Jennifer Hecox
Rocknel Fastener
Beloit,WI
2
Languages
19
years of professional experience
Seasoned Office Manager offering leadership experience in administrative positions. Well-versed in industry practices and procedures. Top-notch management abilities in financial, personnel and clerical areas.
Work History
HR Manager
2 Years 7 Months- Serve as the primary point of contact for employee and managers to address all aspects of HR including employee relations issues or concerns.
- Recruit, identify, evaluate, interview, and onboard new hires for open positions.
- Provide support and guidance to the HR team, management, and others as necessary.
- Maintains and administers all employee benefits programs including analyzing trends in compensation and benefits.
- Completes/oversees the payroll and year end reporting via Paychex.
- Manage, report, and monitor Time and Attendance.
- Develops, implements, and enforces all HR policies and procedures.
- Oversaw employee disciplinary meetings, terminations, and investigations to ensure compliance with HR policies and legal standards.
- Manage and track the FMLA process and requirements.
- Maintain compliance with all local, state, federal employment and EEO laws.
- Oversee Training program.
- Prepare Government reports in conformance with company requirements.
- Prepares Government reports in conformance with company requirements.
- Manage all HR metrics and reporting (KPIs).
- Participates/chairs the safety committee and enforces safety guidelines and programs.
- Coordinated logistics for company events
Payroll Specialist
5 Months- Perform data entry/extraction utilizing various software: Pay Breeze, I-Channel, Bureau Ops, Fed Ex, UPS, Pay, iSolved, XCM, Adobe
- Answer customer calls in a timely, positive manner at basic level
- Provides high level of customer service and communication via telephone, email and face-to-face client contact.
- Maintain knowledge of basics of Payroll (Keying, Checking, Analyzing)
- Maintain knowledge of HK & Industry Lingo
- Blue Sheets, Email Inbox, Payroll Inbox
- Seal Checks & Assemble Reports
- Assist and advise customers in the utilization of software
- Process client payrolls accurately and to the client's specifications
- Provide ongoing mentoring/training of Payroll Specialist I and II (Payroll Specialist III only)
- Handle the most challenging clients (Payroll Specialist III only)
- Maintain total confidentiality with client payroll information
- Work toward continuous quality improvement
- Stay current with changing technology, including software programs
- Uphold, support and promote all company policies and procedures
- Prevailing wage for union and contract workers
Assistant Payroll Manager
1 Year 9 Months- Assisting with all aspects of the payroll process (must be able to complete the entire payroll process on a weekly basis)
- Entered new hire information into HRIS to ensure accurate record-keeping.
- Responds to unemployment claims and coordinates unemployment hearings with the location’s management team
- Processed E-Verify entries and cases to verify employment eligibility
- Ensures new hire packets and information received are complete and include all documentation listed on the new hire checklist; maintain associate files.
- Checking accuracy on all Form I-9s and obtaining any needed corrections
- Processing E-Verify entries and cases
- Running various reports for management and accounting, as requested
- Coordinated unemployment claims and hearings with location management to support compliance and resolution
- Completed various tasks as needed to support team operations.
Accounting & Office Manager
1 Year 8 Months- Highly organized and efficient Accounting & Office Manager committed to keeping accurate time entries and records with 10+ years experience in payroll, accounts payable & receivable, bookkeeping, HR background, purchasing & sales, and much more.
- Available for relocation to any location for work opportunities.
- Maintained company general ledger, chart of accounts, and all financial records to ensure accuracy and compliance
- Manage day-to-day accounting department operations for multiple entities
- Company financial reporting including the preparation of regular financial statements, necessary corporate filings, and specialized management reports
- Evaluate and apply internal controls to achieve accurate and efficient accounting systems and compliance with company, professional, and government accounting practices
- Prepared regular financial statements, corporate filings, and specialized management reports to support informed decision-making
- I run payroll on a monthly basis, report 401K, . calculate expense reimbursements, answer all questions regarding payroll & employee benefits to employees.
- Managed day-to-day accounting operations across multiple entities, ensuring smooth financial processes and adherence to policies
- Created a system to keep track of employee vacation and time off requests and balances.
- Handled various tasks in human resources, accounting, payroll, sales, purchasing, shipping, and receiving.
- Prevailing Wage for contract workers and jobs for in house employees dependent upon the job.
- Perform any additional tasks that need to be taken care of.
- Willing to relocate: Anywhere
- Executed additional tasks as required to support team operations.
Payroll Assistant
2 Years 11 Months- Prepare weekly payroll checks and direct deposits
- Review and enter weekly time cards for 1000+ employees
- Enter any deductions, adjustments, garnishments, etc.
- Calculate prevailing wage for temp workers dependent upon job.
- Prepare weekly invoicing, print out and email to each customer, and match time cards to each invoice ensuring accuracy
- Assist companies with information on employees for work verification, child support, levies, etc. appropriately
- Enter in employee's direct deposit and tax information accordingly
- Draw up wage verification letters per employees' requests
- Scan all accounts receivable logs and enter in accordingly
- Investigate any concerns employees have regarding their weekly paychecks and reconcile any adjustments needed after verifying necessary information
- Coordinate the distribution of all payroll checks, remittances and W-2's to employees.
- Resolve any payroll issues from employees efficiently and resourcefully.
- Maintain accurate payroll files, records and handled all employee inquiries in a timely manner.
- Handle special projects at any given time for the Payroll Manager and COO.
Accounting/HR Assistant
5 Years 2 Months- Performed multiple office duties including some HR duties when corporate HR person was not in the office.
- Assisted employees with benefit enrollment, changing dependency status, insurance enrollment, including FMLA and assisted employees in signing up during open enrollment.
- My other duties included but were not limited to answering the switchboard, data entry, tag tracing, filing completed work orders, answering emails, sending quotes to vendors for sales and receiving sales orders to enter purchase orders.
- I also complete the general invoices to be approved by managers to be paid, total up and send to the corporate branch.
- I total the hours for temporary employees and salaried employees each week, send the information to the employment agencies, and file accordingly.
- I finalize bills of lading, scan and enter in material certifications, and perform various projects that my boss asks of me.
- I also make pick-up sheets and weekly pick up schedules for the drivers for buyouts and stock purchase orders that I enter in.
- I perform many other tasks as well such as communicating with the guys in the shop about material that needs to be found, and making sure material has been checked in and is on time.
- In charge of the AR and AP departments as well as performing any projects my manager needs help with.
- I received all invoices, investigate whether they have been paid or if we have received the material in question, run tapes on numerous batches and enter into the system.
- I ran numerous reports for AP & AR daily and weekly, and confirmed if the summaries were correct and true.
- I investigated any discrepancies, call on companies that are on the aging report to collect money, flag companies that I put on hold for non-payment status, communicate with sales, shipping, and administration on when companies are put on and taken off hold, run credit memos for companies we owe, or who have overpaid, answer numerous phone calls and emails for various requests including needing copies of invoices, discrepancies on a bill, etc.
- I make deposits for our company, run reports for month-end, and stay in close communication at all times with my manager and administration to ensure everything is turned in on a timely basis.
Office Clerk
4 Years 1 Month- Answered the phones, greeted clients, assisted with any questions or concerns they had, filed their information, light bookkeeping, auditing, distributed tax refund checks and papers for that year, scheduled appointments, filed all client information, ran errands and did anything else to make the boss's job easier to focus on the clients.
Education
Associates-Not completed - Accounting
GED
Skills
Payroll
Bookkeeping
Quickbooks
Accounts Payable
Accounting
Accounts Receivable
Budgeting
Excel
Microsoft Excel
Great Plains
Outlook
Receptionist
Credit
General Ledger Accounting
Account Reconciliation
Office Management
General Ledger Reconciliation
Journal Entries
Balance Sheet Reconciliation
Order Entry
Financial Report Writing
Sage
Bank Reconciliation
Data Entry
Financial Statement Preparation
Paychex
Human Resources
Benefits Administration
Financial Analysis
Tax Experience
GAAP
Languages
English - Expert
Spanish - Intermediate
Timeline
HR Manager
Rocknel Fastener
10.2022 - 05.2025Read More
Payroll Specialist
isolved
05.2022 - 10.2022Read More
Assistant Payroll Manager
Brittain Resorts & Hotels
12.2020 - 09.2022Read More
Accounting & Office Manager
Pietro Carnaghi USA Inc
07.2018 - 03.2020Read More
Payroll Assistant
Career Management Associates Inc
08.2015 - 07.2018Read More
Accounting/HR Assistant
Metals USA
02.2010 - 04.2015Read More
Office Clerk
Richmond Bookkeeping and Tax Service
01.2006 - 02.2010Read More
Rock Valley College
GED
Read More
Kaplan University
Associates-Not completed from Accounting
Read More