Jennifer Stocks
McMinnville,OR
Summary
Detail-oriented Accounts Payable Specialist skilled in handling diverse range of accounts payable functions with accuracy, efficiency, and sound judgment. Adept at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Accustomed to delivering superior performance in autonomous or team-focused environments. Diligent worker with solid background in managing accounts payable processes. Proven track record of accurately processing invoices and maintaining strong vendor relationships. Demonstrated ability in using advanced accounting software and adhering to strict deadlines. Equipped with strong problem-solving abilities, willingness to learn, and excellent communication skills. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.
Overview
24
24
years of professional experience
Work History
Accounts Payable Specialist
The Springs Living, LLC
02.2022 - Current
- Received and processed over 500 invoices per week.
- Confirmed billing information and tracked approvals and payments.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Updated vendor information regularly, ensuring accurate contact details and remit information for prompt payments.
- Maintained compliance with internal controls and external regulations related to accounts payable processes.
- Improved cash flow management by negotiating favorable payment terms with suppliers.
- Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
- Entered figures using 10-key calculator to compute data quickly.
- Input financial data and produced reports using Yardi.
- Excellent communication skills, both verbal and written.
- Proven ability to learn quickly and adapt to new situations.
- Skilled at working independently and collaboratively in a team environment.
- Self-motivated, with a strong sense of personal responsibility.
- Worked well in a team setting, providing support and guidance.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Passionate about learning and committed to continual improvement.
- Managed time efficiently in order to complete all tasks within deadlines.
- Organized and detail-oriented with a strong work ethic.
- Paid attention to detail while completing assignments.
- Strengthened communication skills through regular interactions with others.
- Learned and adapted quickly to new technology and software applications.
- Developed and maintained courteous and effective working relationships.
Office Manager
Nice Electric Co., Inc.
06.2002 - 01.2022
- Processed all A/R and A/P throughout the month.
- Logged timekeeping records and processed Payroll in house weekly.
- Prepared quarterly and annual income statements and tax returns.
- Researched and obtained government construction permit, and facilitated necessary inspections.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Used industry expertise, customer service skills and analytical nature to resolve customer concerns and promote loyalty.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly.
- Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
- Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
- Handled sensitive employee and client information with utmost confidentiality, maintaining trust and integrity.
- Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.
- Increased customer satisfaction by developing effective client feedback system that led to service improvements.
- Enhanced office operational efficiency by streamlining filing systems, resulting in easier access to critical documents.
Financial Aid Specialist
Linfield College
08.2001 - 05.2002
- Improved student satisfaction with financial aid services by promptly addressing concerns and offering personalized assistance.
- Reviewed initial financial aid applications for accuracy and compliance with reporting standards.
- Processed loan applications and monitored progress from start to finish.
- Helped college students obtain financial aid through loan programs.
- Assisted customers with completing loan applications and other paperwork.
- Ensured compliance with state, federal, and institutional regulations governing the distribution of financial aid by maintaining up-to-date knowledge of all relevant policies and procedures.
- Maintained accurate records of all financial transactions related to student accounts, ensuring timely reconciliation during audits or reviews.
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Proven ability to learn quickly and adapt to new situations.
- Excellent communication skills, both verbal and written.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Passionate about learning and committed to continual improvement.
- Learned and adapted quickly to new technology and software applications.
- Developed and maintained courteous and effective working relationships.
Adult Degree Program Receptionist
Linfield College
08.2000 - 08.2001
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Corresponded with clients through email, telephone, or postal mail.
- Answered central telephone system and directed calls accordingly.
- Organized, maintained and updated information in computer databases.
- Responded to inquiries from callers seeking information.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
- Cultivated positive relationships with clients through professional demeanor and excellent interpersonal skills.
- Collected and distributed messages to team members and managers to support open communication and high customer service.
- Answered phone promptly and directed incoming calls to correct offices.
- Handled sensitive information with discretion while maintaining strict confidentiality standards.
- Demonstrated strong multitasking abilities while managing numerous tasks simultaneously under tight deadlines.
Education
Bachelor of Science - Business Administration And Entrepreneurship
University of Oregon
Eugene, OR06-1999
Skills
- Payment Processing
- Entry verification
- Data entry
- Invoice Processing
- Payroll Administration
- Financial Reporting
- W-2, 1099 Preparation
- Yardi / Other CRM experience
- Extremely Proficient in Quickbooks, Microsoft applications, Google applications
- Statement Reconciliation
- Vendor and Customer Relations
Cooking, Video Games, Golf, TV & Movies
Passionate cook when I have time, lifetime golfer, like to watch and discuss TV, Movies, Streaming Videos, and enjoys easygoing video games & puzzles.
Timeline
Accounts Payable Specialist
The Springs Living, LLC
02.2022 - Current
Office Manager
Nice Electric Co., Inc.
06.2002 - 01.2022
Financial Aid Specialist
Linfield College
08.2001 - 05.2002
Adult Degree Program Receptionist
Linfield College
08.2000 - 08.2001
Bachelor of Science - Business Administration And Entrepreneurship
University of Oregon
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