Jessica E. Pino
Newport Beach,CA
Summary
Seasoned Executive Legal Assistant with a proven track record at Allergan, adept in senior executive support and office management. Expertise in detailed legal preparations and travel coordination, enhancing office efficiency and client satisfaction. Demonstrates exceptional calendar management and organizational skills, significantly improving workflow processes.
Overview
14
14
years of professional experience
Work History
Executive Assistant
Allergan
Irvine, CA
09.2013 - 09.2014
- Manages calendars for all group members; schedules and organizes meetings, travel, conferences, and appointments; prepares all relevant meeting materials and presentations, follows up on agenda items; coordinates VP and General Counsel’s mailings, fax distributions, and other communications
- Detailed travel arrangements (domestic and international), prepares expense reports; travel reimbursements; maintains subscriptions and memberships related to the General Counsel; answers telephones and maintains databases; assists General Counsel with other special projects and duties as assigned
Executive Legal Assistant
Murtaugh, Meyer, Nelson & Treglia, LLP
Irvine, CA
12.2011 - 09.2013
- Assisting two senior partners in all areas of their practice, including legal, secretarial, administrative, accounting, billing and special projects
- Detailed travel arrangements, including reimbursement expenses
- Detailed preparation of legal pleadings and forms, specializing in civil litigation, insurance defense, estate planning, business transactions, corporate organization and construction defect
- General assistant duties, including, but not limited to: word processing, preparing and processing correspondence, emails, memos, pleadings, reports
- Contacting clients, scheduling appointments and deadlines, maintaining calendars, maintaining data bases, organizing and maintaining client files
- Client and case research, internet research, legal research, trial preparation
Executive Legal Assistant
Hall & Evans, LLP
Denver, CO
04.2010 - 11.2011
- Assisting one partner, chairman of the Design and Construction Practice Group in all areas of his practice, including administrative, accounting and billing, legal assistance and special projects such as legal compendiums and speaking engagements
- Detailed preparation of legal pleadings and forms, specializing in civil litigation, insurance defense and construction defect
- General assistant duties, including, but not limited to: word processing, preparing and processing correspondence; client billing for the construction department, processing expert and third party invoices, deductible tracking
- Contacting clients, scheduling appointments and deadlines, maintaining calendars, detailed travel arrangements, maintaining data bases, organizing and maintaining client files
- Court filings and process of service
- Client and case research, internet research, legal research, trial preparation
Executive Legal Assistant
Tyson & Mendes, LLP
La Jolla, CA
06.2008 - 08.2009
- Detailed preparation of legal pleadings and forms, specializing in civil litigation, insurance defense and construction defect
- Assisting three associate attorneys and one partner including coordinating and maintaining calendars for all three, including travel arrangements
- General assistant duties, including, but not limited to; word processing, preparing and processing correspondence
- Contacting clients, scheduling appointments and deadlines, maintaining data bases, organizing and maintaining client files
- Court filings and process of service
- Client and case research, internet research, legal research, trial preparation
- Heavy client contact, assisting in all aspects of transactions, litigation, and all general client matters
- Internet research; legal research
Office Manager / Executive Legal Assistant
Smylie & Van Dusen
San Diego, CA
06.2000 - 05.2008
- Work directly with the company partners to meet the staffing, equipment, and organizational needs of the firm
- Management of office staff, human resources, office systems, inventory control and analysis, company finance control
- General accounting responsibilities including but not limited to client billing, accounts payable, accounts receivable, payroll, banking and office inventory control
- General legal assistant duties, including, but not limited to; word processing, filing, notarizing client documents, answering telephones, contacting clients, scheduling appointments and deadlines, coordinating and maintaining calendars, maintaining data bases, organizing and maintaining client files
- Detailed preparation of legal pleadings and forms, specializing in estate planning, real estate transactions, civil litigation and corporate law
- Prepare and review corporate filings, real estate transactions and estate planning documents and file with appropriate agencies
- Coordinating travel arrangements and allocating travel reimbursements accordingly
Education
Bachelor of Arts - History
California State University at San Marcos
San Marcos, CA05.2004
Semester at Sea -
University of Pittsburgh
12.2002
Skills
Senior Executive Support
Calendar Management
Office Systems Implementation
Travel Coordination
General Accounting Practices
Detailed Legal Preparations
Office Management
Outlook Express
References
References available upon request.
Timeline
Executive Assistant
Allergan
09.2013 - 09.2014
Executive Legal Assistant
Murtaugh, Meyer, Nelson & Treglia, LLP
12.2011 - 09.2013
Executive Legal Assistant
Hall & Evans, LLP
04.2010 - 11.2011
Executive Legal Assistant
Tyson & Mendes, LLP
06.2008 - 08.2009
Office Manager / Executive Legal Assistant
Smylie & Van Dusen
06.2000 - 05.2008
Bachelor of Arts - History
California State University at San Marcos
Semester at Sea -
University of Pittsburgh
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