JESSICA PEREIRA
Miami,FL
Summary
Executive/Personal Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense reporting, schedule and event coordination, project management. Detail-oriented expertly assists executive team using exceptional communication and organizational skills.
Overview
9
9
years of professional experience
Work History
Assistant of Finance and Book Keeping
Parallel Projects
01.2024 - Current
- Generated invoices accurately and promptly for goods/services provided
- Managed vendor payment processing and ensured timely disbursements
- Verified invoices against purchase orders and contracts for accuracy
- Resolved discrepancies and issues related to invoices and payments
- Maintained organized records of invoices, payments, and vendor communications
- Ensured compliance with company policies and financial regulations during payment processing
- Collaborated with procurement and finance teams to streamline invoicing and payment workflows
- Utilized accounting software Quickbooks for invoicing and payments.
Personal Assistant to the Chief Executive Officer
JGlobal Energy LLC
05.2023 - 08.2023
- Expense reports
- Prepared agendas and managed schedule for CEO
- Oversaw payroll by reviewing timesheets
- Managed household budget by paying bills and making purchases.
Patient Specialist
Dentalvana LLC
08.2020 - 02.2021
- Management of software and all its capabilities concerning financials, scheduling and reporting
- Treatment plan coordinator
- Appoint patients and Doctors’ schedule
- Run accounts receivable reports and end of day reports
- Verified patient insurance eligibility and entered patient information into system
- Answered incoming calls, scheduled appointments and filed medical records
- Provided excellent customer service to patients and medical staff
- Greeted and assisted patients with check-in procedures.
Executive Assistant to the President
Pashal Rentals
06.2016 - 03.2020
- Assistance for the President and Directors
- Managing files, monitoring confidential documents, purchase for all department
- Booking tickets and hotels
- Guide to applying for foreign visas and passports
- Processed travel expenses and reimbursements for executive team and senior management group
- Organized and coordinated conferences and monthly meetings
- Handled confidential and sensitive information with discretion and tact
- Used advanced software to prepare documents, reports, and presentations
- Answered high volume of phone calls and email inquiries.
Executive Assistant
Bright.com
04.2015 - 06.2016
- General managing activities comprising the HR and financial department
- Private assistance in management and control of personal payments and monthly bills of the President and his relatives
- Management of domestic employees including hiring, work schedules, payrolls and dismissals
- Corporate assistance in management of business insurances and contracts with service providers
- Management of calendar, scheduling meetings and appointments and coordinating travel arrangements for President and his relatives.
Education
Bachelor of Business Administration -
Faculdades Metropolitanas Unidas - Sao Paulo, Brazil
06.2016
Associate Degree in Logistics -
SENAC SAO PAULO - Sao Paulo, Brazil
07.2011
Skills
- Coordinate Travel Arrangements
- Project Management
- Accounts Payable and Accounts Receivable
- Household Management
- Reports and Financial Statements
- Executive Calendars
- Reimbursement Management
- Problem Resolution
- Microsoft Office 365
- Conflict Management
- Confidentiality and Discretion
Languages
Portuguese
Native or Bilingual
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Assistant of Finance and Book Keeping
Parallel Projects
01.2024 - Current
Personal Assistant to the Chief Executive Officer
JGlobal Energy LLC
05.2023 - 08.2023
Patient Specialist
Dentalvana LLC
08.2020 - 02.2021
Executive Assistant to the President
Pashal Rentals
06.2016 - 03.2020
Executive Assistant
Bright.com
04.2015 - 06.2016
Bachelor of Business Administration -
Faculdades Metropolitanas Unidas - Sao Paulo, Brazil
Associate Degree in Logistics -
SENAC SAO PAULO - Sao Paulo, Brazil