Jessica Foster
Cortlandt Manor,NY
Summary
Motivated professional considered talented leader and driven problem solver. Brings 20 years of experience in High Administration & Management role. Offers outstanding attention to detail and administrative coordination.
Overview
15
15
years of professional experience
Work History
Secretary to School Principal
Peekskill City School District
Peekskill, NY
05.2023 - Current
- Facilitated communication between departments for improved collaboration and project success.
- Enhanced office efficiency by streamlining filing systems and organizing documents.
- Managed AESOP / Frontline pertaining to staff attendance & sub attendance
- Inputted and Managed all Purchase orders
- Managed and assisted in Budgets Managed Principal's Calendar and day to day follow up
- Responsible for running fast paced office environment - 1st contact
- Answered and Maintained Phone lines
- Spanish Speaking Translator as needed
- Inputted all student schedules in Infinite Campus
- Managed and Inputted all attendance reporting in Infinite campus ( Tardies, absences, entered notes)
- Updated all student information in Infinite Campus
- Responsible for processing withdrawal of students
- Maintain Inventory and input asset tag/ information
- Managed and Maintained School bus schedules/ list
- Prepared Elementary School moving up ceremony
- Prepared and Created all parent notifications/ memos for approval
- Distribution for all notifications and memos
- Responsible for all Email and Connect Ed communication
- Manage and Input Maintenance request
- Responsible for Key box
Secretary to School Principal (Civil)
John Jay High School
Cross River, NY
11.2021 - 05.2023
- Maintained Principal's Calendar and Day to Day Follow up
- Monitored student discipline actions and worked with teachers to standardize behavior requirements across school
- Developed positive relationships with school students, teachers and local community
- Interacted positively with staff to demonstrate professional conduct expectations of teaching and administrative personnel
- Managed school administration operations and organized teacher schedules, assisted in student registration processes and class orientation sessions
- Informed students and parents of policies and procedures regarding student behavior and disciplinary actions
- Presented resources and opportunities to teaching staff for further professional development and curriculum training courses
- Oversaw school budgets, documented changes and tracked expenses to allocate and manage school funds
- Updated all reports pertaining to evaluated performance of school employees
- Participated as a member in School Crisis Team
- Coordinated with school personnel, parents and students to determine disciplinary actions for behavioral issues
- Researched and wrote applications for educational grants
- Managed and completed Scholarship project
- Coordinated Graduation for Seniors
- Presented school budget and disseminated to all school board members for review and approval
- Evaluated student behavior issues by reviewing established discipline standards and noting trends in infractions.
- Responsible for all Email and Connect Ed communication
- Manage and Input Maintenance request
Community Coordinator
Avalon Bay Communities
06.2018 - 11.2021
- Management of the day to day operations of 763 units in community
- Responsible for the scheduling, inputting of all residential repairs throughout community units, common areas
- Liaison between corporate, leasing and maintenance departments
- Responsible for the updating all accounting, billing and closing of invoices, contracts for community
- Manage and supervise a team of seven technicians
- Responsible for the scheduling of all vendors entering community
- Maintain all accurate insurance records and filings
- Assisted with data collection and analysis to improve community progress reports
- Greeted all visitors warmly, initiating introductions of staff and guests
- Collaborated with team members to identify and accomplish agency objectives.
Assistant Real Estate Portfolio Manager
Industrial Realty Advisors, LLC
08.2016 - 06.2018
- Monthly Cash Analysis, lease abstracting, property Real estate taxes
- Responsible for billing, true up adjustments and budgets
- Reconciliations of bank accounts
- Responsible for calculating investor distributions, submissions of quarterly draws from lending institutions based on Tenant Improvements
- Input of Account receivables and weekly account payables
- Maintaining strong working relationships with Brokers, vendors, on site managers and building personnel
- Assistant to three vice presidents of the company in managing all day to day operations
- Used project management processes to develop and maintain pipeline of projects, track progress against milestones and communicate progress to stakeholders
- Monitored and reported on potential properties across multiple markets
- Drafted leasing agreements, managed internal sign-off process and coordinated deals with brokers.
Senior Property Manager
Lemle & Wolff
06.2009 - 08.2016
- Management of 28 residential buildings totaling approximately 702 units
- Supervise a staff of 15 superintendents, including delegating tasks and verifying quality of work
- Weekly site visits to monitor cleanliness, code compliance and preventative maintenance
- Orchestrate and facilitate all major capital improvements
- Responsible for all ordering, tracking & payment of building maintenance supplies
- Review and approval of all vendor bills and all monthly collections
- Initiation of all legal action commencements
- Responsible for preparing scopes of work and obtaining the proper proposals for all interior and exterior work as well as following the job through to completion
- Responsible for addressing and clearing all court ordered repairs and violations (HPD, NYCHA, etc.)
- Inspections and preparation of vacant rental units
- Conduct quarterly building inspections, annual apartment inspections and move-in and out inspections
- Management of 1 co-op & 1 condominium in East Harlem.
Education
Associate of Arts - Liberal Arts And Sciences
Bronx Community College of The City University of New York
The Bronx, NY01.2006
Skills
- Employee performance evaluations
- Grant proposals
- Student performance data
- New student orientation
- Microsoft Office
- Strong Leadership
- Communication
- Bilingual (Spanish Speaking)
Accomplishments
- NY REAL ESTATE INSTITUTE Certificate of completion for Property Management JANUARY 2016
- RAM Certificate
Languages
Spanish
Native or Bilingual
Timeline
Secretary to School Principal
Peekskill City School District
05.2023 - Current
Secretary to School Principal (Civil)
John Jay High School
11.2021 - 05.2023
Community Coordinator
Avalon Bay Communities
06.2018 - 11.2021
Assistant Real Estate Portfolio Manager
Industrial Realty Advisors, LLC
08.2016 - 06.2018
Senior Property Manager
Lemle & Wolff
06.2009 - 08.2016
Associate of Arts - Liberal Arts And Sciences
Bronx Community College of The City University of New York