handled daily bookkeeping functions and reconciled account ledgers efficiently.
- Resolved customer queries through effective communication via phone calls and emails.
- Drafted correspondence and requested checks for overdue accounts promptly.
- Entered federal tax IDs into respective accounts, ensuring compliance with regulations.
- Managed spreadsheets, journals, and sales and purchase ledgers to maintain financial accuracy.
- Set up meeting and event logistics for senior management and updated calendars.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Coordinated meeting and work schedules for staff teams and executives.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Compiled meeting agendas and supportive materials ahead of meetings.
Education
Bachelor's Degree - Accounting/Business Management
College of Staten Island
Staten Island, NY01-2027
Associate - Accounting
LaGuardia Community College
Long Island City, NY06-2019
Skills
- Bank and credit card reconciliations and analysis
- Accounts receivable and payable
- QuickBooks, Sage 300, Timberscan
- Notary
- Payroll processing with Paychex and ADP
- Analytical thinking
- Task prioritization
- Team building
- Fluent in Spanish
- Manage contracts
- Project management
- Worked with Purchasing
Certification
NYS Public Notary
References
Available Upon Request
Timeline
Bookkeeper/Operations Manager
Jodom Mechanical Inc
12.2021 - Current
Accounts Receivable Manager
Site Safety, LLC
01.2019 - 04.2021
Junior Accountant/Executive Assistant
Burton Goldstein & Co, LLC
01.2015 - 01.2019
Bachelor's Degree - Accounting/Business Management
College of Staten Island
Associate - Accounting
LaGuardia Community College