Summary
Overview
Work History
Education
Skills
Timeline
Generic

Jennifer (Jen) Ugol

Ruskin

Summary

Dedicated and detail-oriented, multi-talented coordinator/assistant with a proven track record in supporting recruitment and human resources functions. Possessing a solid understanding of HR processes and a commitment to fostering a positive candidate experience. Adept at handling administrative tasks, coordinating interviews and meetings, and ensuring seamless communication between candidates and hiring teams.


Known for maintaining confidentiality, exceptional organizational skills, and a proactive approach to problem-solving. Eager to contribute my skills in talent acquisition and HR support to help drive organizational success.

Overview

7
7
years of professional experience

Work History

Recruiting Coordinator

Booz Allen Hamilton
08.2024 - Current
  • Coordinated candidate interviews (~30/week) with hiring managers, ensuring a smooth and efficient interview process for all parties involved
  • Optimized calendar management for executives by scheduling interviews strategically while considering priorities and minimizing conflicts.
  • Enhanced candidate experience by streamlining interview scheduling processes.
  • Improved candidate experience by providing timely updates throughout the recruitment process, resulting in positive feedback from applicants.

Administrative Assistant

Mint Condition Services
12.2023 - 08.2024
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.

HR/Recruiting Assistant

Tyto Athene
06.2022 - 12.2023
  • Maintained and organized electronic files for applicants and tracked feedback created throughout interview process.
  • Updated candidate profiles using ADP Workforce Now and ADP Recruiting Management
  • Assisted with recruitment efforts, including job postings, resume screening, and scheduling interviews
  • Facilitated background checks and reference verifications in compliance with local employment laws.
  • Managed applicant tracking system, ensuring accurate data entry and timely updates in the recruitment pipeline.
  • Responded to employee inquiries regarding benefits and other HR topics.
  • Processed documentation for employee actions such as new hires, grievance resolutions and terminations.
  • Developed and maintained HR policies and procedures.
  • Helped employees register for benefits programs using online portals.
  • Conducted exit interviews with terminated employees.

Administrative Assistant

Tyto Athene
03.2020 - 12.2023
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
  • Conducted research for project proposals, compiling information that supported winning bids.
  • Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Assisted in payroll processing, ensuring timely and accurate compensation for all employees.

Payroll Associate

Global Wireless Solutions
12.2017 - 03.2020
  • Reduced errors in payroll records by diligently reviewing and verifying employee information.
  • Stayed up-to-date on relevant tax laws, ensuring accurate withholding calculations for federal and state taxes.
  • Assisted with audit preparations, maintaining clear documentation of all payroll transactions.
  • Streamlined payroll processing by implementing efficient data management and accurate calculations.
  • Resolved payroll discrepancies promptly, addressing employee concerns efficiently and professionally.
  • Developed strong working relationships with colleagues across departments, fostering a positive work environment.
  • Supported team members during peak periods, demonstrating adaptability and strong collaboration skills.
  • Maintained confidentiality of sensitive employee information, adhering to strict privacy guidelines.
  • Consistently met deadlines even under high-pressure situations, displaying exceptional time-management skills.
  • Tracked employee vacation, sick and personal time.

Education

No Degree - General Studies

Northern Virginia Community College
Northern Virginia
01.2013

High School Diploma -

Chantilly High School
Chantilly, Virginia
06.2008

Skills

  • Expert with MS Office Suite / MS 365
  • Applicant tracking systems (ADP, Workday)
  • Calendar management
  • Confidentiality
  • Sensitive information handling
  • Data entry
  • Recruitment processes
  • Administrative skills
  • Onboarding coordination
  • Tracking spreadsheets
  • New hire onboarding
  • Project management
  • Documentation and recordkeeping

Timeline

Recruiting Coordinator

Booz Allen Hamilton
08.2024 - Current

Administrative Assistant

Mint Condition Services
12.2023 - 08.2024

HR/Recruiting Assistant

Tyto Athene
06.2022 - 12.2023

Administrative Assistant

Tyto Athene
03.2020 - 12.2023

Payroll Associate

Global Wireless Solutions
12.2017 - 03.2020

No Degree - General Studies

Northern Virginia Community College

High School Diploma -

Chantilly High School
Jennifer (Jen) Ugol