Joana Shannon
Lopatcong,NJ
Overview
12
12
years of professional experience
Work History
Project Accountant
Pfister Maintenance Inc.
2014.03 - Current
- Maintain proper processing of day to day CM, GL, BL, AR, AP, JC and CN modules from beginning to end on a daily to monthly basis.
- Analyzing of the GL was conducted on a daily basis.
- Reporting of cash position to upper management, CEO and CFO was conducted upon request as well as providing a cash flow report on a weekly basis in this case every Friday.
- Reconciliation of statements on a monthly basis.
- Work daily and hand in hand with the Project Managers, Estimators to ensure the project accounting is accurate and up to date.
- Provided new contracts with its internal job number and entered the contract within the system along with its estimated cost.
- Prepared job files, estimates entry, job cost report, cost variances on a weekly basis and upon request for project managers, estimator and management on a weekly basis.
- Analyzed all accounts payable approved invoices and entered all invoices into Timberline software within its proper cycle in order to allocate expenses properly to the job cost as well as the overhead expenses.
- Communicated with the CEO about vendor payments to make sure that vendor payments are properly selected for payment and processed checks for President signature as well as responsible for disbursement of checks.
- Manage the collection and disbursement of all documentation such as lien waivers, tax exempts, certificate of insurances, certified payroll/monthly reports and w-9’s related to our vendors, subcontractors and clients.
- Weekly meetings with operations in order to forecast, analyze and make decisions accordingly for the progress billings, change orders as well as in regards to job complete ion; as well as making sure that the billing be calculated, processed and disbursed to clients in a timely manner for all projects via AIA.
- Accounts receivable consist of weekly meetings with operations, and upper management ensuring that we are all within our set mutual goal for the company and within contract terms.
- Delegating any issues and or loose ends at hand ensures proper receivable collection.
- Some projects may require certified payroll, monthly reports and other related documentation which I also process/disbursed to ensure the timely collection of receivables.
- Constant customer service with clients to resolve any issues, relationship building and weekly customer contact in order to make sure receivables are received within its period due.
- Upon receivable collection I was accountable for depositing posting monies received, via online and even in person.
- Payroll processed on a weekly basis.
- Participated in external/internal audits. Provided all external documentation to bonding company and bank upon request.
- The wip was processed on a monthly basis.
- Closing of month end.
- Closing of year end
Education
Office Technology/Accounting
Plaza School of Technology
Paramus, NJAccounting
Passaic County Community College
Paterson, NJBusiness Administration/Accounting
De-Vry University
Paramus, NJSkills
- Microsoft Office 2019 & Teams
- Word Excel and Outlook
- Internet research & AI
- Great Plains
- QuickBooks
- Foundation
- Sage 300
- Notary public agent NJ
Timeline
Project Accountant
Pfister Maintenance Inc.
2014.03 - Current
Business Administration/Accounting
De-Vry University
Accounting
Passaic County Community College
Office Technology/Accounting
Plaza School of Technology