Jessica Ramil
Summary
Analytical finance professional with 6+ years of experience in procurement processing, budget management, and compliance review. Highly adaptable and detail-oriented, with a commitment to continuous learning to enhance task execution and team collaboration. Known for maintaining excellent customer service while thriving in fast-paced, dynamic work environments.
Overview
6
6
years of professional experience
Work History
Budget Manager
University of Washington, Civil & Environmental Engineering Department
06.2024 - Current
- Effectively guided department staff, faculty, and students through the University of Washington's 2023 transition to Workday, providing training and support on procurement processes and budget reporting within the new financial system. Received CEE Staff Award in May 2024 : "For steering the department safely through the tempest called Finance Transformation while always maintaining CEE customer service and a positive outlook"
- Successfully maintained healthy budget balances across 5 department operational budgets totaling over $6.3 million annually (Discretionary, Revenue, Indirect Cost Recovery, Service Contracts, and Continuing Educational funds) by reviewing and reconciling 12 monthly budget reports per fund and creating custom Excel tracking spreadsheets that identified and corrected discrepancies exceeding $95,000 annually, ensuring accurate financial reporting and compliance.
- Prepare and distribute detailed budget reports (including Indirect Cost Recovery, Startups, Professorships, Gift budgets, and project funding) to faculty and staff; conduct regular meetings to review spending accuracy, provide financial projections, and ensure alignment with current and future project and salary plans.
- Present departmental profit and spending strategies to Department Administrators and the College of Engineering Dean's Office, fostering ongoing cross-team communication to support accurate budget allocations and drive efficient spending.
- Supervise and provide direction to fiscal staff by delegating tasks such as reimbursements, expense reports, departmental and travel card reconciliations, expense transfers, and payroll corrections. Fostered strong collaborative relationships with colleagues, resulting in streamlined financial processes that effectively support staff and faculty research initiatives.
- Lead year-end and biennium closeout processes to ensure accurate budget allocations and maintain positive account balances for over 250 non-sponsored budgets
Budget Fiscal Analyst
University of Washington, Civil & Environmental Engineering Department
06.2023 - 06.2024
- Act as primary liaison between the department and key campus offices—including Professional and Continuing Education, the Graduate School, and the College of Engineering Dean's Office—regarding program coordination and support.
- Reconcile and verify salary calculations for Civil & Environmental Engineering (CEE) and Construction Management (CM) faculty totaling over $65,000; collaborate with the CM Administrator in quarterly meetings to review salary charges and initiate necessary expense transfers
- Develop and maintain instructional guides for newly implemented financial systems (e.g., Workday), including the CEE ProCard Verification guide to support departmental ProCard holders in adapting to updated procedures.
- Process foreign national payment requests, ensuring the secure collection and submission of sensitive information in compliance with institutional and procurement policies.
- Lead monthly budget reporting and financial forecasting for student organizations—including APWA, Engineers Without Borders, ASCE, Concrete Canoe, and Steel Bridge—by collaborating closely with student leaders and utilizing advanced Excel tools to ensure accuracy, transparency, and strategic fund management.
Fiscal Specialist 1 & 2
University of Washington, Civil & Environmental Engineering Department
06.2019 - 06.2023
- Collaborate with UW Procurement and external vendors to resolve complex purchasing and contract-related issues, ensuring compliance with institutional policies and timely resolution of challenges.
- Process a wide range of procurement transactions, including invoices, requisitions, expense reports, travel and non-travel reimbursements, honorariums, and payments to non-UW affiliates, ensuring accuracy and compliance with university policies.
- Maintain compliance with UW Records Management and departmental policies by securing required documentation for all charges and organizing records in the CEE Google Drive for easy access and audit readiness.
- Reviewed and closed out over 50 purchase orders a month, liquidating remaining encumbrances totaling $120,000 prior to budget end dates, ensuring 100% compliance with fiscal year-end requirements
Education
Bachelor of Arts - Interdisciplinary Visual Arts Minor: Digital Arts
University of Washington
Seattle, WA06-2019
Associate of Arts - Digital Arts
South Seattle Community College
Seattle, WA12-2017
High School Diploma -
Chief Sealth International High School
Seattle, WA06-2015
Skills
- Microsoft Suite (including Excel)
- Google Workplace (Sheets, Docs, Drive)
- Supervisory Experience
- Self-motivated and team-oriented professional
- Strong Communication skills (verbal & written)
- Adaptability
- Customer Services
- Critical thinking
- Trusted to manage sensitive and private information securely
- Experience working with the following: Workday Finance, Ariba, Bi Portal, Concur Travel, My Financial Desktop, Adobe Acrobat, Trello, Notion, Microsoft Teams, Zoom
Timeline
Budget Manager
University of Washington, Civil & Environmental Engineering Department
06.2024 - Current
Budget Fiscal Analyst
University of Washington, Civil & Environmental Engineering Department
06.2023 - 06.2024
Fiscal Specialist 1 & 2
University of Washington, Civil & Environmental Engineering Department
06.2019 - 06.2023
Bachelor of Arts - Interdisciplinary Visual Arts Minor: Digital Arts
University of Washington
Associate of Arts - Digital Arts
South Seattle Community College
High School Diploma -
Chief Sealth International High School
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