Jennifer (Jen) Ugol
Ruskin
Summary
Dedicated and detail-oriented, multi-talented coordinator/assistant with a proven track record in supporting recruitment and human resources functions. Possessing a solid understanding of HR processes and a commitment to fostering a positive candidate experience. Adept at handling administrative tasks, coordinating interviews and meetings, and ensuring seamless communication between candidates and hiring teams.
Known for maintaining confidentiality, exceptional organizational skills, and a proactive approach to problem-solving. Eager to contribute my skills in talent acquisition and HR support to help drive organizational success.
Overview
7
7
years of professional experience
Work History
Recruiting Coordinator
Booz Allen Hamilton
Remote
08.2024 - Current
- Coordinated candidate interviews (~30/week) with hiring managers, ensuring a smooth and efficient interview process for all parties involved
- Optimized calendar management for executives by scheduling interviews strategically while considering priorities and minimizing conflicts.
- Enhanced candidate experience by streamlining interview scheduling processes.
- Improved candidate experience by providing timely updates throughout the recruitment process, resulting in positive feedback from applicants.
Administrative Assistant
Mint Condition Services
Remote
12.2023 - 08.2024
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
HR/Recruiting Assistant
Tyto Athene
Remote
06.2022 - 12.2023
- Maintained and organized electronic files for applicants and tracked feedback created throughout interview process.
- Updated candidate profiles using ADP Workforce Now and ADP Recruiting Management
- Assisted with recruitment efforts, including job postings, resume screening, and scheduling interviews
- Facilitated background checks and reference verifications in compliance with local employment laws.
- Managed applicant tracking system, ensuring accurate data entry and timely updates in the recruitment pipeline.
- Responded to employee inquiries regarding benefits and other HR topics.
- Processed documentation for employee actions such as new hires, grievance resolutions and terminations.
- Developed and maintained HR policies and procedures.
- Helped employees register for benefits programs using online portals.
- Conducted exit interviews with terminated employees.
Administrative Assistant
Tyto Athene
Herndon, USA (Remote After Jan 2022)
03.2020 - 12.2023
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Conducted research for project proposals, compiling information that supported winning bids.
- Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
- Assisted coworkers and staff members with special tasks on daily basis.
- Volunteered to help with special projects of varying degrees of complexity.
- Assisted in payroll processing, ensuring timely and accurate compensation for all employees.
Payroll Associate
Global Wireless Solutions
Dulles, USA
12.2017 - 03.2020
- Reduced errors in payroll records by diligently reviewing and verifying employee information.
- Stayed up-to-date on relevant tax laws, ensuring accurate withholding calculations for federal and state taxes.
- Assisted with audit preparations, maintaining clear documentation of all payroll transactions.
- Streamlined payroll processing by implementing efficient data management and accurate calculations.
- Resolved payroll discrepancies promptly, addressing employee concerns efficiently and professionally.
- Developed strong working relationships with colleagues across departments, fostering a positive work environment.
- Supported team members during peak periods, demonstrating adaptability and strong collaboration skills.
- Maintained confidentiality of sensitive employee information, adhering to strict privacy guidelines.
- Consistently met deadlines even under high-pressure situations, displaying exceptional time-management skills.
- Tracked employee vacation, sick and personal time.
Education
No Degree - General Studies
Northern Virginia Community College
Northern Virginia01.2013
High School Diploma -
Chantilly High School
Chantilly, Virginia06.2008
Skills
- Expert with MS Office Suite / MS 365
- Applicant tracking systems (ADP, Workday)
- Calendar management
- Confidentiality
- Sensitive information handling
- Data entry
- Recruitment processes
- Administrative skills
- Onboarding coordination
- Tracking spreadsheets
- New hire onboarding
- Project management
- Documentation and recordkeeping
Timeline
Recruiting Coordinator
Booz Allen Hamilton
08.2024 - Current
Administrative Assistant
Mint Condition Services
12.2023 - 08.2024
HR/Recruiting Assistant
Tyto Athene
06.2022 - 12.2023
Administrative Assistant
Tyto Athene
03.2020 - 12.2023
Payroll Associate
Global Wireless Solutions
12.2017 - 03.2020
No Degree - General Studies
Northern Virginia Community College
High School Diploma -
Chantilly High School