Jennifer L. Moyers
Omaha,NE
Summary
Professional with proven track record in office management, bringing robust organizational and coordination skills. Adept at streamlining processes, enhancing team collaboration, and ensuring smooth daily operations. Strong problem-solver with keen eye for detail, ready to adapt to evolving challenges and drive productivity. Known for reliability, effective communication, and fostering cohesive work environment.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Project Coordinator
Turner Construction
10.2017 - Current
- Provide customer service by responding in a timely and friendly manner to queries and requests from project managers related to project needs
- Collaborate with HR, jobsite supervisor / superintendents to schedule first day of work, new hire orientation, safety, IT (Computers, Phones), company credit cards, orientation, badging, PPE, placement of employee to jobsite locations / logistics, site introductions and team collaboration.
- Maintain training roster, employee location, employee contacts for hourly trades staff through Workforce Planning
- Coordinated logistics for training sessions, ensuring materials and resources were available.
- Assessed training needs through surveys and feedback to tailor programs effectively.
- Collaborated with department heads to align training initiatives with organizational goals.
- Maintained accurate records of employee participation in training events, tracking progress towards learning objectives.
- Assist with timesheets for weekly submission using Rhumbix
- Assist in processing invoices for payment related to equipment rentals, trade time billed at rates, and job pay applications to clients.
- Train others on administrative systems, workflow processes and practices.
- Process and reconcile expense reports for multiple executives.
- Facilitated team meetings to enhance collaboration and clarify project objectives.
- Submitted, tracked and maintained OCIP and CCIP submissions, and logs.
- Implemented process improvements that increased productivity across multiple projects.
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Maintained database and spreadsheets with accurate inventory and status.
- Developed and maintained detailed project documentation for compliance and reporting purposes.
- Attended on-site meetings with subcontractors and clients per month
- Coordinated training sessions for team members on safety, soft-skills and industry best practices to enhance overall productivity levels on job sites.
- Office supply inventory, ordering and stocking.
- Kitchen supply inventory, ordering and stocking
- Assisted with planning of staff team building, sitewide events and celebrations. Including development of onsite Recognition Program.
Administrative Assistant
Hausmann Construction
09.2016 - 10.2017
- Scheduling of meetings and travel for VP.
- Managed change orders, pay apps and maintaining of all heavy equipment billing and job site location.
- Follow up and communication regarding compliance reports and outstanding documents.
- Certificate of Insurance compliance with subcontractors.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Maintained inventory of office supplies and placed orders.
- Coordinated schedules and meetings, optimizing time management for executives and team members.
- Developed and maintained filing systems, improving document retrieval speed and organization.
- Assisted with budgeting processes, providing accurate data entry and expense tracking support.
- Implementation of Hausmann Healthy to motivate office employees to eat and maintain healthy lifestyle. Special projects as needed.
- Managed daily office operations, ensuring efficient workflow and timely completion of tasks.
Estimating Administrative Assistant
Aksarben Heating and Air
08.2013 - 10.2016
- Assistant to the Estimators and Draftsman in the commercial and residential department. Responsible for maintaining customer files, preparation of proposals, job files and all job data entry.
- Assist in drafting, proofing and editing; RFI’s, submittals, transmittals and subcontractor correspondence.
- Prepare Operation and Maintenance manuals for General Contractors and maintain current insurance and license requirements.
- Streamlined bid preparation processes for HVAC projects, enhancing overall efficiency.
- Coordinated communication between estimators and clients to clarify project specifications.
- Increased team productivity by providing administrative support to estimators, such as preparing meeting agendas and coordinating travel arrangements for site visits.
- Assisted in winning contracts by providing timely responses to client inquiries about bids and estimates.
- Optimized workflow within the estimating department by implementing efficient filing systems for both physical and electronic documents.
- Enhanced collaboration between departments by organizing and maintaining a centralized database of estimating documents.
- Assisted coworkers and staff members with special tasks on daily basis.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
Estimating Administrative Assistant
Hawkins Construction
01.2007 - 01.2009
- Assistant to Sr. Vice President and VP of Preconstruction.
- Responsible for preparation of all bid documents, legal ad placement for bidding, tracking of all subcontractors and updating and maintenance of subcontractor database.
- Managed documentation, job solicitations, and tracking of project estimates in company database.
- Responsible for attending pre-bid meetings and coordination of receiving bid documents.
- Responsible for completing and submission of all bid documents.
- Plan transmittals, submittals and all correspondences with subcontractors.
- Demonstrated adaptability when handling numerous projects concurrently while still meeting tight deadlines for bid submissions or cost analyses reports.
- Managed documentation and tracking of project estimates in company database.
Education
Bachelors Degree - Business Management
University of Phoenix
Associates Degree - Culinary Arts
Metro Community College
Bachelor of Arts - Leadership
Bellevue University
Bellevue, Nebraska, NE10-2026
Skills
- Skilled at prioritizing tasks simultaneously
- Strategic problem analysis
- Highly skilled in all aspects of computer knowledge; including Microsoft Office, Rhumbix, SAP, Concur, and many other computer programs
- Effective problem resolution
- Strong focus on accuracy
- Effective team coordination
- Problem-solving skills
- Flexible and adaptable
- Skill enhancement programs
Certification
- CNP - Certified Notary Public
Timeline
Project Coordinator
Turner Construction
10.2017 - Current
Administrative Assistant
Hausmann Construction
09.2016 - 10.2017
Estimating Administrative Assistant
Aksarben Heating and Air
08.2013 - 10.2016
Estimating Administrative Assistant
Hawkins Construction
01.2007 - 01.2009
Bachelors Degree - Business Management
University of Phoenix
Associates Degree - Culinary Arts
Metro Community College
Bachelor of Arts - Leadership
Bellevue University