Jennifer Casey
Buda
Summary
Highly organized and efficient executive assistant with experience in both public and private sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in implementing new filing and organizational systems that increase efficiency in document management. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative burden.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Executive Assistant to Senior Vice President & Area Administrative Manager
Doucet, a Kleinfelder Company
01.2024 - Current
- Serve as primary Executive Assistant to the Senior Vice President, providing strategic administrative support for a 300+ employee organization.
- Manage complex executive calendars, balancing competing priorities with discretion and responsiveness.
- Act as a central point of coordination between senior leadership and cross-functional teams to support efficient decision-making and execution.
- Coordinate leadership meetings, service line reviews, and executive forums, including agendas, materials, and follow-up tracking.
- Delivered executive support to seven Service Line Leaders, facilitating alignment and consistency across leadership initiatives.
- Draft, review, and manage executive-level communications for internal teams and external stakeholders.
- Monitored action items, deadlines, and leadership deliverables for organizational initiatives to ensure timely execution.
- Anticipate leadership needs by identifying gaps, risks, and opportunities to improve efficiency and communication.
- Coordinated business development efforts, managing events, overseeing swag logistics, and representing the company at industry functions.
- Assist with recruiting efforts from interview coordination through onboarding.
- Mentor and support new Area Administrative Managers.
- Oversee facilities and supplies for three Austin-area offices.
- Review timesheets and expense reports for 130+ employees.
Senior Project Administrator
Doucet & Associates
05.2023 - 01.2024
- Supported Director of Land Development by coordinating administrative activities for 30+ person team, ensuring smooth project execution.
- Provided daily operational and administrative support across land development projects.
- Coordinated project planning activities and schedules to facilitate timely completion of land development projects.
- Prepared and reviewed weekly project reports.
- Managed client invoicing and project accounting processes.
- Assisted with proposal preparation and submissions.
- Utilized Adobe Suite, Microsoft Office, and Deltek Vision for documentation and financial tracking.
- Maintained and strengthened complex client relationships, fostering collaboration and trust throughout project lifecycles.
Project Analyst
TRC Environmental Corporation
12.2015 - 05.2023
- Assisted 30+ project managers across divisions and regions to enhance project coordination.
- Delivered administrative and project support for diverse public and private sector initiatives.
- Supported project planning, scheduling, and project accounting.
- Prepared and submitted regulatory and project reports.
- Managed client invoicing, billing, and expense reporting.
- Reconciled accounts to ensure accuracy and compliance.
- Cultivated strong client relationships through regular communication and proactive follow-up.
- Utilized Adobe Suite, Microsoft Office, Salesforce, Concur, and Deltek Vision.
Temporary Office Staff
A List Staffing
Austin
06.2014 - 12.2014
- Arrived punctually for diverse assignments, showcasing a professional appearance.
Greeted clients warmly, fostering positive interactions.
Handled time card submissions to ensure precise record-keeping.
Executed general office work efficiently to support team productivity.
Conducted light cleaning tasks, promoting a clean environment.
Responded positively to additional requests, enhancing overall workflow.
Licensed Nail Technician
Embellish Nail Boutique
07.2008 - 06.2014
- Delivered customized hair & nail services through detailed consultations, ensuring high client satisfaction and repeat business.
- Managed client lifecycle from scheduling through service delivery to follow-up care, enhancing client retention.
- Maintained compliance with health, safety, and sanitation regulations while delivering services in a high-volume environment.
- Built long-term client relationships by consistently meeting service expectations and maintaining a professional, welcoming environment.
- Streamlined salon operations through effective time management and collaborative teamwork.
Licensed Cosmetologist
Electra Beauty Lounge
Austin
01.2005 - 06.2008
- Delivered customized hair & nail services through detailed consultations, ensuring high client satisfaction and repeat business.
- Cultivated long-term client relationships through consistent service delivery and a professional, welcoming atmosphere.
- Oversaw full client lifecycle from scheduling to service delivery, ensuring seamless retail recommendations and follow-up care.
- Ensured full compliance with health, safety, and sanitation regulations while maintaining a fast-paced workflow.
- Facilitated salon operations with effective time management, collaboration, and meticulous attention to detail.
Education
Associate of Arts - General Studies
San Jacinto College
Pasadena, TXAdministrative Assistant Certificate - MS Office Suite, Outlook, Excel, PowerPoint, 10-Key
Austin Community College
Austin, TXSkills
- Calendar and travel management
- Meeting coordination
- Leadership and collaboration
- Recruitment and onboarding
- Office and facilities management
- Expense review and financial oversight
- Event planning support
- Business development
- Process improvement strategies
- Organizational skills
- Confidentiality and judgment
Certification
Certified Notary Public
Timeline
Executive Assistant to Senior Vice President & Area Administrative Manager
Doucet, a Kleinfelder Company
01.2024 - Current
Senior Project Administrator
Doucet & Associates
05.2023 - 01.2024
Project Analyst
TRC Environmental Corporation
12.2015 - 05.2023
Temporary Office Staff
A List Staffing
06.2014 - 12.2014
Licensed Nail Technician
Embellish Nail Boutique
07.2008 - 06.2014
Licensed Cosmetologist
Electra Beauty Lounge
01.2005 - 06.2008
Associate of Arts - General Studies
San Jacinto College
Administrative Assistant Certificate - MS Office Suite, Outlook, Excel, PowerPoint, 10-Key
Austin Community College