JENNIFER POTTER
Licensed Community Association Manager & Realtor
Melbourne,FL
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
7
7
years of professional experience
2
2
Certifications
Work History
Executive Assistant /Licensed Realtor (Remote)
Brenda Donnelly Real Estate
04.2022 - 07.2025
- Oversaw marketing initiatives to increase profitability.
- Organized listing presentations to attract potential clients.
- Composed ad copy and social media marketing campaigns.
- Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
- Supported agents in managing multiple transactions simultaneously, ensuring deadlines were met consistently.
- Assisted clients in home staging and overall preparation for real estate sales process.
- Processed applications and paperwork in accordance with state and federal laws.
- Assisted in closing transactions smoothly by preparing necessary documentation and coordinating with attornies, title companies, lenders, and inspectors.
- Kept agents informed of potential new leads by monitoring MLS updates regularly to identify new opportunities within the local market.
- Coordinated appointments to show marketed properties.
- Performed market research and evaluated competitive property analysis to define competitive listing and sale prices.
- Played a pivotal role in successful closings by meticulously coordinating all necessary tasks with relevant parties involved, from contract signing to final walk-throughs.
- Organized and maintained property listings for easy access, leading to streamlined operations.
- Coordinated with photographers and staging professionals to prepare properties for sale, enhancing listing appeal.
- Prepared and maintained accurate property listings, sales contracts and closing documents.
- Designed and developed marketing materials for print, improving property visibility and attracting potential buyers.
- Improved office organization through the implementation of efficient filing systems, database management, and document preparation.
Community Association Manager/Property Manager
ICAMCO/Vesta Property Services
09.2018 - 04.2022
- Communicated with contractors and owners while offering strategic solutions to remedy problems.
- Coordinated with janitorial and engineering staff on maintenance and upkeep on a daily basis.
- Kept meticulous records of all correspondence between management and tenants.
- Coordinated communications between residents, board members, contractors, and staff to keep everyone informed about important updates or changes within the communities.
- Implemented preventive maintenance programs to prolong the lifespan of community assets and reduce repair costs.
- Assisted boards in updating governing documents to reflect current industry standards and legal requirements.
- Managed budgets for multiple communities, ensuring financial stability and proper allocation of funds.
- Developed and maintained strong relationships with vendors, resulting in cost-effective services for the associations.
- Oversaw successful community improvement projects, such as landscaping upgrades and facility renovations.
- Negotiated contracts with service providers, securing high-quality services at competitive prices for the associations managed.
- Coordinated with maintenance staff to ensure timely completion of repairs, minimizing downtime for tenants and maintaining property aesthetics.
Real Estate Assistant
Vacasa LLC
09.2019 - 03.2020
- Coordinated appointments to show marketed properties.
- Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
- Managed multiple projects simultaneously using organizational and analytical skills.
Education
Associate of Science - Creative Writing
University of the Arts London
01.2020
Social Media Marketing
Florida International University
01.2015
A.A - General Studies
College of the Florida Keys
01.2006
Skills
- Writing
- Social media management
- Email management
- Multitasking
- Effective communication
- Graphic Design
- Collaborator
- Schedule management
- Business administration
- Project management
- Thoroughness
- Transaction coordinator
Certification
Licensed Community Association Manager
Timeline
Executive Assistant /Licensed Realtor (Remote)
Brenda Donnelly Real Estate
04.2022 - 07.2025
Real Estate Assistant
Vacasa LLC
09.2019 - 03.2020
Community Association Manager/Property Manager
ICAMCO/Vesta Property Services
09.2018 - 04.2022
Social Media Marketing
Florida International University
A.A - General Studies
College of the Florida Keys
Associate of Science - Creative Writing
University of the Arts London