Jessica Gutierrez
Bakersfield,CA
Summary
Dedicated office management professional with extensive experience in diverse administrative, technical, and support tasks. Forward-thinking professional in the education field for over 11 years, consistently striving for excellence. Exceptional organizational skills and effective communication. Demonstrates honesty, dependability, and strong leadership qualities. Adaptable and flexible, able to navigate challenges. Trusted for punctuality, determination, and a team-oriented approach. Committed to ethical practices and driven by goal achievement.
Overview
11
11
years of professional experience
Work History
Accounting Tech III
Bakersfield City School District
07.2022 - Current
- Reconciled district's health benefits and life insurance accounts.
- Proficient in managing a variety of budget and accounting records and reports pertaining to one or more of the following: revenue, expenditures, attendance, payroll, accounts payable, accounts receivable and general accounting
- Assist in preparation of budget reports or financial records
- Proficient in Smartetools HR, Smartetools Finance, and QSS
- Proficient in reconciling health benefits for all employees
- Responsible in helping new employees, and retirees with benefit questions
- Proven ability to learn quickly and adapt to new situations.
- Worked well in a team setting, providing support and guidance.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Managed time efficiently in order to complete all tasks within deadlines.
- Processed enrollment paperwork and benefits forms.
- Maintained confidentiality of all employee information.
Accounting Tech I
Bakersfield City School District
12.2021 - 07.2022
- Responsible for gathering, assembling, checking and filing budget and financial data
- Proficient in managing a variety of budget and accounting records and reports pertaining to one or more of the following: revenue, expenditures, attendance, payroll, accounts payable, accounts receivable and general accounting
- Assist in preparation of budget reports or financial records
- Proficient in Smartetools HR, Smartetools Finance, and Aeries
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Paid attention to detail while completing assignments.
- Proved successful working within tight deadlines and a fast-paced environment.
- Maintained payroll information by calculating, collecting, and entering data.
- Processed new hire paperwork and documents.
- Verified timekeeping records and handled any discrepancies with employees.
- Maintained confidentiality of employee records and payroll information.
- Assisted new hires with onboarding paperwork related to direct deposit setup, tax forms, and benefit enrollment.
- Resolved issues arising from incorrect payments or missing information by collaborating with managers to gather necessary details promptly.
School Secretary
Bakersfield City School District
11.2020 - 12.2021
- Responsible for managing and maintaining student's records in an organized manner
- Proficient in Smartetools, TipWeb, Payroll, Textbook Inventory, IT and Maintenance Work Orders, Enrollment, Filing, Record Keeping, Training New Employees, Smartfind Express, Create Requisitions, Effectively Maintain Student and Staff Records, Scanning, Monitor School Budget, Maintain Confidentiality, Assist at the Front Counter, First Aid and CPR trained, Operate Office Machines, and Assist Staff
- Maintained a welcoming atmosphere in the front office by greeting visitors professionally and addressing their inquiries promptly.
- Coordinated substitute teacher placements to minimize disruptions in classroom instruction.
- Safeguarded student health records in accordance with legal requirements, ensuring confidentiality at all times.
- Enhanced communication between parents, teachers, and administrators through effective scheduling of meetings and events.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Wrote and proofread error-free letters, memoranda and other business correspondence.
- Managed filing system, entered data and completed other clerical tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
School Clerk
Bakersfield City School District
02.2019 - 11.2020
- Responsible for managing and maintaining student's records in an organized manner
- Proficient in Aeries, Smartetools, TipWeb, Payroll, IT and Maintenance Work Orders, Enrollment, Filing, Record Keeping, Training New Employees, Smartfind Express, Effectively Maintain Student Records, Scanning, Maintain Confidentiality, Assist at the Front Counter, First Aid and CPR trained, Operate Office Machines, and Assist Staff, Students and Parents with questions and other needs
OFFICE ASSISTANT
Bakersfield City School District
08.2017 - 02.2019
- Maintained a clean and organized front office area, contributing to positive first impressions for visitors entering the school building.
- Ensured smooth running of the front office, addressing inquiries from students, staff, and visitors promptly and professionally.
- Maintained confidentiality by securely handling sensitive information related to student grades, disciplinary actions, and personal data.
- Contributed to a safe learning environment by monitoring students during lunchtime and recess periods.
- Enhanced parent-teacher communication by assisting with Parent-Teacher conferences and acting as a liaison between faculty and parents.
- Improved efficiency of report card distribution process through timely preparation of printed materials for teachers'' completion.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Special Education Paraprofessional
Bakersfield City School District
03.2014 - 03.2017
- Developed strong rapport with students by demonstrating empathy, patience, and understanding during daily interactions both inside and outside the classroom setting.
- Managed challenging behaviors using de-escalation techniques to maintain a safe and productive learning environment for all students involved.
- Assisted in the implementation of effective behavior management techniques, resulting in a more focused and positive classroom environment.
- Collaborated with teacher to create customized classroom environment integral to students' needs.
- Monitored student classroom and outdoors activities to promote student safety.
- Maintained positive attitude and affirmatively communicated with each student.
- Delivered personalized educational, behavioral, and emotional support to individual students to enable positive learning outcomes.
Education
Tier 1 & Tier ll - Bilingual Proficiency Certificate
Bakersfield College
BAKERSFIELD, CA 03.2025
Bachelor Of Liberal Studies - Liberal Studies
California State University , Bakersfield
Bakersfield , CA08.2024
A.S - Early Childhood Education
Bakersfield College
BAKERSFIELD, CA 01.2019
A.A - Liberal Arts/Science
Bakersfield College
BAKERSFIELD, CA 01.2019
Skills
- Friendly, positive attitude
- Teamwork and collaboration
- Customer service
- Problem-solving
- Multitasking
- Critical thinking
- Calm under pressure
- Decision-making
Professional Development
- Smartee HR (Payroll, Personnel Requisitions, Extra Time Requisitions, Purchasing Requisitions)
- Smartee Finance (Accounts Payable, Budgets)
- Smartfind
- QSS
- Aeries
- Microsoft Word
- Microsoft Excel
- Microsoft Powerpoint
- Google Docs
- Outlook Calendars
Languages
Spanish
Full Professional
Timeline
Accounting Tech III
Bakersfield City School District
07.2022 - Current
Accounting Tech I
Bakersfield City School District
12.2021 - 07.2022
School Secretary
Bakersfield City School District
11.2020 - 12.2021
School Clerk
Bakersfield City School District
02.2019 - 11.2020
OFFICE ASSISTANT
Bakersfield City School District
08.2017 - 02.2019
Special Education Paraprofessional
Bakersfield City School District
03.2014 - 03.2017
Tier 1 & Tier ll - Bilingual Proficiency Certificate
Bakersfield College
Bachelor Of Liberal Studies - Liberal Studies
California State University , Bakersfield
A.S - Early Childhood Education
Bakersfield College
A.A - Liberal Arts/Science
Bakersfield College
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