Jessica Bullard
Bloomington,MN
Summary
Organized and proactive executive assistant with extensive experience supporting senior leadership. Expertise in calendar management, travel coordination, expense reporting, and handling confidential communications. Proven ability to anticipate needs, manage competing priorities, and enhance administrative efficiency.
Overview
7
7
years of professional experience
Work History
Executive Assistant
Wilson-McShane Corporation
Bloomington, MN
02.2023 - Current
- Manage complex calendar of appointments, meetings, and travel arrangements for executive team to ensure efficient scheduling.
- Manage travel arrangements while ensuring adherence to company policies and preferences.
- Draft internal and external communications to facilitate clear and professional dialogue.
- Coordinate company events through collaboration with vendors and stakeholders for successful execution.
- Assist during meetings through meticulous note-taking and timely distribution of minutes.
- Create reports, presentations, agendas, and minutes to support executive team objectives and enhance meeting effectiveness.
Administrative Assistant
Wilson-McShane Corporation
Bloomington, MN
02.2022 - 02.2023
- Directed daily communication and managed executive schedules.
- Organized meetings, crafted agendas, and recorded minutes for key discussions.
- Coordinated travel accommodations and communicated details to relevant staff for seamless travel arrangements.
- Streamlined and upheld filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Streamlined file organization to facilitate quick access and management.
- Created spreadsheets to track and analyze key performance metrics.
- Sent reports via fax to ensure timely delivery.
- Digitized documents by scanning for improved archiving.
Receptionist
Wilson-McShane Corporation
Bloomington, Minnesota
04.2019 - 02.2022
- Managed incoming calls, recorded messages, and routed them to designated departments, ensuring efficient communication flow.
- Welcomed visitors and directed them to appropriate personnel, enhancing guest experience.
- Guided new staff in phone system operations and customer service standards to support onboarding process.
- Conducted data entry operations across various computer systems accurately and swiftly.
Education
High School Diploma -
John F. Kennedy High School
Bloomington, Minnesota06-2016
Skills
- Support for C-level executives
- Travel coordination and event planning
- Time and calendar management
- Office administration
- Microsoft Office proficiency
- Problem solving
- Attention to detail
- Professionalism and adaptability
Timeline
Executive Assistant
Wilson-McShane Corporation
02.2023 - Current
Administrative Assistant
Wilson-McShane Corporation
02.2022 - 02.2023
Receptionist
Wilson-McShane Corporation
04.2019 - 02.2022
High School Diploma -
John F. Kennedy High School