Jennifer Gavel
Philo
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, managing budgets, preparing financial statements, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
27
27
years of professional experience
Work History
Accountant II, Library
University of Illinois, Urbana-Champaign
02.2016 - Current
- Accountant II, School of Music, July/2018-July/2022
- Accountant I, School of Music, February/2016-July/2018
- Serve as the backup Business Manager in the absence of the Business Manager.
- Department Card Manager for the unit.
- Supervise staff and student workers.
- Manage a multi million dollar budget for the Library acquisitions.
- Prepare budgets, statements, and reports for monthly distribution through EDDIE.
- Reconcile monthly expense and income statements to the various unit accounts via MS Access and MS Excel.
- Maintain faculty research accounts, self-supporting fund, ICR, state and gift funds.
- Manage and process purchase requests from faculty and staff through the Engineering Purchasing Application with p-card, iBuy or Banner transactions.
- Reconcile P-Card and T-Card purchases in the Emburse Expense Management system.
- Process Artist and Guest requests through contracts or honorariums.
- Process Foreign National Payments thru proper University channels.
- Arrange travel domestic and international for faculty and guest artists.
Program Director
American Society of Animal Science (ASAS)
01.2012 - 01.2015
- Manage all aspects of the scientific programming for ASAS national, sectional, and contracted meetings.
- Monitor abstract submissions and assist authors with their submissions.
- Manage volunteer chairs during the abstract evaluation process.
- Work with scientific program chairman and committee to review, accept and schedule abstract and invited presentations using an online abstract system.
- Communicate with authors from around the world.
- Arrange sessions into a comprehensive meeting.
- Coordinate up to 24 concurrent sessions per day and 2400 abstract presentations per meeting.
- Assist invited speakers and staff with travel arrangements and presentation setup.
- Assist with site evaluation (site visits) for future meetings both domestic and international.
- Assist with general meeting logistics.
- Attend meetings, provide registration support, and oversee onsite programming logistics.
- Manage and promote the ASAS Career Center.
- Assist with the ASAS Foundation fundraising for the appreciation clubs.
- Provide support in office with member correspondence.
- Use WordPress and Informz to publish bi-weekly newsletters.
Editorial Administrative Assistant/Scientific Program Coordinator
Federation of Animal Science Societies (FASS)
10.1998 - 01.2012
- Administrative Assistant/Scientific Program Coordinator, 1998–2010
- Administration of an online manuscript management system for five scientific journals.
- Assist foreign and domestic scientists thru the manuscript submission, revision and acceptance process.
- Work with Board of Governors and staff to manage the day-to-day operations of an international not-for-profit animal science professional society.
- Act as liaison between Board and staff; promote Board decisions and assist staff in accomplishing goals.
- Develop annual budgets for the cash-basis accounting operations of the society.
- Maintain membership database for society; create reports from database to assist Board in planning.
- Coordinate internal staff and external committee members on special projects.
- Work with foreign and domestic scientists, researchers and practitioners.
- Prepare quarterly newsletter for publication.
- Plan, coordinate and attend board meeting, prepare and distribute minutes, develop action list, and disseminate board decisions.
- Assist in the planning of the annual scientific conference for the society; including bid review, site evaluation, budget development, program planning, develop marketing materials and announcements, and coordinate onsite activities including session setup, registration, and onsite staff.
- Work with both domestic and international meeting locations.
- Work with scientific program chairman and committee to review, accept and schedule abstract and invited presentations thru online abstract system. Communicate with authors from around the world. Coordinate up to 20 concurrent sessions per day and 2200 abstract presentations per meeting.
- Assist invited speakers and staff with travel arrangements and presentation setup.
Education
Bachelor of Science - Business Administration
Eastern Illinois University
12.2024
Associate in Science - Computer Science
Parkland College
Champaign, IL05-2021
Associate of Science - Business Administration
Parkland College
Champaign, Illinois05.1995
Skills
- A detail oriented Administrative Assistant/Accountant with over 25 years experience
- Professional experience working with multi-cultural consumers both domestic and international
- Able to prioritize, manage, and complete multiple projects to facilitate the overall goals of the organization
- Skilled meeting planner and program coordinator
- Competent in the following computer programs/systems:
- Microsoft Word, Excel, Access, Outlook and PowerPoint
- PageMaker and Adobe InDesign desktop publishing programs
- Adobe Acrobat
Timeline
Accountant II, Library
University of Illinois, Urbana-Champaign
02.2016 - Current
Program Director
American Society of Animal Science (ASAS)
01.2012 - 01.2015
Editorial Administrative Assistant/Scientific Program Coordinator
Federation of Animal Science Societies (FASS)
10.1998 - 01.2012
Bachelor of Science - Business Administration
Eastern Illinois University
Associate in Science - Computer Science
Parkland College
Associate of Science - Business Administration
Parkland College
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