Jodie A. Kohler
Kent,WA
Summary
Executive Assistant with twenty years of experience calendaring for FVP with 7 direct reports, SVP with Rolls Royce North America coordinating office management and special projects with a high degree of efficiency. Serve as point person for executives, managers, sales teams, clients, and vendors to ensure proper lines of communication. Maintains excellent communication skills, problem resolution and a high-level of confidentiality. Union office experience. Construction contracts background – Smartsheet – SharePoint – Common Sense
Overview
24
24
years of professional experience
Work History
Administrative Assistant
Convergint Technologies
04.2022 - Current
- Contract Administration
- Certificates of Insurance (COI) – using WTW
- Prevailing wage – filing intents and affidavits
- Notary – expiration 8/1/2027
Secretary
Operating Engineers, Local 612, IUOE
07.2019 - 01.2022
- Process dues payments
- Database updates
- Customer service via phone and in person
Administrative Positions
Robert Half (OfficeTeam)
10.2016 - 01.2022
Executive Assistant to The President
TCS World Travel
11.2017 - 12.2018
- Maintained client relationships and provided administrative support to the President of TCS World Travel and her direct Executive Team
- Assisted in team building initiatives, overall support of organizational culture and Executive Team morale
- Heavy calendar management via MS Outlook
- Executed domestic and international travel arrangements and processed expense reports using Concur
- Support for 7 executive direct reports
Special Events Coordinator
PeopleReady
07.2017 - 11.2017
- Recruit and hire associates for concessions work at CenturyLink Field and Muckleshoot Fishery
- Provide logistical support, payroll support and HR support to associates
Adult Education Program Coordinator
SEIU 775 Group Benefits
02.2017 - 07.2017
- Recruit and hire current Home Care Aides for part-time positions as proctors for advanced training classes throughout Washington state
- Provide proctors print materials, logistical support and HR support
Administrative Assistant, Sales
F5 Networks
10.2016 - 02.2017
- Administrative support for five (5) Sales VP’s and several managers from their teams to include calendaring, meeting planning, office event coordination
Executive Assistant to Senior Vice President
Rolls-Royce Marine North America Inc.
12.2015 - 09.2016
- Executive administrative support for two (2) SVP’s and several VPs preparing and submitting requests for Nexus/Global Entry/Second Passports/Visa’s
- Event planning and cost savings of 40%
- Managed heavy international & domestic travel arrangements and compiling expense reports using GERS and Concur
- Manage CRM on Demand (Contact & Sales tool) for the Americas
Administrative Assistant
Corcoran Consulting Group
06.2006 - 11.2014
- Executive administrative support for two (2) out-of-state ophthalmic consultants
- Research and create extensive domestic & international travel arrangements and itineraries
- Reduced travel budget by $20k per year
- Execute proposals for services and legal agreements from $10k to $50k
- Verbal communication and written correspondence with current and potential clients
Administrative Assistant to Sourcing First Vice President
Washington Mutual
02.2001 - 12.2005
- Special projects to include but not limited to: creation of Quarterly Performance Report via MS Word and PowerPoint, project management, vendor sourcing and management, contract administration, corporate fundraising for various local and national charities and employee events and training
- Track/redeploy/liquidate corporate artwork worth over $5 million
- Entrusted with confidential data and proprietary information regarding employees, customers and vendors
Education
College -
El Dorado College
01.1996
High School -
Norte Vista High School
01.1991
Skills
- MS Suite - Microsoft Office (Word, Excel, PowerPoint)
- Smartsheet
- SharePoint
- Concur
- Google Docs
- Visio
- GoldMine
- SAP
- OfficeSpace
- SLACK
- Zoom
- Webex/GoToMeeting
- Skype for Business
- Typing speed of 55 wpm
- Excellent communicator
- Team dynamic
- Dependable
Profileofqualifications
- Extensive experience in computer software to include: MS Suite - Microsoft Office (Word, Excel, PowerPoint), Smartsheet, SharePoint, Concur, Google Docs, SharePoint, Visio, GoldMine, SAP, OfficeSpace, SLACK, Zoom, Webex/GoToMeeting, Skype for Business
- Self-motivated and accustomed to working under pressure
- Typing speed of 55 wpm
- Makes ethical and moral decisions to reflect positively on operational well-being in alignment with vision, value, and goals
- Excellent communicator who seamlessly liaises among company executives and clientele
- Personable, excellent team dynamic, dependable
Personal Information
Hobbies: International travel, Cooking, Photography
Timeline
Administrative Assistant
Convergint Technologies
04.2022 - Current
Secretary
Operating Engineers, Local 612, IUOE
07.2019 - 01.2022
Executive Assistant to The President
TCS World Travel
11.2017 - 12.2018
Special Events Coordinator
PeopleReady
07.2017 - 11.2017
Adult Education Program Coordinator
SEIU 775 Group Benefits
02.2017 - 07.2017
Administrative Positions
Robert Half (OfficeTeam)
10.2016 - 01.2022
Administrative Assistant, Sales
F5 Networks
10.2016 - 02.2017
Executive Assistant to Senior Vice President
Rolls-Royce Marine North America Inc.
12.2015 - 09.2016
Administrative Assistant
Corcoran Consulting Group
06.2006 - 11.2014
Administrative Assistant to Sourcing First Vice President
Washington Mutual
02.2001 - 12.2005
High School -
Norte Vista High School
College -
El Dorado College
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