Microsoft Office Suite
Jennifer Stokes
Tallahassee,FL
Summary
Detail-oriented and experienced legal professional with over 15 years of progressive experience in legal support, litigation assistance, and records management within government agencies and insurance. Proven ability to manage legal documentation, court filings, and administrative processes with precision and confidentiality. Adept at working with attorneys, court officials, and external agencies to support legal operations. Notary Public and certified Mobile Signing Agent.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Records Administrator
Citizens Property Insurance
04.2023 - Current
- Provide executive-level administrative and litigation support to legal and compliance departments.
- Manage subpoena processing and legal correspondence, coordinate with legal counsel, executives, and insurance adjusters.
- Oversee the government records lifecycle and ensure compliance with Florida retention schedules.
- Design and implement workflows for legal document production, ensuring compliance with legal standards and deadlines.
- Conduct compliance and records training across departments.
Mobile Signing Agent
OnPoint Notary
06.2021 - Current
- Supported executive meetings, maintained official records, and performed research on legal functions.
- Confirmed that signers had read through and understood the contents of the documents before signing them.
- Followed up on any discrepancies or errors found in loan documentation.
- Ensured proper completion of all paperwork, including notarizing signatures.
- Served as an impartial witness during document signings.
- Performed a variety of administrative tasks such as filing, faxing, scanning, and copying.
- Traveled to various locations to perform document signings for clients as needed.
Paralegal Specialist
Department of Corrections
04.2020 - 04.2023
- Supported attorneys with complex litigation, case preparation, and discovery for high-profile cases.
- Drafted legal pleadings, assisted in hearings, depositions, and maintained legal calendars.
- Filed court documents with the clerk’s offices and monitored procedural deadlines.
- Managed public records requests with Adobe and GovQA; redacted sensitive data in compliance with legal standards.
- Served as liaison between legal, court, and external contacts with professionalism and confidentiality.
Legal Administrative Assistant I
Department of Family & Children Services
10.2012 - 04.2020
- Provided comprehensive legal support, including trial exhibit preparation, e-filing, and case file digitization.
- Maintained litigation calendars and coordinated attorney schedules.
- Handled public records requests and redacted confidential information.
- Acted as administrative liaison between legal staff and external agencies.
- Performed certified Notary Public duties.
Regulatory Specialist I
Department of Health
06.2007 - 10.2012
- Coordinated regulatory compliance operations for licensed entities and internal procedures.
- Investigated complaints and maintained records for compliance enforcement.
- Drafted and reviewed regulatory correspondence.
- Supported executive meetings, maintained official records, and performed legal research.
Education
Legal Secretary Certificate -
Purdue University Global
West Lafayette, IN12.2021
Associate of Science - Professional Studies
Purdue University Global
West Lafayette, IN06.2022
Skills
- Legal Document Preparation
- Litigation Support & Case Management
- Court Filing (State & Federal)
- Public Records & Redactions
Certification
Florida Certified Record Manager: Florida Records Management Association: May 2025
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeWork Location
RemoteImportant To Me
Work-life balanceFlexible work hoursSoftware
Adobe Pro
GovQa
Interests
Document management and legal technology
Affiliations
- Notary Public, State of Florida
Timeline
Records Administrator
Citizens Property Insurance
04.2023 - Current
Mobile Signing Agent
OnPoint Notary
06.2021 - Current
Paralegal Specialist
Department of Corrections
04.2020 - 04.2023
Legal Administrative Assistant I
Department of Family & Children Services
10.2012 - 04.2020
Regulatory Specialist I
Department of Health
06.2007 - 10.2012
Associate of Science - Professional Studies
Purdue University Global
Legal Secretary Certificate -
Purdue University Global
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