Joanne Amuso
Matawan,USA
Summary
Highly skilled Executive Assistant with 20 years of experience in managing high-profile projects, developing efficient filing systems, and maintaining key relationships. Exceptional skills in administrative support, event planning and project management, with a strong commitment to optimizing efficiency, productivity, and service quality across multiple environments.
Overview
22
22
years of professional experience
1
1
Certification
Work History
Administrative Assistant / Office Coordinator
Skyline Environmental
Matawan, NJ
08.2024 - 03.2025
- Experiences in processing legal documents and managing staff schedules
- Process managed legal documentation with accuracy and confidentiality
- Utilize Microsoft Office Suite, etc..
- Handle confidential information provide to State of New Jersey
- Maintain organized files, records correspondence, report and presentations
- Drafted, proofread, edit correspondence, and reports
Administrative Assistant / Office Coordinator
Advance Card Systems
Farmingdale, NJ
03.2023 - 08.2024
- Daily updating QuickBooks and Excel, Word, Outlook
- Reconciling customers’ accounts
- Calling customer for outstanding invoices
- Collected over $500,000.00 outstanding invoices
- Create invoices and Purchase Orders
- Interaction with Customers and Vendors
- Keep track of incoming and outgoing inventory, schedule material dispatch for shipping
- Create spreadsheet for tracking outstanding items
- Scheduling technicians to go out onsite calls
Administrative Assistant / Receptionist
UMH
Freehold, NJ
01.2023 - 03.2023
- Interaction with residence homeowner or renters’ complaints
- Handled all incoming calls, transferred to the appropriate property rep
- Supported all property rep with any administrative assistant needs
Proposal Administrative Assistant
EPS
Tinton Falls, NJ
06.2022 - 01.2023
- Data base entries with different proposals on daily basis on SharePoint
- Research new business leads
- Complied documentation for bidding with government agencies
Covid Vaccine Facilitator
CentraState
Freehold, NJ
02.2021 - 06.2021
- Contract member working with Hospital team
- Register/screen patients coming in for COVID vaccines for over 500 people a day this includes: creating charts, processing personal and confidential information, verifying required government consent forms, and learning / interfacing with Hospital Systems
- Assist in the call center interacting with clients and scheduling vaccine appoints, and record keeping
Executive Administrative Assistant
Credit Suisse
New York, NY
01.2020 - 05.2020
- Direct support to a team of 70 high level trading sales & syndicate professionals on the Syndicate Trading desk
- Conference Coordination on MMS (Meeting Management System) to reserve conference rooms and catering
- Handled client billing for expense related to IB functions on Spider, including transferring expenses between client, project and reporting of expenses and their recovery rates, sensitive to restricted access of Syndicate confidentiality
- Handled extremely heavy travel arrangements and filed timely business expense processing via Concur
- Crafted CERF's requirements and interfaced with COO approvals for client events over $5,000.00
- Provided back up support for other teams and during COVID-19, supported 22 high level professional traders at the Disaster Recovery site located in Clifton, NJ Data Center
Senior Administrative Assistant
Bank of Montreal
New York, NY
10.2018 - 07.2019
- Direct support to 3 professional banker’s MD’s, VP’s: Metals Industrial, M&A, Healthcare, & Reception on Derivative Trading Floor
- Developed knowledge of BMO policies and procedures and leveraged relationships across-LOBs with Executive and Administrative staff, Senior Managers, and professionals to provide effective backup support for all administrators
- Arranged heavy international and domestic travel and logistics, monitored multiple phone lines, processed 6 mos
- Backlog of expense reports and receipt collection, and compiled Salesforce reports
- Daily use of MS 365: (Word, Excel, PowerPoint, Outlook), Salesforce, Deal Coding, Heavy Concur user (Expenses, Travel)
- Managed meeting coordination and schedules for dozens, simultaneously
- Interfaced with client executive management (CEO, CFO) on behalf of BMO professionals of business leaders in coordination
Personal Administrative Assistant
LEONARD I. PALEVSKY & CO., CPA, P.C
Englishtown, NJ
02.2018 - 10.2018
- Handled weekly accounts receivable preparation and personal finances; reconciled client checks received and monthly
- Created spreadsheets to keep track of all client information received and sent
- Maintained office supplies and maintained highly confidential information in preparing of documents for client meetings
- Daily use of MS 365 (Word, Excel, Outlook, Quick Books)
Administrative Assistant Investment Management
MORGAN STANLEY
New York, NY
07.2017 - 12.2017
- Planned and implemented events, including dinners, programs, lectures, receptions, and tributes
- Coordinated meetings, seminars, and international video conferences, prepared international Visa application
- Organized and prepared meeting materials and daily and weekly reports
Executive Administrative Assistant
DHR INTERNATIONAL
New York, NY
03.2017 - 06.2017
- Drafted and typed business correspondence and offer letters
- Maintained intricate documentation including filing system, attendance records and corresponding records
- Screened a high volume of phone calls and answered phones with the upmost professionalism
- Responsible for heavy calendar management
Executive Assistant
JP MORGAN, formerly BEAR, STEARNS & CO. INC.
New York, NY
01.2003 - 08.2016
- Direct administrative support to Group Head Liaison/MD, Corporate Finance /Regulatory Capital Management/Corporate Capital Stress Testing Departments
- Worked closely with CEO’s office concerning reporting and communication
- Coordinated client conferences, and videoconference calls for events for key clients and responded to all inquiries
- Interacted with global executive managers, support staff and clients across the financial services industry
- Organized and maintained confidentiality of staff reviews and client call reports in Salesforce
- Liaised with HR to onboard new hires, coordinated their new workspace, software, business cards, and equipment ordering
- Managed highly active domestic/international calendar, travel, and meeting schedules
- Arranged complex global travel itineraries including passport renewals and securing travel visas
- Obtained and distributed materials for meetings
- Processed and reconciled principals’ expenses to ensure timely and accurate expense filing
Education
Diploma -
Fort Hamilton High School
Business Administration -
Kingsborough Community College
Skills
- Microsoft Office
- Concur
- Sales Force
- Spider
- Lacerte
- QuickBooks
- SharePoint
- Access Database
- Schedule coordination
- Data entry
- Invoice processing
- Customer interaction
- File organization
- Confidentiality management
- Problem solving
- Database organization
- Account management
- Travel administration
- Account balancing reconciliation
- Project management
- [Language] fluency
- Purchase orders organization
- Contract agreement preparation
- Reception duties
- Organize files
- Teamwork
- Multitasking and prioritization
- Document conversion
- Appointment coordination
- Microsoft
- Adaptability
- Excel spreadsheets
- Records administration
- Problem-solving aptitude
- Business administration
- Confidential document control
- Training and coaching
- Database administration
- Decision-making
- Highly organized
- Multi-task management
- Data analysis and research
- Travel arrangements
- Executive presentation development
- Travel planning
- Microsoft PowerPoint
- Event planning
- PC proficient
- Project planning
- Physician billing
- Multitasking and time management
Certification
New Jersey Certified Notary
Languages
Spanish
Organization
National Association of Professional Women (NAPW)
Timeline
Administrative Assistant / Office Coordinator
Skyline Environmental
08.2024 - 03.2025
Administrative Assistant / Office Coordinator
Advance Card Systems
03.2023 - 08.2024
Administrative Assistant / Receptionist
UMH
01.2023 - 03.2023
Proposal Administrative Assistant
EPS
06.2022 - 01.2023
Covid Vaccine Facilitator
CentraState
02.2021 - 06.2021
Executive Administrative Assistant
Credit Suisse
01.2020 - 05.2020
Senior Administrative Assistant
Bank of Montreal
10.2018 - 07.2019
Personal Administrative Assistant
LEONARD I. PALEVSKY & CO., CPA, P.C
02.2018 - 10.2018
Administrative Assistant Investment Management
MORGAN STANLEY
07.2017 - 12.2017
Executive Administrative Assistant
DHR INTERNATIONAL
03.2017 - 06.2017
Executive Assistant
JP MORGAN, formerly BEAR, STEARNS & CO. INC.
01.2003 - 08.2016
Diploma -
Fort Hamilton High School
Business Administration -
Kingsborough Community College