Jessica Grant

* Effectively provides high-level support to 23 faculty members, 22 staff members and 185 graduate and undergraduate students in the chemistry department

* Serving as an initial and main point of contact in the main office

* Coordinating with student groups and faculty members to plan and establish special seminars, symposiums, visitation weekends for prospective students, and all Chemistry/ CBI events

* Maintains and demonstrates current knowledge of changing university/department policies, laws, and procedures to ensure all students, faculty, staff, and visitors are within compliance

* Effectively serves as point of contact for faculty, students, and staff to promote internal and external representation of the department

* Managing, reconciling and allocating cost to both non-sponsored and sponsored accounts related to academic operations through SAP for 185 students, 23 faculty members, and 22 staff members

* Processing reimbursements per university guidelines for JHU and non-JHU personnel, professors, students, and visitors promptly

* Coordinating and executing department events for graduate and undergraduate students, faculty, staff, and guests ranging between 50-250 attendees

* Monitoring and collaborating with the department chair and faculty to submit chemistry department undergraduate and graduate course maintenance for an average of 25 courses each semester (spring, fall, intersession and summer)

* Organize and maintain electronic files. Assure that materials are accessible in a timely manner and kept confidential.

* Track CBI and Chemistry student’s academic progress and confirm students have fulfilled academic requirements.

* Create and send out academic standing letters to Chemistry and CBI students.

* Coordinate first year research rotations for CBI students.

* Coordinate Chemistry and CBI students’ thesis defenses and confirming all required paperwork is accurate.

* Completing the electronic Expected to Graduate List (via OneDrive) for each conferral date.

* Schedule surgeries for 50+ surgeons within three locations of Wilmer

* Ensure all required task lists are completed by patient prior to surgery through effective communication

* Provide patient education for the surgical process

* Facilitate combined surgeries with different departments across the hospital system

* Maintain communication across medical specialties for special procedures

* Provide training for new staff schedulers

* Follow through with clerical duties including payments, documentation, and insurance authorization

* Help manage doctor’s OR schedules and patients

*Outlook calendar/schedule maintenance