Open To Work
JILL WILLIAMS
Stafford,VA
Work Preference
Summary
Proven track record of optimizing project timelines and budgets while maintaining high standards of quality. Known for effective team collaboration and adaptability in dynamic environments. Able to communicate effectively at all organizational levels, builds trust relationships and enlists the participation of team members. Possesses a keen sense of detail in day-to-day operations such as scheduling, leadership, team building, editing, time management, reporting, document composition and file management. Active listener and manages multiple tasks with prioritization in mind. Communication, Time management and Collaboration are utilized daily.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Project Control Specialist
Intellect Solutions, LLC
Alexandria
10.2022 - Current
- Monitors project progress and creates project status reports for project managers and stakeholders
- Assists Project Manager in all duties related to financial and performance, planning, tracking and reporting
- Primary POC for data calls, analysis, and issues
- Responsible for setup and maintenance of deliverables and documents on the Teams and SharePoint sites
- Develop effective corporate and staff communications
- Monitors project actuals, identifies, communicates and resolves issues
- Compiles and analyze Monthly and Weekly reports for Prime Contracts and Subcontracts
- Oversees project closeout activities
- Proactively monitor project timecards to identify and correct errors prior to submission, if timecard errors are processed, ensure timecard corrections are processed in a timely manner
- Ensure accuracy of project-related expense reports
- Tracks contractual obligations and deliverables
- Manage invoicing to stakeholders and making updates as required to the invoice tracker
- Assist Human Resources with onboarding and start date emails for qualified candidates
- Facilitates weekly Service Delivery Recruiting meetings
- Identifies and analyzes project risks
- Reviews and analyzes contracts and subcontracts and agreements to ensure project setup is accurate and internal and external reporting requirements
- Update Monthly Margin Analysis for each program
- Assist payroll with password resets in Deltek and assist employees with inquiries regarding leave balances
- Compile and update the weekly working schedule for the Work for Warriors program
- Assist managers and their employees with on-boarding, travel expense reports, weekly Charge Activity Reports, and bi-weekly invoicing for the New Mexico State University staff augmentation project
- Ensure the deliverable trackers and invoice trackers are up to date and accurate
- Compile Weekly Operations and Maintenance reports weekly
Project Administrative Support Specialist
Excelicon Inc. FEMA
Washington
04.2021 - 10.2022
- Provided administrative support to Branches in the Award Administration Division (AAD) Assistance to Fire Grants & Mitigation Division
- Monitored Corrective Action Process for Contractual Support by monitoring reports and protocols on the compliance SharePoint site
- Facilitated Grant Closeouts for Mitigation in Non-Disaster Grants Management System
- Responsible for IF MIS (Integrated Financial Management System) validations
- Obligate & De-obligate 40-21 grant forms for recipients
- Provided Banking Mismatches reconciliation using the Risk Assessment Scheduling Tool inputs in FEMA GO
- Provided meeting notes support as requested
- Closed award recipient notifications
- Scheduled interviews for Stakeholders
- Updated Award Administration Division (AAD) distro list when requested
- Reviewed archived documents and processes to make recommendations on improvements and modifications
- Provided guidance to staff to streamline processes
- Created executive read-ahead materials
- Edited and audited documents and presentations, ensuring 508 Compliance
- Scheduled and attended meetings with SMEs, Directors, and Senior Level Executives for final decisions
- Composed Executive Summaries and Departmental Emails
- Maintain Human Resource (HR) files including but not limited to performance reviews, transfers, details, accolades, and reprimands
- Completed paperwork to “detail” staff
- Analyzed the current strategies: Internal environment considerations include employee morale, working software
- Composed weekly and monthly departmental and project reports
- Participated in regular meetings ensuring stakeholder engagement to move project's short and long-term initiatives along
- (Government contractor with Federal Emergency Management Agency)
Project Administrative Support Specialist
Two-Tech Inc.
Washington
12.2019 - 04.2021
- Provided operational support for large-scale projects for the US Department of Labor
- Planned and assigned administrative tasks and operating guidelines for staff
- Identified continuous improvement strategies to drive productivity, accuracy, and quality
- Prepared monthly qualitative and quantitative reports to communicate progress and results
- Supported the purchasing department by researching items, obtaining price quotes, negotiating with vendors, and managing purchase orders
- Served as primary department contact for HR functions including payroll and leave tracking
- (Government contractor with DOL)
Certification Coordinator
CFRE International
Alexandria
12.2018 - 07.2019
- Provided general administrative support for certification program
- Maintained client databases including data entry, database clean-up, and database update testing
- Collaborated cross-functionally to create the CFRE International online community platform
- Monitored platform to assure civility, appropriate language, and the absence of spam
- Responded to verification requests for certification and participating organization memberships
- Processed authorization-to-test communications, extension requests, and certificate processing
- Provided speedy, accurate, and friendly customer service for incoming inquiries via phone and email
- Represented CFRE International at trade shows nationwide; liaised with potential partners and promoted program
Education Coordinator
Packaging Machinery Manufacturers Institute (PMMI)
Reston
04.2016 - 10.2018
- Served as primary contact and liaison with 66 partner schools: coordinated events, tests, and scholarships
- Assisted in selecting recipients of PMMI student scholarships based on GPA, volunteer service, and essays
- Planned and organized events including job fairs, trade shows, and workshops
- Ordered marketing materials, planned teams, purchased prizes, managed venue logistics, coordinated travel, and led events
- Implemented process improvements to streamline operations at annual tradeshow
- Delivered recognition for candidates who successfully passed their exams
- Coordinated with the accounting department to provide scholarship funds and tuition reimbursement for recipients
- Managed the Mechatronics program which included assisting professors with students who passed exams, created and mailed certificates of completion and maintained all student files in database
Project Coordinator
Health Care Without Harm
Reston
03.2013 - 12.2015
- Provided project management and administrative support to both Health Care Without Harm and Practice Green Health
- Sourced vendors for special projects and negotiated contracts
- Planned project timelines, benchmarks, and schedules, maintained calendars and deadlines
- Troubleshot, resolved IT issues, and provided updates for laptops and business machines, including for remote staff
- Utilized Survey Monkey for external surveys
- Supported accounting department by creating cash logs and managing deposits
Education
Master of Business Administration, Bachelor of Business Administration -
Strayer University
Skills
- Windows 10 & 11 Operating Systems, Windows XP
- Deltek, Sales Force, SharePoint, SAM, ADP, Personify, IFMIS, Tech Soup, One Box, Crash Plan, E-Verify, ND Grants, eLearning Management System, Assistance to Firefighters Grants Management (AFG) FEMA GO, MAT (Mitigation Assessment Team) Jira, Tableau Essentials, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Schedule management
- Document control
- Cross-functional coordination
- Teamwork and collaboration
- Multitasking Abilities
- Adaptability and flexibility
- Relationship building
- Status updates
- Stakeholder relations
- Meeting facilitation
- Organizational skills
- Effective communication
Certification
- Certified Scrum Master CSM – Scrum Alliance
- Certified Agile Leader Essentials-CAL-E
- Notary Public
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Documented and resolved timecard errors which led to timecards being submitted in a timely manner to ensure employees were paid on time.
- Supervised team of six staff members.
- Achieved accurate deliverables through effectively helping with trackers via Teams and SharePoint.
Quote
Every problem is a gift—without problems we would not grow.
Tony Robbins
Languages
English
Full Professional
Interests
Reading
Water aerobics
Playing percussion instruments
Timeline
Project Control Specialist
Intellect Solutions, LLC
10.2022 - Current
Project Administrative Support Specialist
Excelicon Inc. FEMA
04.2021 - 10.2022
Project Administrative Support Specialist
Two-Tech Inc.
12.2019 - 04.2021
Certification Coordinator
CFRE International
12.2018 - 07.2019
Education Coordinator
Packaging Machinery Manufacturers Institute (PMMI)
04.2016 - 10.2018
Project Coordinator
Health Care Without Harm
03.2013 - 12.2015
Master of Business Administration, Bachelor of Business Administration -
Strayer University